Statement of Work_UST Tank for fuel with option years.docx

STATEMENT OF WORK

I. SCOPE OF WORK.

The contractor will perform a comprehensive Annual and Tri-Annual Inspection and Testing of nine Xerxes fiber glass tanks as well as all ancillary equipment associated with each fuel oil tanks. The facility is located at Central Energy Plant Building #2, 6900 North Pecos Road, North Las Vegas, Nevada 89086.

II. SPECIFIC REQUIREMENTS.

A total of 9 fuel oil storage tanks with a maximum capacity of 16000 gallons times annually.

Contractor will provide a turn-key service to completely service comprehensive Annual and Tri-Annual Inspection and Testing of nine Xerxes fiber glass tanks as well as all ancillary equipment associated with each fuel oil tanks at the Energy Plant. The contractor will test and certify underground fuels system as required according to VAMC, the Southern Nevada Health districts and EPA’s guidelines. Testing and inspections will cover release detection devices such as automatic tanks gauges, probes and sensors, automatic line leak detector, ensure proper communication with sensors and controllers, interstitial monitoring, continuous in tank leak detection system, ground water monitoring, inventory control with tank tightness testing, manual tank gauging, line tightness testing, spill catchment basins, overfill alarms, transition sumps/vaults, manway gaskets, tank fill line locking devices, ball float valves/float valves, secondary containment devices and other methods to certify Underground Fuel Storage Tanks that is approved by the implementing agency. All personnel that are tasked with working on the VAMC fuel system must be certified and accredited according to EPA standards and requirements for working on fuel oil systems. It is the Supplier’s responsibility to ensure the operational and certification process is in complies with all applicable federal safety standards, OSHA requirements, environmental regulations, and state regulations, including proper disposal of extracted waste materials. The Underground Storage Tanks will be serviced one at a time to prevent service interruption to the medical center. Schedule and coordinate work with plant supervisor or designee should there be a complete loss of emergency fuel system service. The completion of the UST tank services must meet the function and operation per manufacturer’s specifications. Contractor must be familiar with working on industrial capacity fuel oil storage/UST tanks. Contractor will provide necessary materials, equipment, labor, and supervision to accomplish this project and service. Any modifications or additional requirements not included in this service contract must have approval from the Energy Plant supervisor or designee. The period of performance for this contract will be as followed:

******PERIOD OF PERFORMANCE INCLUDES ONE BASE YEAR AND (4) OPTION YEARS******

Base Year: 5/12022 – 4/30/2023 Option Year 1: 5/1/2023 – 4/30/2024 Option Year 2: 5/1/2024 – 4/30/2025 Option Year 3: 5/1/2025 – 4/30/2026 Option Year 4: 5/1/2026 – 4/30/2027

III. HOURS OF WORK AND SCHEDULING.

Normal working hours are from 7:30 a.m. to 4 p.m., Monday through Friday, excluding Federal holidays. Work performed outside of normal working hours must be scheduled with the Central Energy Plant operator at (702) 791-9000 ext.16900, located in the Central Energy Plant, building number 2. An operator is on duty 24-hours per day, 7-days per week. Work shall be scheduled with the Energy Plant operators or Energy Plant supervisors.

Place of Performance:

COMPLETION TIMELINE: Project must be completed within a month and payment will be submitted upon completion of this project.

IV. QUALIFICATIONS.

An authorized company capable of providing the required materials, install and testing all components. A lead technician shall be provided by the contractor that has documented experience implementing large scale projects equal to or greater than the scope of this project to oversee all contract personnel.

V. CONFIRMATION OF REPAIR WORK. All services will be confirmed and approved by the Energy Plant supervisor or designee. When service is completed, the contractor must indicate on the service ticket the equipment serviced. The equipment serviced must be identified clearly by name, serial number, and location.

VI. COMPLIANCE.

The contractor shall be fully responsible for compliance with all VA, local, state, and federal environmental/occupational safety laws, rules, and regulations. The contractor shall follow life and safety codes and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients. The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes; example: lock-out/tag-out program or safe handling of hazardous materials.

VII. CONTRACTOR EMPLOYEES.

Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. Example: wearing of distinctive clothing such as uniform, badges, patches, etc.

VIII. ESCORT AND VETERAN’S HOSPITAL SECURITY POLICE CHECK-IN.

All contractor personnel working onsite at the VA facility shall check in and out with VA police dispatch located in the front entrance of the main hospital building. Access to work areas, and performance monitoring, will be provided by VA Energy Plant maintenance personnel. After hours response will be monitored by VA Central Energy Plant operators, 702-791-9000 Ext 16900. In all cases, VA Central Energy Plant operator shall be notified of any changes which may affect the response time of vital equipment.

C&A requirements do not apply, and a Security Accreditation Package is not required.

IX. CONTRACT ADMINISTRATION DATA

1. Federal Legal Holidays

The following Federal legal holidays are observed by this facility:

Memorial Day Juneteenth Last Monday in May

Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on Sunday will be observed on the following Monday. Contractor’s days to perform are reflected in the Performance Work Statement/Statement of Work.

2. Invoice and Payments:

Invoices shall be itemized to include the information below (a-f). For any missing information, this will render the invoice incomplete, and the invoice shall be returned for immediate correction.

3. VA Policy

Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

4. Contracting Officer Representative (COR)

The Contractor shall not accept any instructions issued by any other person(s) other than the contracting officer. The government may appoint a COR, if so, a Delegation of Authority letter shall be forwarded to the using service and the Contractor after contract has been signed, identifying the individual(s) as the COR(s).

5. Hours/Period of Performance

The hours of performance are 7:30 am – 4 pm, Monday through Friday, excluding Federal holidays.

6 Contractor Personnel The contractor shall assign a point of contact (POC) for the purpose of ensuring compliance with the provisions of the contract. The contractor’s POC shall be available on site and have the ability to address performance issues. All employees should be able to read and speak English.

Contractor personnel working under this contract shall not be considered VA employees for any purpose and shall be considered employees of the contractor. All contractor personnel assigned to the performance of this contract shall wear a contractor-provided uniform or I. that clearly identifies the individual as a contractor. All contractor personnel are required to wear identification (ID badges during the entire time they are on the VASNHS grounds. ID badges must have picture identification, name of the individual, and the represented company depicted on it.

Contractor personnel shall not wear sandals, flip-flop style footwear, or open-toe shoes; and shall follow VA dress guidelines. A copy of this will be provided upon request.

The contractor shall ensure that the staff assigned shall be cognizant of the VA’s sexual harassment and drug-free workplace policies. The contractor may obtain a copy of this information from the COR.

7. Contractor Contact Information

Offerors shall provide in the space provided below the name, address, and telephone number of the office where calls are to be placed:

Name:

Address:

Telephone:

8. Contractor Personnel Qualifications:

The contractor shall provide a Lead Technician to oversee all contract personnel with documented experience implementing large scale projects equal to or greater than the scope of this project.

9. Safety and Fire Prevention

In the performance of this contact, the contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the building. Fire and safety deficiencies, which exist and are part of the responsibility of the contractor, shall be immediately corrected. If the contractor fails or refuses to correct deficiencies promptly, the contracting officer may issue an order stopping all, or any part, of the work.

The contractor shall comply with applicable Federal, Nevada State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract. The contractor personnel shall follow applicable facility policies concerning fire and disaster programs. A copy of this may be obtained from the COR.

10. Parking Policy

It is the responsibility of contractor personnel to park only in designated parking areas. Parking information is available from the VA police. The VA will not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstances.

11. Smoking Policy

Smoking is not permitted within or around the VASNHS facilities, except in designated areas.

12. Contractor Submittals/Insurance Requirements:

The contractor shall be required to comply with Federal and Nevada State workers compensation and liability insurance (reference FAR clause 52.228-5-Insurance and Subpart 28.307-2-Liability).

The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

The Contractor shall be responsible for all damages to property, which may be done by him/her or any employee engaged in the performance of this contract.

The parties agree that the Contractor’s personnel working under a contract shall not be considered VA employees for any purpose and shall be considered employees of the contractor. The contractor shall be responsible for providing: