Statement of Work Updated.pdf

Install Under Vehicle Surveillance System (UVSS) and Closed-Circuit

Television (CCTV) at Commercial Vehicle Inspection Area (CVIA) at

Andersen AFB, Guam

19 Jan 2023

1.0 DESCRIPTION OF SERVICES.

1.1 Scope of Work. This Statement of Work (SOW) defines the requirements for the

Contractor to engineer, furnish, install, and test (EFI&T). This request is to procure, install, train, and test UVSS and CCTV (to include in-ground lighting) at the CVIA (B14625). The contractor will also be responsible for removal and disposal of existing UVSS, in-ground lighting, CCTV cameras and associated equipment/infrastructure as necessary.

CCTV cameras will be installed under the CVIA canopy (same location as current cameras) to monitor the tops & cargo compartments of vehicles being inspected. UVSS cameras will be mounted (1-each) at the entrance to both lanes on the South side (same location as existing

UVSS cameras). In-ground lighting will be located in both lanes throughout the length of the

CVIA to allow adequate underside vehicle lighting. UVSS & CCTV coverage will be monitored on displays (provided by the Contractor) located inside the CVIA facility as well as at 36 SFS/ECC (B23020, Room 101). CCTV system will have a monitor display inside

B14625 and integrate with the BOSCH Video Recorder and BOSCHS Video Management

Server located at B23020, Room 101 (ECC). Cameras to be installed must be in the PACAF

APL document. UVSS, CCTV and in-ground lighting must be capable of operating on the existing back-up generator.

The UVSS system must meet the following requirements:

- Sensor-activated real-time color imaging video cameras, resolution of at least 4 megapixels and capable of digital zoom for identification of suspicious objects

- The UVSS and in-ground lighting enclosures must be waterproof and corrosion-resistant.

- Drainage must be established such that water drains away from the equipment.

- Provide backflow prevention valves to prevent water from entering the vault. Ensure any water that may be captured in the vault will not drain through control conduit to the control center.

- The electrical circuit serving the equipment must be a ground fault interrupt (GFI) circuit.

- Monitoring area must be free of glare.

In-ground lighting must meet the following requirements:

- Corrosion resistant construction.

- Recessed, fully-flush mounted.

- Fixtures shall withstand a static load of 44,000 lb. without sustaining permanent deformation or cracking of materials. Leads, gaskets, etc. shall be rated to withstand 300 degrees F.

- All mounting hardware shall be stainless steel.

- The fixture shall operate from a 120/240 VAC or 15 VDC power source.

- Photometric Performance – Lights should have an average life of 50,000 hours. The output light intensity from each fixture should be 770 candelas maximum with a dimmable feature.

The Contractor shall provide all equipment, tools, materials, supplies, transportation, labor, supervision, management, and other incidentals necessary to meet the requirements as stated in this SOW. All equipment, supplies, or materials provided shall be new and not refurbished. No equipment, supplies, or materials will be provided by the Government. All required installation items such as wire, poles, miscellaneous connectors, etc. are to be supplied by the Contractor.

The Contractor shall supply Commercial- Off-the-Shelf (COTS) end-item system components required for contract performance wherever possible. The Contractor shall identify all materials or equipment required for the project in the Proposal. The Contractor shall list the manufacturer and part number of the proposed material in the Proposal. Unless otherwise specified, the Contractor shall provide copies of existing COTS technical or equipment manuals and warranty documentation and procedures for Contractor- furnished end-item system equipment maintenance. The Contractor shall identify and conduct system familiarization for Government personnel to ensure proper operation and maintenance of the system(s).

1.2 Requirements.

The Contractor shall provide a turnkey installation of the CVIA UVSS and CCTV system, and B23020 36 SFS/ECC.

This Statement of Work (SOW) defines the requirements for the Contractor to engineer, furnish, install, and test (EFI&T). This request is to procure, install, train, and test l UVSS and CCTV and

BOSCH system integration at the 36 SFS/BDOC Vindicator Server COMM room on Andersen

Air Force Base. New work includes installing CCTV cameras and UVSS system at CVIA (4

Pan-Tilt-Zoom (PTZ) cameras located in each corner of the canopy) to include electronic transmission equipment at building. All CCTV videos will be routed inside the CVIA facility as well as the 36 SFS/ECC central hub at 23020. The contractor will also interface the four cameras at the CVIA with BOSCH Video Management Server and the BOSCH Video Recorder Server.

The Contractor shall provide all equipment, tools, materials, supplies, transportation, labor, supervision, management, and other incidentals necessary to meet the requirements as stated in this SOW. All equipment, supplies, or materials provided shall be new and not refurbished. No equipment, supplies, or materials will be provided by the government.

1.2.1 Field Inspection of Outside Plant System.

N/A

1.2.2 Documentation of Field Inspections. 36 Security Forces will provide the Contractor with some existing legacy drawings which are provided for reference only. The Contractor shall prepare legible field drawings to record the features for this CVIA UVSS and CCTV installation.

The Contractor shall submit legible, colored paper and color electronic copies of drawing as part of the CCTV & UVSS installation.

1.2.3 Identification and Tagging of Cables during Field Inspection. The Contractor shall provide accurate cable identification tags in all communications connection for this CVIA CCTV

& UVSS installation, including buildings. See that cables that are easily traced, cable shall be tagged within two feet of the cable entry and exit. Cables shall also be tagged on each side of splices.

1.2.4. Discrepancies/Missing Data Issues. The Contractor’s Weekly Status Report shall include a running list of discrepancies and missing data issues either discovered by the

Contractor or reported by the Government throughout the life of the project. All issues shall be either resolved by the Contractor, or accepted by the Government for Government action.

1.2.5. Obtain Photo Documentation of Container during Field Inspection. The contractor shall take photo (10 megapixel resolution or better) of the following:

Capture all interior features (conduits, racks, splices, terminations, etc.)

1.2.6 Demonstration of Documentation of Field Inspections and Cable Tagging Accuracy.

1.2.6.1 Progress Demonstrations. N/A

1.2.6.1.1 General. The data submitted by contractors shall be used by the government to be used by 36 Security Forces. The Government reserves the right to full ownership of the data submitted by the contractor. The contractor is responsible for completeness, workmanship, and accuracy.

a. As part of the demonstration, the Contractor, will provide a demonstration of survey accuracy, fully populated with appropriate cables and splices; show accurate placement/layout and equipment/junction device information; show properly aligned and spaced cables.

b. The Contractor shall properly identify and provide reports to 36 Security Forces information on connection on Splice, for the COR to review.

c. The Contractor shall be responsible for correcting all errors shown in the most current report to the government.

1.2.6.2 Demonstration Reports. The Contractor shall record all demonstrations as they are accomplished and include products generated during the demo in the Demonstration Report

(A005).

1.3 Warranty Criteria. Warranty shall be IAW paragraph 3.4 of the basic NETCENTS contract.

1.4 Performance

1.4.1 Period of Performance. The period of performance for this contract shall be twelve (12) months from date of award.

1.4.2 Place of Performance. All work shall be performed on site at Andersen AFB, Guam.

1.4.3 Hours of Work. Contractor shall work during normal operating hours of 7:00 AM – 4:30

PM, Monday through Friday, excluding Federal holidays. The Contractor may work outside normal working hours upon approval of the contracting officer and coordination with the COR.

When no other scheduling option is available due to mission impact, the Contractor may be allowed to work after hours and weekends in areas that require an escort provided that coordination with the COR and approval of the contracting officer is obtained five (5) duty days prior to the date that the work will be accomplished.

2.0 SERVICES SUMMARY (SS). The SS lists the SOW performance objectives that the

Government will monitor. The absence of any SOW requirements from the SS will not detract from its enforceability nor limit the rights or remedies of the Government. The SS sets forth the maximum allowable deviation from the standard of performance for that service.

Performance Objective SOW Para Performance Standard

Field Inspection of CCTV System

Completeness/Accuracy

1.2.1 No more than two (2) instances

where Contractor fails to perform according to the guidelines set forth in paragraph 1.2.1, Discrepancies resolved within three (3) business days of Contractor notification of discrepancy.

Documentation of Field Inspections

Completeness/Accuracy

1.2.2 No more than two (2) instances

where Contractor fails to accurately and legibly document cable in containers according to the guidelines set forth in paragraph

1.2.2. Discrepancies resolved

within three (3) business days of

Contractor notification of discrepancy

Cable Tag

Completeness/Accuracy

1.2.3 No more than two (2) instances

where Contractor fails to accurately and legibly tag cable in containers according to the guidelines set forth in paragraph 1.2.3 Discrepancies resolved within three (3) business days of Contractor notification of discrepancy

Timeliness of deliverables 1.2.4

1.2.6.2

4.1.1, 2, & 3

No more than two (2) instances of a deliverable being more than two (2) days late

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, SERVICES

(GFP/GFE/GFS) AND STANDARDS.

3.1 Government-Furnished Property (GFP).

3.1.1 Government Provided Storage Space. Upon request and availability, the Government may provide a secure storage area for contractor equipment and materials.

3.2 Government Provided Escorts. The Contractor will require Government escorts in the flight line area, all flight facilities, and all major communication nodes (telephone central office, network control center, and local area network information transfer nodes). For access to all listed areas, the Contractor shall coordinate with 36 SFS no less than five (5) duty to all other listed areas. the Contractor shall coordinate with 36 SFS no less than five (5) duty panels & cabinets to provide access for Contractor.

4.0 GENERAL INFORMATION.

4.1 Administrative.

4.1.1 Schedule. The Contractor shall follow Government-approved milestone schedule that denotes major activities to include time-phased start and completion dates for this project.

4.1.2 Integrated Product Team (IPT). The Contractor shall conduct a weekly IPT meeting that includes Contractor representatives, the Contracting Officer (Project Manager, COR, and other base personnel as required. As needed, the Contractor shall provide a worldwide “Meet Me” days in advance. The Government will unlock all communication rooms and cable/fiber patch telecon capability to discuss project progress, problems being encountered, and other discussions necessary/beneficial to ensure success and timely completion of the contract requirements. The

Contractor shall record and distribute meeting minutes. (A001).

4.1.3 Weekly Status Reports. The Contractor shall prepare a Weekly Status Report during the course of performing the work (A002). The purpose of the report is to inform IPT members of project progress, problems being encountered, action items, and other topics necessary/beneficial to ensure success and timely completion of the contract requirements. The Status Report and meeting minutes may be combined as long as the resulting report contains all the required elements and contains sufficient detail to serve as a project record.

4.1.4 Out brief. The Contractor shall conduct an out brief with the government and designated representative at the conclusion of the project. The out brief shall provide information relating to

Documentation of Field Inspections and Cable Tagging issues. At the conclusion of the out brief, the Contractor shall provide a written synopsis of the project (A007). Prior to the out brief, the Contractor shall return all Government equipment, door keys, and Government ID cards issued to Contractor personnel for the performance of this contract.

4.2 Contractor Personnel.

4.2.1 Project Manager.

The Contractor shall provide a Project Manager (PM) and alternate(s) responsible for contract performance and continuity. The Contractor shall identify the Project Manager’s or his/her alternate's range of authority to act for the Contractor relating to daily contract operation.

4.2.2 Site Point of Contact (POC).

A designated Site POC or alternate(s) shall be on site during duty hours until project completion.

The Site POC shall be the interface for all work site communications with the Government, including quality, safety, and discrepancy matters. The Project Manager and Site POC can be the same person.

4.2.3 General Personnel Requirements.

The Project Manager, Site POC, and respective alternate(s) shall be able to read, write, speak, and understand English. The Site Visit Request Letter shall be submitted to the Contracting

Officer not later than two weeks prior to base visit. The Visit Request Letter shall be IAW

AFFARS 5352.242-9000.

4.2.4. Contractor Identification.

Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

4.3 Security.

The Contractor must coordinate with appropriate base personnel and comply with all required security measures for gaining entry and working in all buildings. The Contractor may require

Government escorts with proper building entry authorization and identification while in all buildings. Some areas in those buildings may require prior coordination through base personnel in specified work areas before entering and work can be accomplished. See paragraph 3.2 of this

SOW for escort information.

4.3.1 ID Card/Key Control/Combinations.

The Contractor shall establish and implement methods of assuring control and safeguard of all

Government keys or lock combinations issued to the Contractor. GOVERNMENT KEYS

SHALL NOT BE DUPLICATED. See FAR 52.245-2(e).

4.3.2 Contractor Badges.

The Contractor shall acquire all necessary base passes for Contractor personnel. The Contractor is required to provide identification badges to their employees, and all Contractor personnel shall wear these badges while on duty on the Government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as Contractor. Size, color, style, etc, are to be mutually agreed upon by the Contractor and Government.

4.3.3 Signs on Contractor Vehicles.

The Contractor shall have signs displaying the Contractor’s company name on all company and employee vehicles operated on the base.

4.3.4 Base Passes.

4.3.4.1 Base access: In order to obtain base passes, the Contractor shall provide, the names, social security numbers, driver’s license numbers and state of issue (or equivalent), and birth date of all personnel who will be performing work on Andersen AFB, Guam, under this contract or task order. This information is required to grant access on Andersen AFB, Guam. Vehicle information (make, model, year, color, VIN, license plate number and state) must also be provided for all personal and company vehicles that will be used on Andersen AFB, Guam, during performance of this contract or task order.

4.3.4.3 Background Checks: The Contractor is advised that background checks are run for personnel requiring unescorted access, long term access, and that it takes a MINIMUM of two weeks to process access requests. In order to expedite base passes, the Contractor may submit required information and forms to 36 Security Forces Squadron before arrival on site.

4.4 Safety.

4.4.1 General Safety. The Contractor shall comply with all local, state and federal safety guidelines, including OSHA practices and procedures to protect employees from the hazards of entry into permit-required confined spaces.

4.4.2 Manhole Conditions and Safety. Permits are required for access to manholes, and part of the permit process is to complete local confined spaces training. Contractor personnel shall coordinate with 36 CS to obtain the required training. Water from manholes shall be pumped into the base sewer system unless it is not available. If the base sewer system is unavailable, water may be pumped out onto the surrounding ground surface provided contaminants such as oil or waste matter are not found in the water. Currently, there are no known contaminates within any manholes. Should oil or waste matter be discovered the contractor shall immediately stop work and notify the COR for further instructions. The contractor shall ensure that all necessary safety precautions and proper traffic controls measures are in place. The contractor shall not block driveways or impede traffic.

4.5 Mission Essential Services. Under the terms of this SOW, the Contractor is not required to perform any mission essential services or functions IAW DFARS 237.76 during time of crisis.

4.6 Quality Assurance.

4.6.1 Quality Control Program. The Contractor shall develop and maintain an effective

Quality Control Plan (QCP) for all services provided under this SOW. The QCP shall remain in effect during the term of the contract. Contractor shall retain the QCP on site and make it available for Government review upon request. Contractor shall provide any changes to the QCP to the CO at least ten (10) working days prior to implementation for review and approval.

4.6.2 Contracting Officer’s Representative (COR). The Government will periodically evaluate the Contractor’s performance by appointing COR(s) to monitor performance to ensure services are received. The Government representative will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's quality control program.

The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections. Likewise, the Government may decrease the number of quality control inspections if merited by performance.

4.6.2.1 The COR will inform the contractor in person when discrepancies occur and will request corrective action. The COR will make a notation of the discrepancy on their assessment checklist with the date and time the discrepancy was noted and will request the contract manager

(or authorized representative) to initial the entry on the checklist. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO and not to the COR.

4.6.2.2 The services to be performed by the Contractor during the period of this contract shall at all times and places be subject to review by the Contracting Officer or authorized representative(s).

4.7 Deliverable Summary. All deliverables are subject to Government acceptance and approval. They shall meet professional standards and the requirements set forth in the Task

Order. All deliverables shall be produced using recommended software tools/versions as accepted by the Government. A summary of deliverables is as follows:

CDRL Number CDRL Title

A001 Minutes

A002 Weekly Status Report

A003 Survey Data Report

A004 Accuracy Worksheets

A006 Communications Field Drawings

A007 Out brief Synopsis

A008 Contractor Manpower Reporting

5.0 APPENDICES.

A. Applicable Documents and Standards

APPENDIX A

Applicable Documents and Standards

The following documents are hereby incorporated by reference. The Contractor shall comply with these documents/standards during the performance of the contract requirements.

ANSI/TIA/EIA-606-A Administration Standard for Commercial Telecommunication

Standard

FGDC-STD-001-1998 - Content Standard for Digital Geospatial Metadata

FGDC-STD-007.3-1998 - Geospatial Positioning Accuracy Standards Part 3: National

Standard for Spatial Data Accuracy

FGDC-STD-007.4-2002 - Geospatial Positioning Accuracy Standards Part 4: Standards for Architecture, Engineering, Construction (A/E/C) and Facilities Management

OSHA CFR 29 Part 1910.146 – Permit-Required Confined Spaces

TO 00-33D-3004 - TECHNICAL MANUAL METHODS AND PROCEDURES MANAGING

CABLE AND ANTENNA WITH THE CYBERSPACE INFRASTRUCTURE PLANNING SYSTEM

(CIPS) VISUALIZATION COMPONENT (CVC)

The Contractor shall obtain and comply with any other applicable manuals not identified above that would be required to meet industry standards.