Statement of Work Updated.docx

SCOPE OF WORK

INSTALLATION OF Fire Station 1 PA System Replacement TO MONACO D-21 FIRE ALARM MANAGEMENT SYSTEM LOCATED AT FIRE STATION # 1 HURLBURT FIELD, FLORIDA.

1.0 SCOPE OF WORK: The Contractor shall provide all certification, labor, equipment, materials and supervision necessary to perform installation of the Monaco D-21 system with Tone Alert to the existing D-21 Fire Alarm Montioring System located at Building 90734, Fire Station #1.

1.2 BACKGROUND: Hurlburt Field Fire Emergency Services requires the purchase and installation of of the Monaco D-21 system with Tone Alert. ( Fire station 1 PA Replacement).

1.2.1. AREA OF RESPONSIBILITY: Hurlburt Field AFB, Florida Fire Stations #1

1.3 HOURS OF OPERATION: All work shall be performed between 0700 a.m. and 4:00 p.m., Monday through Friday, excluding Federal holidays unless otherwise stated in this contract or directed by the Contracting Officer (KO) or the COTR. Services shall be provided according to frequencies determined by Hurlburt field Fire & Emergency Services

1.3.1 The Contractor shall coordinate date and time of each ITM service with the, facility manager or designated individual a minimum of 5 working days prior to anticipated services. Bi‐annual ITM shall normally be accomplished during March and September. The Contractor shall report to the facility manager or designated individual at Building 90734, prior to and upon completion of any and all services.

1.3.2 Telephonic reporting may be used at the discretion of the facility manager or designated individual.

1.4. PERSONNEL: The Contractor shall provide a work force possessing the skills, knowledge, certifications, licensing, and training to satisfactorily perform the service required by this contract.

Compliance documentation shall be made available upon request, to the Contracting Officer (KO).

1.4.1 Conflict Of Interest: The Contractor shall not employ any employee of the United States Government or the Department of Defense (DoD), either military or civilian, if such employment would create a conflict of interest or unless such person receives prior approval in writing from the KO.

1.4.2 Conduct of Personnel: The KO may require the Contractor to remove from the job site, any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agents.

1.4.3 Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is in the best interest of the Government. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this work statement.

1.4.4 The Contractor shall provide a Contractor representative in writing to the Contracting Officer within ten (10) calendar days after contract award.

1.4.5 Interface with Government Operations: Contractor personnel under the terms of this contract shall not interfere with regularly scheduled Government operational activities.

1.4.6 FRAUD, WASTE AND ABUSE: The Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor occupied work areas. Contractor personnel shall be encouraged to be alert to and report suspected situations of fraud, waste and abuse, or other intentionally dishonest conduct, against the Government, observed during or in the performance of this contract.

1.4.7 SAFETY: While performing under this work statement, the Contractor shall provide for protecting the lives and health of employees and other persons, preventing damage to property, materials, supplies and equipment and avoiding work interruptions. For these purposes, the Contractor shall adhere to the requirements of OSHA and EM 385‐1‐1.

1.4.8 Contractor personnel shall wear safety items required by OSHA during the performance of tasks requiring protective equipment or clothing.

1.4.9 CONSERVATION OF UTILITIES: Contractor personnel shall operate under conditions, which preclude waste of Government furnished utilities.

1.4.10 FIRE PROTECTION: The Contractor shall comply with all local and installation fire prevention standards.

1.5 SECURITY CLEARANCE: RESERVED/NOT USED

1.6 PHYSICAL SECURITY: RESERVED/NOT USED

1.7 ACCESS TO FACILITIES:

1.7.1 Identification Badges: The Contractor shall provide a photo identification badge for each employee performing services under this contract.

1.7.2 Each Contractor employee shall conspicuously display, upon their person, the identification badge while performing work on this contract or while on any Government property.

1.7.3 Post access requirements may change through the course of the contract. The Contractor shall comply with KO direction.

1.7.4 Identification badges shall be visible and shall display the Contractor’s name, employee’s name, and current employee photo ‐ 2” x 2”, contract number and project description.

1.8 KEY CONTROL: RESERVED/NOT USED

1.9 CONTINGENCIES: RESERVED/NOT USED

1.10 MANAGEMENT PLAN: The Contractor shall provide a written report documenting services performed, discrepancies noted, corrective actions taken and repair parts required. Both the Contractor and the facility manager or designated individual shall sign and initial the Contractor’s service record after any services have been completed.

1.10.1 The Contractor shall submit an informational invoice to the facility manager or designated individual. The invoice shall include the purchase order number, the item number (0001) and the services performed.

1.10.2 Payment schedule: the Contractor shall provide an itemized invoice identifying the services performed along with the associated CLIN number(s).

1.11 QUALITY CONTROL: RESERVED/NOT USED

1.11.1 QUALITY ASSURANCE: The Government will monitor the Contractor’s performance under this contract using quality assurance procedures.

1.12 ACCIDENT REPORTING: The Contractor shall maintain an accurate record of accidents resulting in traumatic injury or death and accidents resulting in damage to Government property, supplies and equipment. The Contractor shall report incidents causing disruption of contract services, or any accidents in connection with the performance of this contract, to the contracting officer within two (2) hours of occurrence.

C.2 DEFINITIONS:

2.1 GENERAL: As used throughout the contract, the following terms shall have the meaning set forth below. Definitions contained in this section apply to all work requirements under the contract.

2.1.1 STANDARD DEFINITIONS:

2.1.2 Contracting Officer (KO): A Government official with authority to enter into, administer, and/or terminate Government contracts.

2.1.3 Contracting Office Representative (COR): An authorized Government representative of the Contracting Officer designated in writing to perform specific contract administration functions.

2.1.4 Contractor Representative: A foreman, superintendent, or manager designated in accordance with the contract.

2.1.5 Bi‐Annual (BA): Services performed twice during each 12‐month period of the contract at intervals of 165 to 182 days.

2.1.6 Scheduled Maintenance: The recurring, planned maintenance, identified in the manufactures operation and maintenance manuals, or as identified as a requirement in NFPA, whichever is more stringent.

2.1.7 Scheduled Maintenance Task: A specific well‐defined individual piece of work as shown in any scheduled maintenance task list: for example, replacing the fuel filter on an oil burner; replacing the drive belts on an air handler; test automatic engine‐driven pump starting control systems, etc.

2.1.8 EMERGENCY – That situation that exists that may result in life safety concerns or issues or threat of immediate property deterioration. The EMERGENCY is resolved when that system is returned to full safe, as designed operation. Determination of EMERGENCY will only be made by the KO, facility manager or designated individual, or Supervisor/Chief Officer of the West Point Fire Department

2.1.9 Scheduled Maintenance Service: One or more scheduled maintenance tasks, which are normally and logically performed on a single facility system, or unit consecutively or concurrently within a single relative time period. For example, performing quarterly service on an air compressor, out‐of‐service maintenance on a heating system, and activating a building are scheduled maintenance services.

2.1.10 Quality Assurance Evaluator (QAE): the Government employee responsible for inspecting Contractor performance. The designated facility manager or designated individual may perform this Government function.

2.1.11 Records: Any papers, photographs, photographic copies, or maps, regardless of physical form or characteristics, accumulated or maintained in filing equipment, boxes, or on shelves, and occupying office or storage space, but exclusive of publications or blank forms maintained for supply purposes.

This term has the same meaning as files, except that it is a more inclusive term and has a more generalized meaning.

2.1.12 Repair: The restoration of real property, components thereof or equipment to such condition that it may be effectively utilized for its designated purposes by overhaul, reprocessing, or replacement of component parts or materials that have deteriorated by action of the elements or usage and which have not been corrected through maintenance.

2.1.13 Repair by Replacement: Repair of real property facility by means of replacement of a component of that facility (e.g., repair of a building by the replacement of plumbing or electrical fixtures in the building; repair of a building by demolition and reconstruction of a badly deteriorated wing of the building).

2.1.14 Replacement: The removal of a defective or obsolete component or end item and the installation of a new or rebuilt component or end item in its place.

2.1.15 Unscheduled Maintenance or Repair: Work that is beyond the scope of the contract. Such requirements will only be initiated by the Government in response to a recognized situation that may directly or indirectly affect the Contractors ability to perform against the scope of work and is within the capability of the Contractor to perform such actions.

2.1.16 Contractor: The Contractor, its subsidiaries and affiliates, joint ventures involving the Contractor, or any entity which the Contractor may have merged or any individual or entity that assisted or advised the Contractor in the preparation of a proposal under this solicitation.

3 GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES: The Government will provide only the property and services listed below.

3.1 PROPERTY: The Contractor shall not use property provided by the Government for any purpose other than the performance of this contract.

3.1.1 No office or administrative trailer space is available for use under this contract.

3.1.2 Parking facilities: There is limited parking available for Contractor owned vehicles. The Contractor’s employees shall abide by Government posted regulations.

3.2 UTILITIES: The Government will make available to the Contractor; electric, water and sanitary sewer services currently existing at the facility.

3.3 EQUIPMENT: RESERVED/NOT USED

3.4 MATERIALS: RESERVED/NOT USED

3.5 SERVICES: FIRE PROTECTION: RESERVED/NOT USED

4 CONTRACTOR FURNISHED ITEMS

4.1 The Contractor shall furnish all vehicles, equipment, tools, and supplies required to accomplish the work.

4.1.1 This also includes software, tools, materials, labor and special equipment needed to accomplish ITM as determined by the facility manager or designated individual.

5. SPECIFIC TASKS:

5.1. The Contractor shall provide all certification, labor, equipment, materials and supervision necessary to perform installation of the Monaco D‐21 Command Decision Display Tools (CDDT), including the primary and alternate servers and associated equipment, primary and alternate location.

5.1.1 ITM Service: The Contractor shall provide the KO with emergency telephone numbers and the names of the technician(s) shall be submitted in writing to the facility manager or designated individual and the Fire & Emergency Services, Building 90734, Hurlburt Field AFB, FL 32544.

5.1.2 The Contractor shall provide a telephone number and a point of contact to the contracting officer’s representative within ten (10) calendar days.

5.1.3 The Contractor shall maintain a detailed record (scheduled maintenance report) of all scheduled maintenance tasks performed on each individual server and related equipment. The records shall include dates and times work was started and completed; detailed description of all work performed;

listing of supplies and materials used; results of all tests performed; name of lead technician; and a description of existing and potential problems and recommended solutions beyond the scope of this work statement. The Contractor shall maintain the original records in a single book or file for each facility and unit and shall provide a copy of each report to the facility manager or designated individual no later than five (5) workdays from completion of each scheduled maintenance task or service.

5.1.4 The Contractor shall be responsible for ensuring that upgrade requirements are performed and reported to the facility manager or designated individual in a timely manner. These upgrades may be driven by the manufacturer, software design improvements, code changes or by recommend updating of aging or failing systems to ensure full coverage, which shall be fully itemized and reported to the facility manager or designated individual. The Government will make the determination as to implementation of these recommendations and the method of implementation.

5.2 SCHEDULED SERVICES: RESERVED/NOT USED

5.3 INSTALLLATION OF THE Upgrade D-21 system with Tone Alert RID (Fire Station PA System Replacement).

5.3.1 Fire Station #1 PA System Replacement.

5.3.1.1 Provide and install one (1) Tone Alert panel; includes:

5.3.1.2 Provide and install one (1) 24U rack; includes:

5.3.1.3 Provide and install two (2) 250 watt amplifiers, installed in new 24U rack (one for PA Bldg and one for Truck Bay)

5.3.1.4 Provide and install three (3) line level microphone input module with priority & gain control

5.3.1.5 Provide and install one (1) Tone Generator 4-Tone module.

5.3.1.6 Provide and install one (1) microphone input card with priority & gain control.

5.3.1.7 Provide and install one (1) stereo input AUX module.

5.3.1.8 Provide and install one (1) telephone input module.

5.3.1.9 Provide and install one (1) ambient noise control unit sensor.

5.3.1.10 Provide and install three (3) ambient microphone sensors

5.3.1.11 Provide and install six (6) 30W bi-directional speaker horns, grey

5.3.1.12 Provide and install thirty-eight (38) 8” square white speakers

5.3.1.13 Provide and install twenty-five (25) 8” round white speakers

5.3.1.13 Provide and install four (4) 70 volt indoor/outdoor multi-configuration white speakers (one 360 bay speaker)

5.3.1.14 Provide and install twenty-five (25) wall mount single gang volume control for PA speakers

5.3.1.15 Provide and install one (1) desktop microphone with VOIP module for the redundant system

5.3.1.16 Verify network connectivity at all installation facilities

5.3.1.17 Validate the system performance after installation

5.3.1.18 Provide up to 4 hours of D-21 operator training after system initialization while the installation technician is on-site Any additional time or scope will be at additional cost, will be billed at Monaco's standard rates, and will require a valid and executed change notice or contract modification before proceeding with the additional time/work .

At the conclusion of the project Monaco will provide forms, system drawings, and documentation to detail the work that has been completed.

5.4 ANCILLARY:

5.4.1 Operating tasks and standards: On‐site response to emergency conditions is required. The facility manager may notify the Contractor when operational activities are required and whether immediate on‐site response is needed.

5.4.2 When the Contractor identifies situations, other than EMERGENCY, that require immediate response, the Contractor shall notify the facility manager or designated individual, for approval to proceed with repairs. The Contractor shall not initiate any repair action outside the scope of this work statement, without prior approval from the facility manager or designated individual.

5.4.3 Once work on a scheduled maintenance task or service is begun work shall continue without interruption until the scheduled maintenance task or service is complete.

5.4.4 Unscheduled Maintenance or Repair: As required by the Government, the Contractor shall perform unscheduled maintenance and repair. Typical tasks include but not limited to installing, testing, inspecting, repairing or replacing detectors, transmitters, alarms, valves, piping, pumps, batteries, charging equipment not included in the scope of work.

5.4.5 The Contractor shall provide written detailed report of any unscheduled maintenance, repairs and construction noted and found while performing any services under this contract. The report shall include what repairs are required, cost estimate to include labor, equipment, supplies, and a completion time. Work shall only be performed on the approval of the contracting officer or his designated representative, except as otherwise noted for emergency work.

6 Applicable Documents: Documents applicable to the services to be performed under this work statement are listed below, and are not intended to be a complete listing. All documents are mandatory

(M) unless noted as Advisory (A) Monaco Enterprises D‐21 Hardware IOM Manual (M) Monaco Enterprises D‐21 Administrative Client Manual (M) Monaco Enterprises D‐21 User Client Manual (M) NFPA 72 National Fire Alarm Code (A) NFPA 1221 Standard for ITM and Use of Emergency Services Communication Systems (A) Mandatory Safety documents:

Occupational Safety and Health Act (OSHA) 029 CFR 1910 (Latest edition) Corp of Engineers Safety and Health Requirements Manual EM 385‐1‐1 (Latest edition)