STATEMENT OF WORK Tree Maintenance FCI Terminal Island.pdf

STATEMENT OF WORK

Tree Maintenance FCI Terminal Island

I. SPECIFICATIONS:

A. INTRODUCTION

1. The Federal Bureau of Prisons (FBOP), Federal Correctional Institution in Terminal Island, California intends to make a single award to a responsible entity to provide all necessary equipment, labor, materials, and incidentals to trim and manicure the trees and remove (sick) trees as identified by attached photos; located at the Federal Correctional Institution (FCI), Terminal Island, Reservation Point. 1299 S. Seaside Ave., San Pedro, CA, 90731.

2. The contractor is responsible to remove, and or trim all the identified trees, dispose of all debris and remove identified damaged trees. It is the contractor’s responsibility to obtain permitting, should it be required.

B. SCOPE OF WORK

1. The contractor shall be responsible for the following tree service:

a. Area #1

• 37 Mexican Fan Palms (Washington Robusta) prune dead fronds and fruit only. Trim to 9 and 3 position.

• 1 Queen Palm (Syagrus Romanzoffiana) damaged palm tree, remove and stump to ground level.

• 3 Queen Palm (Syagrus Romanzoffiana) prune dead fronds and fruit only.

b. Area #2

• 36 Mexican Fan Palms (Washington Robusta) prune dead fronds and fruit only. Trim to 9 and 3 position.

• 1 Mediterranean Fan Palm (Chamaerops Humilis) prune dead fronds and fruit only. Trim to 9 and 3 position.

c. Area #3

• 36 Mexican Fan Palms (Washington Robusta) prune dead fronds and fruit only. Trim to 9 and 3 position.

• 1 Ficus Species (Ficus) trim significantly, remove 50% of canopy.

• 1 King Palm (Archontophoenix cunninghamiana) prune dead fronds and fruit only.

• 1 Mexican Fan Palms (Washington Robusta) DO NOT TRIM, BIRD NEST.

2. The contractor is responsible for all damages that may result directly or indirectly from tree trimming, pruning, tree and stump removal.

3. Maintenance and protection of all personnel and properties must be adhered to with safety in mind. The contractor shall be responsible in putting measures to protect all from damages to person or property that may result directly or indirectly from work activities.

4. Vehicle road access closings must be preapproved by FCI Terminal Island or the authorized representative (COR).

Cones, barricades, or signage shall delineate the perimeter of the work zone. If a sidewalk or road access must be closed, sidewalk and/or access road closed signs shall be placed at both intersections of the nearest crossroad. Vehicular and pedestrian traffic must be maintained at all times.

5. Tree and stump removal work shall be completed by qualified personnel in accordance with all federal, state and local regulations, the most current edition of the American National Standards Institute’s ANSI Z133.1;

Pruning, Trimming, Repairing, Maintaining, and Removing Trees and Cutting Brush – Safety Requirements and the following specifications:

Tree Removal:

• Trees or limbs being removed that are large enough to cause hardscape or structural damage on impact shall be lowered using roping and rigging techniques. The tree stump shall be flush cut as close as possible with the existing tree lawn grade.

• Site Restoration: The area shall be raked clean of all debris. All lawn damage created as a result of the tree removal operation shall be restored with topsoil and grass seed.

Stump Removal

• Underground Utility Location: The contractor is required to have an underground utility located before removing the stump.

• Maintenance & Protection of Traffic: Skirts on the stump grinder are required and barricades may be necessary to prevent debris from being thrown from the work area.

• Stump Removal: Stumps shall be ground to a minimum depth of 12 inches below normal grade level (See Figure

1) or to a 6-inch depth within 2 feet of an identified underground utility. All adjoining surface roots shall be ground to a depth of 12 inches or chopped out with an axe. All grindings shall be placed back in the stump hole if the site restoration is not completed at the same time as the grinding. Adjacent to a sidewalk, roots shall be removed to the edge of the sidewalk without damaging the sidewalk.

• All stump grindings shall be removed from the stump hole and the site raked of all debris. The area shall be graded such that the entire area is level with the normal tree lawn area (See Figure 1). Irregularities that form low places that will hold water or high places such as created by

Pruning

6. Tree pruning shall be completed by qualified tree workers and at a minimum supervised by ISA Certified Arborists or ISA Board Master Certified Arborist and qualified in accordance with current federal, state and local laws. The work shall be completed in accordance with the most current editions of the American National Standards Institute’s ANSI A300 “Tree, Shrub and Other Woody Plant Maintenance – Standard Practices”;

American National Standards Institute’s ANSI Z133.1; Pruning, Trimming, Repairing, Maintaining, and Removing Trees and Cutting Brush – Safety Requirements, the International Society of Arboriculture’s Pruning Best Management Practices, and the following specifications:

• No more than 25% or one-fourth (1/4) of the live crown shall be removed unless limbs present a hazard.

• All cuts shall be made with sharp pruning tools as close as possible to the trunk or parent limb, without cutting into the branch collar or leaving a protruding stub.

• All branches too large to support with one hand shall be precut to avoid splitting or ripping of the bark. When necessary, ropes or other equipment shall be used to lower large branches or stubs to the ground.

• The use of climbing spurs or hooks is prohibited.

• Reduction cut pruning should be avoided. Removing the entire limb is preferable. Where reduction cut pruning may be considered, the whole limb or leader shall be removed to the parent leader or limb unless the ratio of the live wood to leaf area of the limb or leader is sufficient to support that limb or leader. If more than 1/4 leaf surface area of the limb or leader needs to be removed, remove the whole limb.

• When removing a parent leader or limb to a lateral (reduction cut), the lateral shall be at least one-third (1/3) the diameter of the parent leader or limb being removed.

• Priorities for pruning. The following priorities shall be followed to assist in the decision process for limb removal:

o Risk Mitigation o Clearance o Restoration o Structural

• Clearance. Clearance is specified in two diameter ranges. These are guidelines. Crown raising shall be completed to provide adequate clearance based on the site conditions and location of the tree. Limb removal decisions should be based on the goal of reaching clearance standards through whole limb removal and the health of the tree. Generally, lateral branches should not be removed below one-third the total height of the tree.

C. DISPOSAL OF DEBRIS

1. The contractor shall be responsible for the removal and disposal of all debris created by work activities.

2. The Contractor shall be responsible to remove and dispose all wood, limbs and brush shall be removed and the area cleaned up daily. Brush will not be allowed to accumulate such that it creates a hazard.

D. SITE RESTORATION

1. Lawn damage caused by tree pruning and removal activities, and stump removals shall be restored with specified materials and as specified or to the satisfaction of FCI Terminal Island or designated representative

(COR).

E. UTILITIES

1. If requested, the FBOP shall provide access to non-potable water if needed, especially for dust mitigation.

2. Unless otherwise provided by FBOB, the Contractor shall provide their own portable toilets (i.e. porta johns) if needed, especially for long term projects. Contractor shall ensure that this shall be located on an area that is pre-approved by the COR. It must also ensure that it is operational, maintained and cleaned accordingly. If the project is short term (less than a week), the contractor shall coordinate with the COR to plan for the use of FBOP utilities and make prior arrangements before start of the project.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

1. Work Hours for the contractor are 7:00 am to 2:00pm Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work and must be approved by the Warden. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

2. Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday.

The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

3. Contractors should plan for a certain amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure, and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

C. Storage of Tools and Equipment:

1. All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR. The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy-duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion.

2. All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of each workday.

3. Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entering the Institution. At the start of each workday all tools will be inventoried out on a daily tool inventory sheet and at the end of the workday all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each workday.

4. All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation. Extension cords are considered a “high risk” tool having a Federal Bureau of Prisons’ tool classification of Double A. All contractor owned extension cords used for this project will be required to exit the institution at the end of every workday for the duration of the project.

5. All contractor owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre-determined area and secured to a stationary fixture with a heavy link chain and lock which would prevent removal.

D. Security Clearance/Contractor Badges:

1. Contractor personnel may be required to meet certain security requirements prior to entering the secured side of the institution. Contractor personnel shall go thru a security vetting process to acquire the necessary security clearance as required. The assigned program manager at FCC Victorville is responsible for conducting the appropriate law enforcement check on all Contractor staff that may need access inside the prison facility.

2. All contractors and their construction staff awarded the project may be required to attend a four (4) hour orientation and security procedures training. The contractors and any subcontract staff are required to attend.

This training must be accomplished prior to any contract or subcontract employee being granted access to federal property to start work.

3. In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor’s responsibility to provide another candidate. By law the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractors or subcontractor employee was not able to pass the security clearance process.

4. All contractors/subcontractors working at FCI Terminal Island will be issued and required to wear a picture

ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the COR.

5. All contractors and subcontractor employees will provide a check list of all employees on site each day to the

COR, verifying the number of workers on site each day and that all workers are approved to be on site.

6. Additional guidance and other security requirements in the form of a Contract Clause shall be issued to the Contractor once the project is awarded.

E. Safety and Personal Protective Equipment:

1. All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment.

2. All ladders regardless of the size shall be stored and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure the COR can make timely notification to appropriate institution staff.

3. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCI Terminal Island locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will follow the institution Lock-out program.

F. Additional Considerations:

1. Contractors shall NOT be allowed to bring smart phones, cameras, two-way pagers, or any Bluetooth enabled devices inside FCC Victorville. The Facilities Department maintains a digital camera that shall be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

2. Contractor shall be permitted to wear jeans in the institution, however, green, or khaki-color clothing shall not be allowed. The clothes shall be proper and suitable for the services that are being provided.

3. BREAKS AND LUNCHES:

a. It is totally the discretion of the Contractor or subcontractors to inform their own personnel regarding company policy on breaks and lunches for this project.

b. The Contractor must be aware that there could be delays caused by the time required when coming in or out of the institution doing the required security checks at entry and exit points, or during secured inmate movements inside the Institution.

c. Unless it’s an emergency, the assigned BOP staff escort/s can’t always guarantee that the BOP Staff can escort contractor personnel on their way out or coming in after their personal break (i.e. smoke breaks), especially on a one-on-one basis due to limited staff. The BOP staff assigned escort must always physically stay and have visual with the contractor doing work while inside the secured area of the Institution.

4. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy shall be strictly enforced.

Federal Corrections Institution Terminal Island - Area #1

Mexican Fan Palm (37)

Queen Palm (4) https://maps.google.com/maps?ll=33.722901,-118.266608&z=19&t=h&hl=en-US&gl=US&mapclient=apiv3

Federal Corrections Institution Terminal Island - Area #2

Mexican Fan Palm (36)

Mediterranean Palm (1) https://maps.google.com/maps?ll=33.723223,-118.265674&z=19&t=h&hl=en-US&gl=US&mapclient=apiv3

Federal Corrections Institution Terminal Island - Area #3

Mexican Fan Palm (36)

PALM TREE WITH NEST

King Palm (1)

Ficus Species (1) https://maps.google.com/maps?ll=33.723174,-118.265317&z=19&t=h&hl=en-US&gl=US&mapclient=apiv3