Statement of Work--tmp.pdf

STATEMENT OF WORK

OBJECTIVE: Annual Mechanical Maintenance and Repair Service:

Seiberlich Trane Energy Air Handler Consisting of:

1.) Scroll Air Cooled Condensing Unit (Model Tta180); and 2.) Modular Climate Changer (Model Mcca006)

SERVICES TO BE PROVIDED:

(One a year or as needed)

A. COMPREHENSIVE ANNUAL INSPECTION SERVICE.

1. Seiberlich Trane Certified Technician to evaluate current condition of equipment and report conditions to Program Manager and/or Contracting Officer Representative (COR).

2. Record and report abnormal conditions.

3. Review logs with the customer for operational problems and trends.

1. General Assembly

a) Inspect for leaks and report results.

b) Calculate refrigerant loss rate and report to the customer.

c) Repair minor leaks as required (e.g., valve packing, flare nuts).

d) Visually inspect condenser coils for cleanliness.

e) Lubricate the condenser fan bearings, if applicable.

2. Controls and Safeties

a) Inspect the control for cleanliness.

b) Inspect wiring and connections for tightness and signs of overheating and discoloration.

c) Verify the working condition of all indicator/alarm lights, if applicable.

d) Test the low evaporator pressure safety device. Calibrate and record setting.

3. Lubrication System

a) Check oil level in the compressor(s).

b) Test oil for acid content and discoloration. Make recommendations to the customer based on the results of the test.

c) Verify the operation of the oil heater.

4. Motor and Starter

a) Clean the starter and cabinet.

b) Inspect wiring and connections for tightness and signs of overheating and discoloration.

c) Check the condition of the contacts for wear and pitting.

d) Check the contactors for free and smooth operation.

e) Check the tightness of the motor terminal connections.

f) Meg the motor(s) and record readings.

g) Verify the operation of the electrical interlocks.

h) Measure voltage and record. Voltage should be nominal voltage ±10%.

5. Startup / Checkout Procedure

a) Verify the operation of the oil heater(s), if applicable.

b) Start the unit.

c) Verify the starter operation.

d) Verify smooth operation of the compressors and fans.

e) Verify the operation of all timing devices.

f) Check the setpoint and sensitivity of the discharge temperature control device.

g) Verify the operation.

h) Verify the operation of the condenser fan control device(s).

i) Verify the operation of the low ambient dampers, if applicable.

j) Check the superheat and subcooling of the refrigerant circuit(s).

k) Verify full refrigerant circuit(s). Check sight glasses, if applicable.

l) Test the operation of the high condenser pressure safety device. Calibrate and record setting, if applicable.

m) Log the operating conditions of the unit after the system has stabilized.

n) Review operating procedures with operating personnel.

o) Provide a written report of the completed work, operating log, and indicate any uncorrected deficiencies detected.

B. MID-SEASON RUNNING INSPECTION, (3 times per year)

1. Check the general condition of the unit.

2. Check the operation of the control circuit.

3. Check the operation of the motor(s) and starter(s).

4. Log the operating conditions after the system has stabilized.

5. Analyze the recorded data. Compare the data to the original design conditions.

6. Review operating procedures with operating personnel.

7. Provide a written report of completed work, operating log, and indicate any uncorrected deficiencies detected.

C. AIR-COOLED CONDENSERS, (once per year)

1. Clean air-cooled condenser, using pressurized water.

D. SCHEDULED RUNNING INSPECTION, (once per year)

1. Check the general condition of the fan.

2. Verify smooth fan operation.

3. Check and record supply and control air pressure, if applicable.

4. Verify the operation of the control system.

5. Log the operating conditions after the system has stabilized.

6. Review operating procedures with operating personnel.

7. Provide a written report of completed work, operating log, and indicate uncorrected deficiencies detected.

E. FILTER REPLACEMENT, (4 times per year)

1. Furnish and replace filters as scheduled.

F. BELT SERVICE, (once per year)

1. Furnish and install belt and tighten.

G. EMERGENCY SERVICE, (if requested)

1. Covers emergency calls between inspections, as required, for purpose of diagnosis of trouble, adjustment, minor repairs, or resetting of controls.

2. Contract is to respond to emergency request within 24-hrs of contact.

H. REPLACEMENT PARTS & COMPONENTS, (as needed)

1. All parts, refrigerant, oil and other material to complete repairs are furnished at no additional cost.

I. MAJOR REPAIR LABOR, (as needed)

1. All labor to diagnose, repair or replace failed components of the equipment at no additional cost.

SECURITY CONSIDERATIONS

• All contractor personnel who work must have approval for facility access. Prior to work starting, the contractor must supply the names of those employees selected to perform the work to the COR. Due to security requirements, pre-notification of all visitors to all USDA / Delaware State University facilities is required. Anyone requiring access must contact the COR prior to arrival.

• All contractors must have a valid photo identification, to conduct services at any facilities and locations. Contractors must sign in with security, prior to conducting any services.

WORK AND HOLIDAY HOURS:

Contractor will coordinate on-site visit with the Program Office/COR.

*(Name of COR will be provided at time of award)

Workdays Monday-Friday, (excluding all Federal, State, Local Holidays) Hours: 830an – 4:00pm ET.

Travel If required, travel will be coordinated with the Program Office, at least two weeks in advance.

Period of Performance:

Base year: 12- months Option Year One: 12 months Option Year Two: 12 months Option Year Three: 12 months Option Year Four: 12 months

Location:

Dept of Agriculture Delaware State University 1200 N. DuPont Hwy.

James W. W. Baker Center, (Rooms 28-32) Dover, DE 19901

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