Statement of Work Storage Solution.docx

Statement of Work

(SOW)

“F-35 Equipment Storage Solution” at Royal Air Force (RAF) Lakenheath “Rev. 0, 2 November 2023”

1.0 Introduction

1.1 Mission: The F-35 Alternate Mission Equipment (AME) Section accounts for, maintains, and controls 3.2K AME assets belonging to both the 493rd and 495th FGS. This project will increase F-35 readiness by ensuring we can store all our equipment in a manner that is readily available.

1.2 Background: Due to limited storage options and sheer number of assets requiring storage, we have been forced to store a large portion of our equipment at RAF Feltwell. We have now secured a facility for storage on RAF Lakenheath and are hoping to improve our space utilization by installing the proposed shelving solution. The request is accompanied by several pieces of handling equipment to ensure workplace safety and ease of access. This will significantly reduce limitations when it come to maintenance and equipment availability.

1.3 Scope: This work would include the installation of 28 three-tier heavy-duty pull-out shelving units for smaller assets and 24 double-sided, three-tier heavy-duty cantilever racks for larger equipment. These will be bolted to the warehouse floor for stability. The work would support the mission of both the 493rd and 495th Squadrons at the temporary warehouse being constructed on the area between buildings 1260 and 6033 (“Lego land”).

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Work days are from Monday through Friday excluding US federal holidays and UK bank holidays. Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications & Installation Requirements

3.1 The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items, with the services necessary to deliver and install the shelving and racking systems into the new warehouse.

3.2

- 3000mm high x 1500mm frame centres

- Arms can be loaded to 1000kg (UDL)

- base + 3 bolted adjustable arms 1200mm length

- The upright column will take 3000 kg per side excluding the base leg.

- 2000mm high x 860mm deep

- Each bay with 3 x pull out shelves

- 100% extension w/ chipboard insert 1290x860mm

3.3 - Usable 1290 x 860 SWL 1000 kg

3.4 – Floor anchoring

3.5 – No doors

3.6 – Open sides

3.7 – Levelling plates

= 4 bays in total

- 2000mm high x 860mm deep

- Each bay with 3 x pull out shelves

- 100% extension w/ chipboard insert 1290x860mm

3.8 - Usable 1290 x 860 SWL 1000 kg.

- Floor anchoring

- No doors

- Open sides

- Levelling plates

- spur gear block and tackle max load 500kg capacity

- 2-3m lift height

3.9 - 3.5m minimum internal horizontal clearance.

-2500mm lift height.

- Powered lift

- Semi electric /Power lift

- Pneumatic tyres

- 1080 x 450 x 975 mm

- 2 swivel castors

- Thickness, 3 mm

- 1400mm width

3.3 All dimensions are exact.

3.4 The contractor shall provide images of the products that will be provided as part of the quote.

3.5 All items to be delivered and installed at RAF Lakenheath, United Kingdom.

3.6 The contractor shall remove all packaging and dispose of in accordance with local regulations.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2.3 Option Three: Consolidated Shipping Point.

4.3.2.3.1 Shipping shall be FOB Destination.

4.3.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.3.2.3.3 Weight of individual shipments must exceed 300lbs.

4.3.2.3.4 Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

4.3.2.3.5 Hazardous material may be shipped via this method.

4.3.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.3.2.3.7 The Contractor shall ensure all cargo is marked “UNITED STATES AIR FORCE” in order to ensure shipments clear customs.

4.3.2.3.8 48 FW logistics points of contact are provided for in 4.3.3.

4.4 Applicable Directives: N/A