Statement of Work SR Catering BPA.pdf

Statement of Work (SOW)

Orders for Services

GENERAL INFORMATION

Title of Project:

AmeriCorps NCCC SR Catering Services

Statement of Need, Purpose, and/or Objective:

Our program is rigorous with several essential work functions that make it necessary for AmeriCorps to provide well balanced nutritious meals for all corps members throughout the year. The AmeriCorps

NCCC will require these services at the Vicksburg, MS campus location.

Background Information:

AmeriCorps NCCC is a residential national service program operated by the Corporation for National and

Community Service. The AmeriCorps NCCC mission is to strengthen communities and develop leaders through team-based national and community service. The AmeriCorps NCCC mission is accomplished through the engagement of young people ages 18 to 24 in team-based service on projects in local communities. AmeriCorps NCCC operates throughout the United States with Region Campuses in

California, Colorado, Iowa, and Mississippi.

Period of Performance:

Period of Performance September 1, 2020 to August 31, 2025 (5 year BPA or base plus 4 option years

TBD)

Place of Performance:

AmeriCorps NCCC Southern Region

2715 Confederate Avenue

Vicksburg, MS 39180

Hours of Operation:

Normal operation hours range 6am to 6pm Monday – Friday Central Time Zone

Federal Holidays:

Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday –Saturday or Sunday – the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday). Contractors shall follow these same guidelines. Direct billing/invoicing shall not be allowed for any Federal Government Holidays (e.g. New

Year’s Day; Birthday of Martin Luther King, Jr.; Birthday of George Washington; Memorial Day;

Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day; Christmas Day)

SCOPE OF WORK

General Requirements:

This Purchase Request is to provide catering services for the AmeriCorps Southern Region

Campus Members. The Government intends to award a BPA. Typical service requests will vary from one meal at a time (e.g. dinner for one night in July for 40 people) on up to 3 meals per day plus occasional bag lunches (e.g. breakfast, lunch, lunch to go and dinner) for up to five days straight for 380 people for all meals.

Specific Requirements:

• Provide utensils, napkins, dishes, flatware, plates, cups, food containers, bags and condiments

• Ability to provide linens per request ONLY

• Communicate with Deputy Director or designee for menu, specific instruction, and work detail specific to event prior to delivery of services

• Provide a variety of different food types (including different ethnic foods)

• Provide food high protein meals with 15-25 grams of protein per meal

• Provide at least two different beverages (e.g. lemonade & coffee) for all meals, not including water.

• Provide drinking water for all meals – either in individual containers or large water dispensers

• Provide condiments related to the meal.

• Provided catering services should be located within a 250-mile radius from the requestor location.

• Must be flexible with meal counts, serving times and menu changes

• Willing to provide boxed meals upon request.

• Must provide a meal menu to requestor for all meal requests within 48 hours prior to service

• Accommodate special occasion events

• Accommodate specific nutritional requirements including vegetarian, vegan, and food allergy options. Expected 20-35% of members are vegetarian. Count subject to change per service.

Special nutrition requirements need to be labeled during service

• Feed a minimum of 6 people and a maximum of 450 people in a given meal. Amounts vary depending on event and timing. An average meal is for 320 people

• Must deliver and set-up for meal in advanced of meal time (e.g. 15 minutes prior), but not in excess so that meal sits and gets cold/stale/in unsafe temperatures

• All food must be delivered prior to designated meal service time (e.g. no partial or late meal deliveries after meal service starts)

• Catering services include set-up, breakdown, and clean-up of catering area and associated kitchen/cooking facilities. Removal of all trash to the campus dumpster related to preparation, cooking, catering, serving and consumption of food.

• Vendor must provide all supplies necessary to maintain hot and cold food (i.e. coolers with ice for drinks, water dispensers for drinking water, heating trays for food, power cords, etc.)

• Meals to be served buffet style, unless otherwise directed

• At least one server must remain onsite during mealtime. If additional servers are required based on size of group and meal, requestor must identify this ahead of time, at no additional cost.

• Server must monitor, maintain a clean & sanitary food area, maintain foods at safe temperatures, and replenish food items as necessary

• Special occasion events may require set up for outdoor catering including grill/barbecue style buffet and all necessary equipment for outdoor cookouts

• Leftovers to be packaged in storage containers provided by vendor.

• Food needs to adhere to State of Mississippi and national safety and health code requirements.

SAMPLE MENU

Vendor must provide sample menus for the following “type” meals for up to 320 people.

1. Standard Breakfast (e.g. eggs, sausage, potato, yogurt, toast, fruit, drinks, condiments, cereal)

2. Lunch to Go (e.g. boxed/bagged meal & drinks portable to travel)

3. Standard Lunch (proteins, sides, salad, dessert, drinks, condiments)

4. Standard Dinner (proteins, sides, salad, bread, dessert, drinks, condiments)

GOVERNMENT RESPONSIBILITIES

AmeriCorps National Civilian Community Corps (AmeriCorps NCCC) will be responsible for:

• Notify vendor of any changes in meal count or special requirements 72 hours in advance

• Deputy Director or designee will coordinate specifications and event requirements with vendor

• Will approve all meal menus upon submission from vendor

• Will designate times meals will be served

• Will provide access to campus kitchen/meal prep area, for Southern Region on-campus meal service, four hours prior to commencement of a specific period of performance and will allow access through the end of the period of performance unless otherwise instructed by appropriate campus staff. The Southern Region Campus has a fully functional commercial kitchen for meal preparation, serving and dining. Additionally, a walk-in freezer and cold storage refrigeration are contained within the kitchen area and available for use

• Will provide banquet tables to support serving line area, dining tables, and chairs

• Upon completion of catering, invoices to be submitted via the IPP invoice processing system. If catering is long term, invoices should be received weekly for prompt payment.

• Will dispose of unwanted food items after vendor has packaged leftovers.

DELIVERY OR DELIVERABLES

Most events and catering services will be served at 2715 Confederate Avenue, Vicksburg, MS 39180

(Green Hall Cafeteria). Services for off-campus events will be instructed by Deputy Director or designee.

PAYMENT PROVISIONS:

Vendor shall invoice with payment of NET 30 days in IPP.

OTHER CONSIDERATIONS

Product warranty:

N/A

Key Personnel:

Project Manager

Caterers

Non-Compliance Penalties:

N/A

Publications and Publicity:

N/A Confidentiality of Information:

N/A