Statement_of_Work-Specifications.pdf

BUREAU OF INDIAN AFFAIRS (BIA), WINNEBAGO AGENCY

REAL ESTATE SERVICES/PROBATE FILE SYSTEM

Project Background

Bureau of Indian Affairs, Winnebago Agency Division of Real Estate Services and Division of Probate (The Client) are stewards of Indian Trust Records for the areas three local tribes of Nebraska. As the Client added to these records constantly, there are earlier records known as “records in jeopardy”, there is a need for a reliable, mechanical assisted, bigger mobile shelving unit to keep records preserved and maintain newer records on behalf of the Native tribes. The BIA would like to purchase a system, remove and haul away old system, install new system.

Deliver to Bureau of Indian Affairs, Winnebago Agency in room #10 at RR 1 Box 18 Hwy 75 S, Winnebago, Nebraska 68071. The contractor shall commence operations no earlier than 8:00 am CST and continuous no later than 4:00 CST pm Monday thru Friday. Contractor will always provide competent supervision when work is in progress. The contractor is responsible for assuring all work accomplished and materials used are in accordance with the specifications.

Requirements and Specifications

1. Disassemble and dispose of five (5) existing Lektrievers from two different rooms.

• (Rm 9, LK 1) Kardex Lektriever Series 2000

• (Rm 9, LK 2) Kardex Lektriever Series 80

• (Rm 9, LK 3) Kardex Lektriever Series 2000

• (Rm 10, LK P1) Kardex Lektriever Series 80

• (Rm 10, LK P2) Kardex Lektriever Series 80

2. Provide Turn-Key Services

• Employs authorized installation technicians

• Verify room dimensions, ceiling clearances, aesthetics, etc.

• Coordinates all shipping and handling

• Coordinate and schedule installation dates with client and contractors

• Inspect and inventory all equipment

• Complete installation of all materials

• Provide the client training and support

3. Installation and specifications of Mechanical-Assist Wheelhouse system. Overall system dimensions are as follows 16’ - 5 ½” wide and 15’ - 3 ½” long with a 47-1/2” walkway.

• The system will consist of five (5) double-faced mobile carriages and two (2) single-faced stationary ranges, one on each side of the system.

• All shelving is Case-Type file shelving with dual wall construction and two adjustable file dividers per opening.

• Three units along west wall 89 ¾” H x 48” W x 12” D (Seven shelves 9 ¾” H, one shelf 11 ¼” H, base 4 ¼ ” H)

• One unit along west wall 89 ¾” H x 36” W x 12” D (Seven shelves 9 ¾” H, one shelf 11 ¼” H, base 4 ¼ ” H)

• Three units along east wall 89 ¾” H x 48” W x 12” D (Seven shelves 9 ¾” H, one shelf 11 ¼” H, base 4 ¼ ” H)

• One unit along east wall 89 ¾” H x 36” W x 12” D (Seven shelves 9 ¾” H, one shelf 11 ¼” H, base 4 ¼ ” H)

• Double-faced mobile carriage 1 (west): Four carriages (4) 89 ¼” H overall, 86 ¾” H x 48” W x 24” D (Eight (8) shelves 9 ¾” H with a 2 ½” base).

• Double-faced mobile carriage 1 (end piece): One carriage (1) 89 ¼” H overall, 86 ¾” H x 36” W x 24” D (Eight (8) shelves 9 ¾” H with a 2 ½” base).

• Double-faced mobile carriage 2 (center west): Four carriages (4) 89 ¼” H overall, 86 ¾” H x 48” W x 24” D (Eight (8) shelves 9 ¾” H with a 2 ½” base).

• Double-faced mobile carriage 2 (end piece): One carriage (1) 89 ¼” H overall, 86 ¾” H x 36” W x

• Double-faced mobile carriage 3 (center): Four carriages (4) 89 ¼” H overall, 86 ¾” H x 48” W x

• Double-faced mobile carriage 3 (end piece): One carriage (1) 89 ¼” H overall, 86 ¾” H x 36” W x

• Double-faced mobile carriage 4 (center east): Four carriages (4) 89 ¼” H overall, 86 ¾” H x 48” W x 24” D (Seven (7) shelves 11 1/4” H with a 2 ½” base).

• Double-faced mobile carriage 4 (end piece): One carriage (1) 89 ¼” H overall, 86 ¾” H x 36” W x 24” D (Seven (7) shelves 11 1/4” H with a 2 ½” base).

• Double-faced mobile carriage 5 (east): Four carriages (4) 89 ¼” H overall, 86 ¾” H x 48” W x 24” D (Seven (7) shelves 11 1/4” H with a 2 ½” base).

• Double-faced mobile carriage 5 (end piece): One carriage (1) 89 ¼” H overall, 86 ¾” H x 36” W x 24” D (Seven (7) shelves 11 1/4” H with a 2 ½” base).

Recommended site visit to ensure proper location and true dimensions. A minimum of 48 hours advance notice prior to site visit is required.

Point of Contact:

Monica Flores, Realty Officer

RR 1 Box 18, HWY 75 South

Winnebago, Nebraska 68071

Phone: 402-878-2502

Email: monica.flores@bia.gov mailto:monica.flores@bia.gov