Statement of Work (SOW) Template.pdf

PR #: 16901PR260000003 - CGC Anvil Hull Cleaning

STATEMENT OF WORK

LAST UPDATED: 05/18/2026 PAGE 1/7

STATEMENT OF WORK (SOW)

FOR

Divers, Replace / Clean check valves (back flow)

1.0 GENERAL

1.1 BACKGROUND

Hull cleaning needed to maintain mission readiness and ATON capabilities for CGC Anvil.

1.2 SCOPE

The scope of this effort encompasses the comprehensive underwater hull cleaning, inspection, and documentation of the vessel Anvil. The magnitude of work requires certified dive teams to perform manual and mechanical fouling removal across the entire sub-surface hull body, including the waterline, hull plating, sea chests, overboards, transducers, and speed logs, as well as the 4,000-psi pressure washing of the propellers and rudders. The required deliverables are limited to underwater digital photographic/video documentation and a formal written report detailing the "as-found" and "post-cleaning" conditions.

Limitations and Exclusions (Negative Scope):

This SOW is strictly limited to underwater cleaning, visual inspection, and documentation. It does not include or authorize structural hull repairs, the replacement of hull attachments (e.g., zinc anodes, transducers), internal vessel maintenance, mechanical troubleshooting, or dry-docking operations.

1.3 OBJECTIVE

The primary objective of this solicitation is to restore the hydrodynamic efficiency and ensure the operational readiness of the vessel Anvil through comprehensive underwater hull cleaning and inspection. The project requires the complete removal of marine fouling from the vessel's sub-surface hull, attachments, and propulsion systems. The resulting end products—comprising underwater digital photographic/video media and a detailed condition report—will be used by vessel management and engineering personnel to verify the successful completion of the cleaning, baseline the material condition of critical below-waterline components, and inform future lifecycle maintenance and deployment decisions.

1.4 APPLICABLE DOCUMENTS

1.4.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

N/A

1.4.2 Reference Documents

../SCOPE%20PARAGRAPHS.doc

LAST UPDATED: 05/18/2026 PAGE 2/7

The following documents may be helpful to the Contractor in performing the work described in this document:

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE. Cleaning

2.1.1 Divers will use scrapers and stiff bristled brushes to remove any fouling found adhering to the hull around along the waterline of the vessel.

2.2 TASK TWO. Swimming

2.2.1 Divers will swim the entire hull body of the vessel and remove any marine fouling found adhering to the hull plating, sea chest, over boards, transducers, speed logs or other hull attachments.

2.3 TASK THREE. Pressure Washing

2.3.1 Divers will use a 4,000-psi pressure washer to clean the propellers and rudders.

2.3 TASK FOUR. Inspection

2.3.1 Divers will carry out an inspection of the Anvil's critical operating components located below the waterline

2.3 TASK FIVE. Photo’s

2.3.1 Underwater digital photos or video will be used to document the hull cleaning and inspection.

2.3 TASK SIX. Written Report

2.3.1 A written report documenting the as found, along with the post cleaning conditions, will be provided.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

LAST UPDATED: 05/18/2026 PAGE 3/7

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 KEY PERSONNEL

Before replacing any individual designated as Key by the Government, the Contractor must notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes must possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor must not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement. Note:

The Government may designate additional Contractor personnel as Key at the time of award.

3.3.1 Contractor Key personnel must not be assigned by the Contractor to more than one key position for this requirement.

3.4 PROJECT MANAGER

The Contractor must provide a Project Manager who must be responsible for all Contractor work performed under this SOW. The Project Manager must be a single point of contact for the Contracting Officer and the COR.

3.4.1 The Project Manager must be available to the COR via telephone between the hours of 0800 and 1400 EST, Monday through Friday, and must respond to a request for discussion or resolution of technical problems within 24 hours of notification.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities must wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees must comply with all Government escort rules and requirements. All Contractor employees must identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.5.2 Contractor employees working on-site at Government facilities must wear a Government issued identification badge. All Contractor employees must identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.6 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at

LAST UPDATED: 05/18/2026 PAGE 4/7

Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

N/A

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract must not exceed 30 calendar days from the date of award.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities with frequent visits to the United States Coast Guard at 196 Tradd Street Charleston South Carolina 29407

4.4 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0700 and 1400 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.5 TRAVEL

Contractor travel must not be required for this requirement.

4.6 POST AWARD CONFERENCE

The Contractor must attend a Post Award Conference with the Contracting Officer and the COR no later than 14 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located at 196 Tradd Street Charleston SC, 29407 or via teleconference.

4.7 PROJECT PLAN

The Contractor must provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, must include: (a) list of work to be performed;(b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and

LAST UPDATED: 05/18/2026 PAGE 5/7

(e) how quality of service (project) will be maintained throughout life of contract. The Contractor must provide a final Project Plan to the COR not later than 14 business days after the Post Award Conference.

4.8 BUSINESS CONTINUITY PLAN

The Contractor must prepare and submit a Business Continuity Plan (BCP) to the Government.

The BCP Plan must be due 14 business days after the date of award, and will be updated on an annual basis. The BCP must document Contractor plans and procedures to maintain support during an emergency, including natural disasters and acts of terrorism. The BCP, at a minimum, must include the following:

• A description of the Contractor’s emergency management procedures and policy

• A description of how the Contractor will account for their employees during an emergency

• How the Contractor will communicate with the Government during emergencies

• A list of primary and alternate Contractor points of contact, each with primary and alternate:

• Telephone numbers

• E-mail addresses

4.8.1 Individual BCPs must be activated immediately after determining that an emergency has occurred, must be operational within 1 1/2 hours of activation or as directed by the Government, and must be sustainable until the emergency situation is resolved and normal conditions are restored or the contract is terminated, whichever comes first. In case of a life threatening emergency, the COR must immediately make contact with the Contractor Project Manager to ascertain the status of any Contractor personnel who were located in Government controlled space affected by the emergency. When any disruption of normal, daily operations occur, the Contractor Project Manager and the COR must promptly open an effective means of communication and verify:

• Key points of contact (Government and contractor)

• Temporary work locations (alternate office spaces, telework, virtual offices, etc.)

• Means of communication available under the circumstances (e.g. email, webmail, telephone, FAX, courier, etc.)

• Essential Contractor work products expected to be continued, by priority

4.8.2 The Government and Contractor Project Manager must make use of the resources and tools available to continue contracted functions to the maximum extent possible under emergency circumstances. Contractors must obtain approval from the Contracting Officer prior to incurring costs over and above those allowed for under the terms of this contract. Regardless of contract type, and of work location, Contractors performing work in support of authorized tasks within the scope of their contract must charge those hours accurately in accordance with the terms of this contract.

4.9 PROGRESS REPORTS

The Project Manager must provide a weekley progress report to the Contracting Officer and COR via electronic mail. This report must include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous reporting period.

LAST UPDATED: 05/18/2026 PAGE 6/7

4.10 PROGRESS MEETINGS

The Project Manager must be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. These meetings must take place at 196 Tradd Street Charleston SC 29407

4.11 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

4.12 INTELLECTUAL PROPERTY

4.13 PROTECTION OF INFORMATION

Contractor access to information protected under the Privacy Act is required under this SOW.

Contractor employees must safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

4.14 SECTION 508 COMPLIANCE

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The COR will have 14 business days to review deliverables and make comments. The Contractor must have 14 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review.

The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.

LAST UPDATED: 05/18/2026 PAGE 7/7