Statement of Work (SOW) Target Vehicles FY25.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

Target Vehicles

For the

CIRG/CIEDS/HDSU Division

Statement of Work (SOW)

11/13/2024

1. Scope

This is a contract to provide “Target Vehicles” to the Federal Bureau of Investigation (FBI) Hazardous

Devices School (HDS).

1.1 Description of Services/Background

The FBI requires a contractor that will provide target/salvaged vehicles for practical exercises on the range to train and certify public safety bomb technicians in a real-world environment.)

(Requirement is to ensure that all aspects of training are conducted with the use of mission specific target vehicles used at HDS. HDS requires a total of 75 target vehicles for the base year and a total of 100 target vehicles for each option year.

2. Applicable Documents

None

3. Requirements

The vendor shall adhere to the delivery schedule and shall provide salvaged or discarded target vehicles, as well as pick up the vehicles after they have been used for training and demonstrations. The vendor shall provide vehicles as specified in the delivery schedule to include specific dates and amounts.

All vehicles must have the following characteristics / articles when delivered:

• Free of debris (interior and trunk)

• Free of all fluids

• Contain no battery

• Tires that roll

• Steering columns able to turn

• A key to open doors

• Minimal body damage

• Windows intact

• Operable trunk

The vendor shall deliver and remove all vehicles to/from HDS (Redstone Arsenal, AL) on the dates provided within the delivery schedule.

Deliveries

2nd Quarter (February 1-15) – 25 Vehicles (21 SUV’s or 4 Door Sedans; and 4 Minivans)

3rd Quarter (May 1-5) – 25 Vehicles (21 SUV’s or 4 Door Sedans; and 4 Minivans)

4th Quarter (August 1-15) – 25 Vehicles (21 SUV’s or 4 Door Sedans; and 4 Minivans)

4. Delivery Schedule

Base Year

2nd Quarter (February 1-15) – 25 Vehicles (21 SUV’s or 4 Door Sedans; and 4 Minivans)

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

3rd Quarter (May 1-15) – 25 Vehicles (21 SUV’s or 4 Door Sedans; and 4 Minivans)

4th Quarter (August 1-15) – 25 Vehicles (21 SUV’s or 4 Door Sedans; and 4 Minivans)

Option Years 1-4

2nd Quarter (February 1-15) – 25 Vehicles (21 SUV’s or 4 Door Sedans; and 4 Minivans)

3rd Quarter (May 1-15) – 25 Vehicles (21 SUV’s or 4 Door Sedans; and 4 Minivans)

4th Quarter (August 1-15) – 25 Vehicles (21 SUV’s or 4 Door Sedans; and 4 Minivans)

(Insert titles of qualifications and positions identified as Contractor Key Personnel. Key Personnel are those positions that are essential to successful work performance. The personnel resumes are typically evaluated as part of the source selection and cannot be substituted without permission of the Contracting

Officer. (Personnel must have the necessary certifications to complete work requirements as well as the ability to enter Redstone Arsenal US Army Installation or gain access to deliver and remove vehicles.)

5. Place of Performance

(The primary place of performance will be at the FBI on Redstone Arsenal. All deliveries will be made to

HDS, Bldg 7012 Redstone Road.)

6. Deliverables

The Contractor shall provide a quarterly status report to the Contracting Officer (CO) and the Contracting

Office Representative (COR) that describes, at a minimum, the products delivered / removed and current management and administrative problems.

7. Electronic Invoicing Requirements

The contractor shall provide one invoice each quarter after delivery / removal is fulfilled.

The Federal Bureau of Investigation (FBI) requires vendors to submit invoices and supporting documentation electronically through the Invoice Processing Platform (IPP). IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service

(Treasury) in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.

Invoice Submission

Vendors are required to create and submit electronic invoices using the IPP system. Invoices submitted by email will not be accepted. This requirement applies immediately upon contract award. For contract-specific questions, please contact the designated contracting officer for your contract.

Obtaining IPP Access

If your company has already enrolled in IPP:

You will not be required to re-register. Please contact your company's IPP account administrator so that he/she may add you as an additional user to your company’s IPP Collector account.

If your company has NOT enrolled in IPP:

Your company will be auto-enrolled for IPP using information from your SAM.gov account. Your company's Primary Electronic Business Point of Contact (POC) will be designated as an IPP administrator.

This POC will be contacted by email to register when the FBI initiates the enrollment process through IPP.

To prevent enrollment delays, please ensure your designated Electronic Business POC in SAM.gov is up to date.

Your company’s IPP administrator will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S. Department of the

Treasury guidelines, IPP cannot set up User IDs using a shared email address.

How to register for IPP:

1. Once FBI initiates the enrollment process, your company’s designated Electronic Business POC in

SAM.gov will receive two emails from IPP Customer Support (ipp.noreply@mail.eroc.twai.gov):

• The first email contains the initial administrative IPP User ID

• The second email, sent within 24 hours of receipt of the first email, contains a temporary password.

• You must log in with the temporary password within 30 days.

2. Registration is complete when the initial administrative user logs into the IPP web site with the User

ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login.

Training

Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications.

Additional Support

IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST

•Phone: (866) 973-3131 or Email: IPPCustomerSupport@fiscal.treasury.gov

•For answers to frequently asked questions, visit the Vendor FAQ page on the IPP.gov web site.

8. Government Furnished Equipment or Information

(Not Applicable)

9. Personnel Availability

The COR will determine time for delivery and removal of target vehicles. The contractor shall communicate with the COR to schedule delivery and removal dates and times.

10. Security Requirements

(Access to Redstone Arsenal Army Installation or the ability to obtain access.)

11. Government Representatives

The functions inherent to this contract shall be performed by the designated Contracting Officer. The duly assigned COR shall ensure all actions pertaining to this contract are requested via the Contracting Officer.

11.1 Contracting Officer Representative

The COR will be identified via letter of COR delegation authority for this contract. The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO shall issue such changes. The

COR for this contract is:

Contact information will be provided to the Awardee

11.2 Contracting Officer

This contract will be administered by:

TBD

12. Travel and Other Direct Costs

Travel outside of Huntsville, AL is not authorized. If required, travel must be approved by the CO and the

COR.

Other Direct Costs (ODCs) are not authorized.