Statement of Work SOW Radios.docx

STATEMENT OF WORK (SOW)

1. Contract Title. Raymand G Murphy Emergency Medicine Radio

2. Background.

The requested funds will be used to acquire radios for the REdI/ICT team, which currently borrows radios from other departments. These radios will enable the team to better coordinate patient care and allocate resources more effectively within the facility. This improvement aligns with the goal of enhancing communication and streamlining operations. Project significantly enhances facility's emergency response/preparedness by providing radios that improve communication w/local and state resources.

3. Scope:

The REdI/ICT team requires radios to facilitate effective communication during code events and patient transfers. VA hospital and New Mexico medical, radios enable seamless communication for improved patient care. By enhancing communication between resources, the implementation of radios can lead to better patient outcomes. Additionally, the REdI team's role in FEMA responses highlights their importance in emergency situations, where radios play a crucial role in coordinating efforts and ensuring effective disaster response.

4. Specific Tasks.

MOTOROLA APX NEXT (MULTI-BAND) MINIMUM REQUIREMENTS INTEROPERABLE PORTABLE RADIO UNITS - H45TGT9PW8AN General MULTI-BAND Radio Requirements Radio products must be able to meet the following criteria/minimum specifications:

Radios must be capable of operating in the following frequency ranges:

Radios must come with all additional upgrades below:

· LSV01S03446A APX NEXT DMS ESSENTIAL.

Radio products must be able to meet the following criteria/minimum specifications:

· Radio must have a programmable power LMR output level that ranges between 1-6 Watts.

· Radio must support code-plug, firmware, flashport over WI-FI or LTE capability.

· Radio must have the capability to support analog/digital, 3600/P25, conventional, Astro Digital P25 Trunking (FDMA and TDMA).

· Radios must be capable of operating in LTE bands 2/4/12/13/14 and must be (Hardware Ready) to operate in bands 5 and 17.

· Radios must be compatible with the DHS Caribbean ICE Motorola Network LMR Astro Trunking System and NPS VHF Nets in place that support the park(s) population in their day-to-day Land Mobile Radio (LMR) activities.

· The radios must be APCO P25 CAP tested and certified to operate on existing (Motorola HS202X.X UHF) Astro 25 core infrastructure systems, without deploying/connecting any additional middle-ware (hardware/software). This allows interoperable readiness and secure communications with surrounding cooperators via the DHS System or specific cooperator system(s).

· Radios will be provisioned with Advanced Encryption Standard (AES) Digital Encryption system utilizing a FIPS 140-2 Level 3 Certified Encryption Module for transmission of For Official Use Only (FOUO) and Personal Identifiable Information (PII).

· Radio must have the ability to secure data messages from applications internal and external to the portable radios using FIPS 140-2 Level 3 validated encryption (to be used when including encrypted data).

· Radios must have a Gorilla Glass 3, Mission Critical 3.6” Touchscreen: 800x480 TFT 24-bit Full Color Transflective Display, 1 mm Toughened Glass Lens Capacitive Touch Technology: Usable with Gloves Up to 4 mm Thick, Resistant to False Actuation from Fresh or Salt Water, Snow, Ice, Dirt or Grease.

· Radios must have a 1.2” Top Display: 200x112 TFT 18-bit Color Transflective Screen, 1 Line of Icons, 2 Lines of Text, 14 Characters per Line, 2 mm Toughened Glass Lens.

· Radios must meet IP68 (2 meters, 4 hours) submersion standards and the MIL-STD Delta-T, 512.X Procedure 1. Coupled with the Rugged Endoskeleton this enhances ruggedness and reduces required repairs which contributes to the lowered total cost of ownership, therefore extending the radio lifecycle.

· Radios must be listed by UL to non-incendive standards: UL 121201 and CAN/CSA C22.2 No. 213-17 as safe for use in Class I, Division 2, Groups A, B,C,D; Class II, Division 2, Groups F,G; Class III Hazardous Locations.

· Radios must be capable of internal GPS capability. Having this capability integrated into the radio limits the need for bulky external accessories that can increase total cost of ownership and inhibit communications in an emergency. (Integrated GPS Capability)

· Radios shall be equipped to program voice announcement, which alerts the user to the exact channel the radio is on with a human voice announcement without looking at the radio. This will alert the user to channel changes on the radio, whether intentional or accidental. (Voice Announcement)

· Radios must have integrated Bluetooth technology with a minimum of 128 bit AES Encryption and near-field pairing so that users can pair Bluetooth equipment without compromising security. This provides capability for the radio user(s) to use encrypted wireless solutions therefore eliminating the need for bulky wired accessories to provide wireless capability. (Integrated Bluetooth Technology)

· Radios must have a programmable duress (Emergency) Orange button which allows officers or emergency personnel to send a silent alarm when he or she is in trouble and needs assistance. The emergency must provide visual and auditory notification on the dispatch console when pushed on the radio. (Programmable Duress Button)

· Radios must come standard with ADP encryption to implement in specific geographical regions where interoperability with non-Federal agencies is necessary. (Advanced Digital Privacy (ADP) Hardware/ Software Encryption)

· Radios must have a T-Grip top design to ensure the radio does not slip out of an end users hand (gloved or un-gloved) when the radio becomes wet. (T-Grip Design)

· Radio must use battery technology in the chargers that automatically keep track of battery health and maintenance through automatic reconditioning during each charge session in order to extend the life of battery. It must also ensure it is not overcharged and indicate when a battery needs to be replaced. The Automated Charger should use a pulse technology so that batteries do not incur memory loss. (Automated Battery Conditioning/Chargers)

· Radios must have MIL-STD-810G Certification and have a superior endoskeleton to ensure that it can withstand the roughest of conditions and use cases that the user(s) will put their radios through on a day-to-day basis. The superior endoskeleton contributes to the extreme durability which extends the life of the radio, reduces required repairs and promotes improved total cost of ownership. (Endoskeleton)

· Radios must be able to utilize various audio accessories and programming cables/software from current Motorola LMR subscriber fleet. Adapter inserts must be available which would allow the APX NEXT portable radios to be charged in legacy APX 6000/7000/8000 multi-chargers currently in use. (Asset reuse)

· Radios must be future proofed by offering Motorola Smart Features and LTE capabilities. At a minimum, radios must offer the following LTE/Motorola Smart Features:

· SmartConnect - automatically switches between LMR and LTE to extend radio communication beyond the boundaries of the radio system, so users can concentrate on their mission and not worry about coverage.

· SmartLocate - Allows dispatchers to see where everyone under their care is, so they can stay focused on critical situations.

· SmartMapping - enhances situational awareness by enabling radio users to see their own location on the radio front display, find an address, drop waypoints, and view the locations other colleagues at a glance, then tap the screen to instantly communicate with them.

· SmartMessaging - is a secure and convenient way to share texts, images, videos and voice notes across an extended team.

· ViQi Virtual Partner - enables natural language database queries, rapidly giving field personnel vital information like driver’s license and license plate lookups.

· Radios must be capable of ViQi. The ViQi Voice Control helps you easily operate simple radio functions with a voice command and one push of a button (Change Zone/Change Channel/Volume Control, etc.)

· The Radios must work with current system and repeaters to allow continuity of use without interrupting workflow as employees are already trained in these radios which could result in the loss of interoperability with local agencies, the increase in risk of encryption key vulnerabilities, and the potential decrease in clear transmissions thus threatening the safety of the facility staff and patients.

4.1. Task 1 - Enterprise Management Controls.

4.1.1. Subtask 1 - Integration Management Control Planning. Provide the technical and functional activities at the required level for integration of all tasks specified within this SOW. Include productivity and management methods such as quality assurance, progress/status reporting and program reviews. Provide the centralized administrative, clerical, documentation and related functions.

Deliverables: Contract Management Plan

4.2. Task 2. Radios will be used for direct patient care on VA property and during patient transfers between VA and local hospitals. In the event of a FEMA event in New Mexico, to ensure effective communication and coordination among various entities involved.