Statement of Work (SOW) Parking Lot Reseal.pdf

LAST UPDATED: 07/17/2023 PAGE 1/9

STATEMENT OF WORK (SOW)

FOR PARKING LOT RESURFACE AND RELINE

AT

U.S. COAST GUARD STA TAWAS

600 Lighthouse Rd East Tawas, MI 48730

1.0 GENERAL

The intent of this project is to obtain services to reseal and repaint stations parking lot to help preserve it for its longevitity.

1.1 BACKGROUND

The governments objective is to have a service done to reseal and repaint stations parking lot to help preserve it for its longevitity and maintain the stations professional appearance.

1.2 SCOPE

Contractor shall provide cleaning and edging of parking lot, fill cracks with hot rubber, seal coat parking lot, and restripe parking lot. Total surface area of area to be resurfaced is approximately 13,000 square feet. Lines shall be painted for 23 parking spots, including 1 handicap accessible space, to match existing locations and dimensions. Contractor shall furnish all labor, tools, materials, transportation, equipment, and personnel performance. No additional services are authorized without permission from the contracting officer.

1.3 OBJECTIVE

Contractor shall provide the knowledge, qualifications, and working experience to perform the functions in the functions outlined in the Statement of Work.

1.4 APPLICABLE DOCUMENTS

The following documents may be helpful to the contractor performing the work described in this document:

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2.0 CONTRACTOR PERSONNEL

The contractor shall be liable for all damages to government equipment and property when such damage is due to fault or negligence of the contractor. The contractor shall be responsible for all damages or injury to persons that occur as a contractors result or negligence.The contractor shall take proper safety and health precautions to protect the work and workers, the public, and property of others.

3.1 CONTINUTITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is always maintained. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.2 KEY PERSONNEL

Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those for the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor shall not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement. Note:

The government may designate additional Contractor personnel as Key at the time of award.

3.3 PROJECT MANAGER

The contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manger shall be a single point of contact for the Contracting Officer and the COR. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractors proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate shall have full authority to act for the contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak, and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

The Project Manager shall be available to the COR via telephone between the hours of 0800 to 1600 EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 24 hours of notification.

3.4 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States or the US Coast Guard. The Project manager shall ensure Contractor employees understand and abide by US Coast Guard established rules, regulation and policies concerning safety and security.

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3.5 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee form DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer shall provide the Contractor with a written explanation to support any request to remove and employee.

8.0 INVOICING PROCEDURES

Invoices shall be submitted to Invoice Processing Platform.

8.1 Invoice Processing Platform (IPP)

For most U.S. Coast Guard awards established on or after October 1, 2021, contractors must submit proper invoices through the Invoice Processing Platform (IPP), a secure web-based, payment information system provided by the U.S. Department of the Treasury's Financial Management Service. The service is available free of charge to all Federal agencies and their suppliers.

8.2 Enrollment actions to take after you have an applicable award:

If you are already enrolled in IPP through another award or agency: If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP: The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder: 1. The first email will have the IPP Logon ID and a link to the IPP application. 2. A second email, which will be sent within 24 hours of the first email, contains a temporary password. Once your contact receives these emails, please ensure they log into IPP and complete the registration process. If you are not enrolled in IPP, you must contact the FINCEN Vendor Support Team at FIN-SMB- FSMSVendorSupport@uscg.mil. You will not be able to "sign up" for IPP. You must have a current award and be enrolled by working through your FINCEN points of contact.

8.3 IPP Training and Support

Vendor training materials, including a first-time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application. IPP Customer Support is available to assist system users: · Toll-free number: 866-973-3131 · Email address:

IPPCustomerSupport@fiscal.treasury.gov · Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm E