Statement Of Work (SOW)- NIC Transportation.pdf

Attachment I

DESCRIPTION/SCOPE OF WORK STATEMENT

National Institute of Corrections

Transportation Services

Introduction In 1974, Congress passed legislation, P.L. 93-415, establishing the National Institute of Corrections (NIC) as a small agency within the Federal Bureau of Prisons (Bureau) to provide assistance to state and local correctional agencies. NIC’s mission is as follows: NIC is a center of learning, innovation and leadership that shapes and advances effective correctional practice and public policy.”

The NIC and the Management and Specialty Training Center comprise the National Corrections Academy (NCA). The NCA is located in Aurora, Colorado, just east of Denver and at the foothills of the Rocky Mountains. NIC provides specialized training to federal, state, and local correctional professionals. The Bureau, NCA has a provision of transportation services for training participants in pre-scheduled training programs to be held by NCA.

Scope of Work The contractor will provide weekday and weekend coach bus transportation services for training participants from the hotel to NCA training center. Services will include, but are not limited to, providing and maintaining the necessary buses and/or other vehicles as appropriate; providing qualified drivers, mechanics, and all other support personnel required to maintain the vehicles; and providing reports and other information, as required by the National Institute of Corrections.

Task1: Transportation Contractor must be able to accommodate transportation to and from a hotel within 30 miles of the NCA Training Center for all of the training programs.

Contractor must take note of periods in the contract where multiple training programs will be held concurrently and must address in the response their ability to accommodate transportation for multiple training programs. (On a few occasions each year, as many as five concurrent training events are held during the same week with a total of approximately 150 participants).

Price/Cost Schedule

Item Description Estimated Unit Price Round Trip Round Quantity Trip

Base Year

Round trip transportation from a hotel, estimated at 30 miles to 11900 E. Cornell Ave., Aurora, CO 80014.

55 Passenger coach Bus

Date of Award through 12 months

25 Round Trip

Base Year

Round trip transportation from a hotel, estimated at 30 miles to 11900 E. Cornell Ave., Aurora, CO 80014.

21 Passenger Coach Bus

Date of Award through 12 months

8 Round

1st Option Year

Round trip transportation from a hotel, estimated at 30 miles to 11900 E. Cornell Ave., Aurora, CO 80014.

55 Passenger Coach Bus

13 months through 24 months

50 Round

1st Option Year

Round trip transportation from a hotel, estimated at 30 miles to 11900 E. Cornell Ave., Aurora, CO 80014.

21 Passengers Coach Bus

25 months through 36 months

15 Round

2nd Option Year

Round trip transportation from a hotel, estimated at 10 miles to 11900 E. Cornell Ave., Aurora, CO 80014.

55 Passenger Coach Bus

25 months through 36 months

75 Round

2nd Option Year

Round trip transportation from a hotel, estimated at 10 miles to 11900 E. Cornell Ave., Aurora, CO 80014.

21 Passengers Coach Bus

25 months through 36 months

18 Round

3rd

Option

Year

Round trip transportation from a hotel, estimated at 30 miles to 11900 E. Cornell Ave., Aurora, CO 80014.

55 Passenger coach Bus

37 months through 48 months

3rd

Option

Year

Round trip transportation from a hotel, estimated at 30 miles to 11900 E. Cornell Ave., Aurora, CO 80014.

21 Passengers Coach Bus

37 months through 48 months

4th

Option

Year

Round trip transportation from a hotel, estimated at 30 miles to 11900 E. Cornell Ave., Aurora, CO 80014.

55 Passenger Coach Bus

49 months through 60 months

4th

Option

Year

Round trip transportation from a hotel, estimated at 30 miles to 11900 E. Cornell Ave., Aurora, CO 80014.

21 Passengers Coach Bus

49 months through 60 months

6 mo.

Ext.

Option

Round trip transportation from a hotel, estimated at 30 miles to 11900 E. Cornell Ave., Aurora, CO 80014.

55 Passenger Coach Bus

61 months through 66 months

15 Round

6 mo.

Ext.

Option

Round trip transportation from a hotel, estimated at 30 miles to 11900 E. Cornell Ave., Aurora, CO 80014.

21 Passenger Coach Bus

61 months through 66 months

5 Round

Bus Transportation Buses will deliver and pick up training participants from the hotel within estimated 30 miles round trip of the NCA Training Center, unless otherwise directed by the Contracting Officer’s Representative (COR).

Bus Transportations hours:

A.M. Departure: busses will depart the hotel between 7:20 a.m.

and 7:40 a.m.; specific time will be provided by the COR no later than one week before program start.

P.M. Departure: buses will depart the NCA at 4:30 p.m., unless otherwise directed by the COR.

Location

National Institute of Corrections is located at the National Corrections Academy, located at 11900 East Cornell Avenue, Aurora, Colorado 80014.

Buses

Contractor will provide an adequate number of Coach Buses to transport 20 to 150 people per day, to and from the NAC during the hours specified.

Contractor will supply an appropriate number of Coach Buses to meet the demands of the particular program. Contractor will provide a minimum of one (1) bus or other appropriate vehicle equipped to accommodate disabled passengers.

Contractor will provide a coach bus to accommodate the number of participants per group. For example, a small mini coach will be provided for groups up to 21 passengers and a large coach will be provided for all groups over 21 passengers. NIC will only be charged for the appropriate size coach requested, regardless of coach availability.

Contractor will provide separate pricing for a small mini-coach bus that seats 21 passengers and a large coach bus that seats up to 55 passengers.

All Contractor buses and vehicles will be air-conditioned and heated.

In the event the bus will be late due to a bus breakdown, mechanical failure the Contractor’s driver will immediately notify COR or designee and Contractor’s dispatch office of the problem. Contractor will immediately send a back-up bus(es) to enable continued and timely transportation services.

Accessibility/Ground Transportation Round-trip ground transportation from a hotel that is within 30 miles of the NCA Training Center in Aurora, Colorado, will be provided for training participants by the contractor.

Information on how this transportation will be provided will be included in the response. It must indicate that it has sufficient vehicles to transport as many as 150 participants and NIC employees attending the training per day for those weeks when NIC holds five concurrent events.

Bus Work Schedule

Contractor will allow sufficient time for drivers to complete a pre-trip vehicle inspection prior to transporting NIC participants.

Bus Maintenance Contractor will be responsible for all maintenance, repair and safety inspections of buses/vehicles providing services under the Agreement, as required by Federal, State, and local laws, rules, regulations, ordinances and directives.

Contractor will ensure that vehicles used to provide services under the agreement are inspected each working day before service begins.

Contractor will maintain copies of the most recent vehicle inspection reports for all vehicles. The charter bus must be in compliance with Federal Motor Vehicle Safety Standards. Reports will be made available to COR on an annual basis or upon request.

Communication Devices/ Equipment Contractor will equip all vehicles and drivers with cellular phones. This will enable the COR or his/her designee to contact a driver immediately, if necessary, during hours of operation or to have drivers communicate with Contractor’s office, or each other.

Equipment Contractor will comply with all Federal, State and local laws, rules, regulations, ordinances and directives, and will maintain all required licenses and permits as related to buses, vehicles, and other equipment used to provide services under the Agreement.

Contractor will maintain accurate and complete records of compliance with the above paragraph and will make such records available to COR request.

Contractor will post a sign in the front window of the bus identifying the program number and name.

Contractor Project Manager Contractor will provide a full-time Contactor Project Manager or designee who will act as Contractor’s liaison with COR or designee and who will be responsible for the day-to-day management of the Agreement, specifically, the Contractor Project Manager will be responsible for the following:

Have full authority to act for Contractor on all matters relating to the operation of the Agreement.

Be available by telephone between 6:00 a.m. and 6:00 p.m.

Ensure that substitute drivers and additional buses are provided, as needed, within the time specified after notification from COR.

A weekly confirmation email will be sent by the Contractor’s Project Manager to the COR or designee confirming the next week’s pickup schedule.

Contractor understands the potential for last minute cancelations or delays due to inclement weather, government shutdown or program cancelations or change of location. COR will contact Contractor’s Project Manager at the earliest known time.

Bus Drivers Contractor will have an adequate number of substitute drivers available to respond as needed, within one (1) hour of notification by COR or designee. All assigned drivers and substitutes must have the following qualifications

a. Be fully qualified under the laws of the State of Colorado Class C licensed driver.

b. Have a valid commercial driver’s license with passenger carrier endorsement and meet the requirements for driving a charter bus.

c. Be at least 21 years old.

d. Have received, at the very least, the minimum training required by Colorado and submit evidence of such training to COR prior to providing services under the Agreement.

e. Will maintain all required licenses and permits required by Federal, State, and local laws.

f. Be able to understand and speak English.

g. Not have any prior moving violations in the last two years.

h. Must adhere to a drug test

i. Must not consume alcohol while working for the contract.

Responsibilities-Contractor Contractor will maintain current required business licenses, including a valid Transportation Charter Party Permit issued by Colorado Department of Motor Vehicles.

Contractor will maintain copies of bus drivers’ DMV printouts, updated annually, for all Contractor drivers providing services under the Agreement. Reports will be available to COR request.

Bureau reserves the option of performing a DMV check on Contractor bus drivers at any time.

Contractor will verbally notify Bureau immediately regarding any incident or injury to persons in the bus, including bus accidents. A written Incident Report will be submitted to COR within one (1) business day following verbal notification.

Complaints or concerns regarding training participants will be reported to COR within one (1) Business Day followed by written notice.

Contractor will make all licenses and permits available to Bureau upon COR request.

Contractors Personnel Work Performance:

Contractor’s personnel, including Contractor Project Manager, bus drivers, substitute drivers, mechanics and other support staff providing services under the Agreement will be required to:

Wear identification badges that must include at the very least, employee’s name and company name.

Maintain good personal hygiene and clean uniform appearance.

Be courteous to the public and personnel at all times and behave in a professional manner.

Provide assistance to passenger(s) requiring aid in boarding and disembarking the bus.

Driver will perform a periodic walk-through of empty bus to check for and collect any articles left behind by training participants. Driver will submit any items found to the COR or designee.

Driver will ensure that the bus is kept neat and clean throughout the day. If the bus has restroom facilities, must perform periodic checks to make sure area is free from trash, and facilities are operating properly. Contractor’s driver will be responsible for the disposal of all trash found on the buses.

Insurance Requirements The contractor is required to submit and maintain a certificate of insurance with $5,000,000 minimum liability coverage is required. The certificate of insurance will be included in the contractor’s proposal, pursuant to Acquisition Regulation (FAR) clause 52.228-10, Vehicular and General Public Liability Insurance.

Contract Type and Performance Period This is a firm-fixed price (FFP) with Economic Price Adjustment (EAP) Indefinite-Delivery Requirement type contract. The quantities identified for each period are estimates and may vary, depending on circumstances of training schedules. The contractor will be paid only for the actual number of round-trip transportations. The Bureau reserves the unilateral right to exercise any and/or all options.

The solicitation indicates that, solely for the purpose of the EPA, fuel represents about 15% of CLIN price. The initial reference point is U.S. Energy Information Administration (EIA) for Rocky Mountain PADD 4 Diesel retail prices, on the date of contract award, EPA applies only if fuel prices change is Less or over 10% and Government will allow EPA to be employed only at the time of annual task orders.

The period of performance:

Base Year: Date of Award through 12 months First Option Year: 13 months through 24 months Second Option Year: 25 months through 36 months Third Option Year: 37 months through 48 months Fourth Option Year: 49 months through 60 months Six-month Ext. Option: 61 months through 66 months