Statement of Work (SOW) for LSV.docx

PR #: TBD

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR

United States Coast Guard Forces Micronesia Sector Guam Procurement of one (04) Low Speed Vehicle for Operations Support

1.0 GENERAL

1.1 BACKGROUND

Sector, GU (SAH) requires 4 Low Speed vehicles (LSV) for personnel and equipment transport that are street legal. Sector personnel conduct daily maintenance and operations all over base and that require Pier and base access when government vehicles aren’t available. Individual Sector members conduct daily trips to do this. Most trips are done with a utility vehicle to the pier gate then by foot in heat stress conditions with a Wet Bulb Globe Temperature Index (WGBTI) of greater than 85-90oF. As such, without adequate transportation, Sector personnel are subject to greater risk of heat-related illness and injury. Without an adequate GV or LSV, Sector cannot transport mission-critical supplies. Overall, Sector is currently without the means required to complete daily tasks and operations, leading to a loss of efficiency in labor hours and increasing risk in personnel injury.

1.2 SCOPE

This Statement of Work (SOW) states the requirement to procure one (04) LSV’s that meets the specifications of the Electric Truck Golf Car 4 Seater LSV Low Speed Vehicle 60v Coco Truck Golf Cart With AC & Heat - Coco Truck. The specifications for these vehicles match the standards required for daily operational use at Sector in accordance with (IAW) United States Coast Guard (USCG) standards and instruction. This includes utilizing funds for purchase of the vehicle, warranty and maintenance costs, shipping to operational site, and safety/usage training for personnel. Vehicle specific information is attached in supporting documentation.

1.3 OBJECTIVE

The objective of this SOW is to procure 4 LSV’s that meets the specified requirements for operational use by Sector and the USCG as outlined in 1.2 Scope for the SOW. The LSV’s shall be reliable, safe for use by Sector personnel, and able to conduct all missions as outlined above.

1.4 APPLICABLE DOCUMENTS

Quote attached.

1.4.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

COMDINST 11240.9D

COMDINST 8000.2G

1.4.2 Reference Documents

The following documents may be helpful to the Contractor in performing the work described in this document:

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE. Purchasing

Unit requires the purchase of four (04) Electric Truck Golf Car 4 Seater LSV Low Speed Vehicle 60v Coco Truck Golf Cart With AC & Heat - Coco Truck

2.1.1 Identify and select authorized dealer and distributor.

2.1.2 Procure LSV’s as specified by previously stated requirements, identifying any discrepancies present at purchase.

2.1.3 Verify total cost, applicable taxes, fees, warranties. Completing all necessary purchase documentation

2.2 TASK TWO. Shipping/Delivery.

2.2.1 Coordinate with distributor to arrange shipping logistics. Shipping and packaging method for LSV’s must be sufficient to prevent damage during shipping, handling, and storage.

2.2.2 Preservation protection must be sufficient to prevent corrosion, moisture deterioration, and decay during warehouse storage for a period no less than one (01) year.

2.3 TASK THREE. Shipping Address/Receiving/Inspection and Acceptance Item must be shipped to the following address:

USCG Base Guam Victor Wharf bldg. 3 Santa rita, Guam 96915

2.3.1 The Contractor must alert/notify the USCG purchasing official of shipping details prior to shipment to the USCG.

2.3.2 The Contractor must establish an inspection process per OEM procedures to validify integrity of LSV’s upon arrival.

2.3.3 Inspection and acceptance will be performed by Base Honolulu Comptroller.

2.3.4 Sector personnel will record all pertinent information, receipt the purchase as per USCG instruction, and inform all parties involved.

3.0 CONTRACTOR PERSONNEL

The Contractor must be a certified dealer or distributor for the Electric Truck Golf Car 4 Seater LSV Low Speed Vehicle 60v Coco Truck Golf Cart With AC & Heat - Coco Truck

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

4.0 OTHER APPLICABLE CONDITIONS

No other applicable conditions for this SOW.

4.1 PERIOD OF PERFORMANCE

The period of performance for this contract intiates upon award of deliverables. Upon award, the Contractor must provide a delivery schedule to the USCG Contracting Officer (KO) and COR. Upon knowledge of any delivery delays the Contractor must inform the KO and COR immediately.

4.2 PLACE OF PERFORMANCE

The primary place of performance will be a combination of the Contractor’s facilities and the United States Coast Guard at USCG Base Guam, Guam.

4.3 POST AWARD CONFERENCE

No Post Award Conference will be held. However, this does not mean the Contractor will not notify the purchasing unit of award and shipping information. SAH, KO, COR, and applicable USCG units shall be notified of all dates, information, and discrepancies during award and shipping process.

4.4 PROGRESS REPORTS

The Project Manager must provide an initial progress report to the KO and COR via electronic mail. This report must include a summary of all Contractor work performed, including a breakdown of all direct costs by line item, schedule status, shipping information, and any other related expenses and dates.

4.5 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

4.6 INTELLECTUAL PROPERTY

This SOW pertains to the acquisition of 4 Electric Truck Golf Car 4 Seater LSV Low Speed Vehicle 60v Coco Truck Golf Cart With AC & Heat - Coco Truck, and includes specific provisions regarding intellectual property (IP) rights and obligations. The purchaser acknowledges that all proprietary technologies, designs, and trademarks related to the LSV manufacturer are the exclusive property of the manufacturer and its affiliates.

The SOW ensures that any intellectual property associated with the LSV’s, including but not limited to patents, trademarks, trade secrets, and proprietary designs, remains the sole and exclusive property of the manufacturer. The purchaser agrees not to reverse engineer, reproduce, or otherwise use any proprietary IP related to the LSV’s outside the scope of this purchase and its intended use.

The purchaser is granted a non-exclusive, non-transferable license to use the LSV’s and any associated IP solely for its intended purpose and within the parameters defined by the manufacturer. Any modifications, enhancements, or adaptations made to the LSV’s by the purchaser will not alter the manufacturer’s ownership of its original IP and shall not infringe upon their rights.

In the event of any dispute arising from IP issues related to this purchase, the parties agree to resolve such matters in accordance with the manufacturer’s standard dispute resolution procedures. This provision safeguards the manufacturer’s IP rights and ensures compliance with legal and contractual obligations concerning intellectual property.

4.7 PROTECTION OF INFORMATION

Contractor will not have access to Privacy Act information and/or proprietary information.

4.8 SECTION 508 COMPLIANCE

Section 508 does not apply to the deliverables in this SOW.

4.9 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

4.10 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract.

4.11 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

4.12 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

4.13 The COR will have 30 business days to review deliverables and make comments. The Contractor must have 30 business days to make corrections and redeliver.

4.14 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.

5.0 DELIVERABLES

The Contractor must consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this SOW.

DISTRIBUTION

COR, KO

COR, KO

LAST UPDATED: 09/04/2024 PAGE 8/17