Statement of Work (SOW)- Electric and Data Cabling.docx

INTERNAL REVENUE SERVICE (IRS)

STATEMENT OF WORK (SOW)

IRS- GREENSBORO

ELECTRICAL & DATA CABLING INSTALLATION

MAY 14, 2026

1 Scope This is a non-personal services contract to provide electrical power distribution and data cabling installation services for the Internal Revenue Service (IRS) Greensboro location at 4905 Koger Boulevard, Greensboro NC 27407. The Contractor shall furnish all labor, supervision, materials, tools, equipment, testing devices, transportation, and documentation necessary to complete the installation of overhead power distribution for approximately forty (40) workstation locations and Ethernet cabling for designated workstation areas.

The work includes installing ten (10) ceiling-mounted power poles; providing and installing new branch circuits to support each power pole; disconnecting, reconfiguring, and integrating approximately twenty-five (25) existing furniture power whips; performing panel modifications, circuit organization, additions, and phase balancing; terminating circuits at each power pole; labeling and testing installed circuits; and verifying proper operation at each workstation location.

The Contractor shall also install, terminate, label, and test designated Ethernet cabling, outlets, faceplates, RJ45 jacks, patch cables, patch panels, network racks, and horizontal wire managers. All work shall comply with applicable electrical codes, facility requirements, manufacturer instructions, and Government-approved installation locations.

1.1 Description of Services/Introduction

The Contractor shall provide electrical and data cabling installation services to support IRS Greensboro workstation areas. The Contractor shall install overhead electrical power distribution, ceiling-mounted power poles, branch circuits, and related components necessary to provide power to designated workstation locations. The Contractor shall also disconnect, reconfigure, and integrate existing furniture power whips with the new power distribution system.

The Contractor shall install, terminate, label, and test designated Ethernet cabling and associated data components, including faceplates, RJ45 jacks, patch cables, patch panels, network racks, and horizontal wire managers. The completed installation shall provide tested, labeled, and operational electrical and data connectivity at the Government-designated workstation locations.

1.2 Background

The IRS Greensboro location requires additional electrical power distribution and data connectivity to support designated workstation areas. Existing workstation furniture includes power whips that must be disconnected, reconfigured, and integrated with new overhead power distribution. The project will add ceiling-mounted power poles, branch circuits, and related electrical components to provide power to approximately forty (40) workstation locations.

The requirement also includes Ethernet cabling installation for designated workstation locations, including Rooms 3-026 and 3-305D. The completed work will improve workstation readiness by providing tested, labeled, and operational electrical and data connections in support of IRS mission operations.

2 Applicable Documents

- IRS Greensboro, NC- 1st Floor Electrical Floor Plan

- IRS Greensboro, NC- 3rd Floor Data Cable Floor Plan 3 Requirements The Contractor shall furnish all labor, supervision, materials, tools, equipment, and testing necessary to complete the electrical power distribution and data cabling installation described below. Requirements shall be performed using clear, priceable tasks consistent with the IRS SOW template guidance.

3.1 Electrical Power Distribution Installation

The Contractor shall:

a. Install overhead power distribution to serve approximately forty (40) workstation locations.

b. Install ten (10) ceiling-mounted power poles to serve designated workstation areas.

c. Provide and install new branch circuits to support each ceiling-mounted power pole location.

d. Disconnect and reconfigure approximately twenty-five (25) existing furniture power whips.

e. Terminate circuits at each ceiling-mounted power pole and integrate the circuits with the workstation power system.

f. Perform panel modifications, including circuit organization, circuit additions, and phase balancing.

g. Identify and label all installed and modified circuits.

h. Test all installed and modified circuits.

i. Verify proper electrical operation at each workstation location.

j. Correct deficiencies identified during testing or Government inspection.

3.2 Data Cabling Installation

The Contractor shall install Ethernet cabling for the following locations:

1-101

3-026 Twenty-Five (25) Four (4)

The Contractor shall provide and install:

a. Shielded Category 6e Ethernet cabling for each data drop.

b. One (1) faceplate per data drop.

c. One (1) Category 6+ RJ45 female jack per data drop.

d. Two (2) Category 6 patch cables, five (5) feet in length, per data drop.

e. Four-post network racks, quantities to be identified by the Government before installation.

f. Forty-eight-port Category 6e patch panels.

g. Horizontal wire managers.

h. Termination of each data drop at the local workspace and designated patch panel.

i. Labeling of all data cables, faceplates, jacks, and patch panel ports.

j. Certified cable testing for each installed data cable.

k. Certified test printouts for each installed data cable.

3.3 Testing, Labeling, and Verification

The Contractor shall test, label, and verify all installed electrical circuits and data cabling before requesting final acceptance. The Contractor shall provide test results and correct failed or deficient installations at no additional cost to the Government.

3.4 Cleanup and Restoration

The Contractor shall remove debris, packaging, unused materials, and equipment from the work areas. The Contractor shall restore disturbed ceiling tiles, walls, furniture components, access panels, and work areas affected by Contractor performance.

4 Key Personnel The Contractor will be identified after completion of the competitive acquisition process and contract award. The Contractor shall be responsible for furnishing qualified personnel, supervision, materials, equipment, tools, testing, documentation, and all other resources necessary to perform the work required under the contract. The Contractor shall manage its employees and subcontractors, if applicable, and shall remain solely responsible for contract performance, quality control, safety, and compliance with contract requirements.

Contractor/Vendor: To Be Determined Point of Contact: To Be Determined Email: To Be Determined Phone: To Be Determined 5 Place of Performance The primary place of performance will be IRS-Greensboro, 4905 Koger Boulevard, Greensboro, NC 27407.

6 Deliverables The Contractor shall provide the deliverables identified below. Deliverables shall be submitted to the Contracting Officer’s Representative or Technical Point of Contact for review and acceptance, unless otherwise directed by the Contracting Officer.

7 Electronic Invoicing Requirements The Internal Revenue Service (IRS) requires vendors to submit invoices and supporting documentation electronically through the Invoice Processing Platform (IPP). IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating Government agency. To learn more about IPP, please visit IPP.gov.

Invoice Submission Vendors are required to create and submit electronic invoices using the IPP system. Invoices submitted by email will not be accepted. This requirement applies immediately upon contract award. For contract-specific questions, please contact the designated contracting officer for your contract.

Obtaining IPP Access If your company has already enrolled in IPP:

You will not be required to re-register. Please contact your company's IPP account administrator so that he/she may add you as an additional user to your company’s IPP Collector account.

If your company has NOT enrolled in IPP:

Your company will be auto-enrolled for IPP using information from your SAM.gov account. Your company's Primary Electronic Business Point of Contact (POC) will be designated as an IPP administrator. This POC will be contacted by email to register when the IRS initiates the enrollment process through IPP. To prevent enrollment delays, please ensure your designated Electronic Business POC in SAM.gov is up to date.

Your company’s IPP administrator will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S. Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.

How to register for IPP:

1. Once IRS initiates the enrollment process, your company’s designated Electronic Business POC in SAM.gov will receive two emails from IPP Customer Support (ipp.noreply@mail.eroc.twai.gov):

· The first email contains the initial administrative IPP User ID

· The second email, sent within 24 hours of receipt of the first email, contains a temporary password

· You must log in with the temporary password within 30 days

2. Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login.

Training Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications.

Additional Support IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST •Phone: (866) 973-3131 or Email: IPPCustomerSupport@fiscal.treasury.gov •For answers to frequently asked questions, visit the Vendor FAQ page on the IPP.gov web site.

8 Government Furnished Equipment or Information The Government will provide information and access necessary for the Contractor to perform the work. Government-furnished information may include available floor plans, workstation layouts, designated power pole locations, designated data drop locations, electrical panel locations, telecommunications room or network closet locations, and applicable facility access procedures.

The Government will provide access to work areas, electrical rooms, telecommunications rooms, network closets, ceiling spaces, and other areas necessary for performance, subject to IRS security and facility requirements. The Government will also coordinate access to existing workstation furniture and identify the furniture power whips requiring reconfiguration.

The Government will not furnish Contractor tools, equipment, lifts, ladders, personal protective equipment, electrical materials, data cabling materials, testing devices, network racks, patch panels, faceplates, jacks, patch cables, or other installation materials unless expressly stated in the contract. The Contractor shall furnish all materials, equipment, and resources necessary to complete the required installation, testing, labeling, cleanup, and documentation.

9 Personnel Availability The Contractor’s normal workday will typically be within the hours of 6:00 a.m. and 6:00 p.m. Core work hours are 9:00 a.m. through 3:00 p.m. Flexibility within the normal workday shall be coordinated with the COR.

10 Security Requirements The Contractor shall comply with all IRS facility security, access, identification, and escort requirements while performing work under this contract. Contractor personnel shall be escorted by authorized Government personnel at all times while on site.

The Contractor shall provide the names of all personnel requiring site access before performance begins. Contractor personnel shall display required identification while on site and shall access only those areas necessary to perform the contract work.

The Contractor shall not access, connect to, modify, photograph, copy, remove, or disclose Government systems, equipment, records, or information unless expressly authorized by the Government. The Contractor shall immediately report lost identification, security incidents, unauthorized access, damage to Government property, or observed security concerns to the Government escort, Technical Point of Contact / Contracting Officer’s Representative, or Contracting Officer.

The Contractor shall ensure all employees and subcontractors comply with these security requirements.

11 Government Representatives The functions inherent to this contract shall be performed by the designated Contracting Officer. The duly assigned COR shall ensure all actions pertaining to this contract are requested via the Contracting Officer.

11.1 Contracting Officer Representative

The COR will be identified via letter of COR delegation authority for this contract. The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO shall issue such changes. The COR for this contract is (insert name of COR, if assigned). He can be reached at (insert phone number and email of COR).

11.2 Contracting Officer

This contract will be administered by:

(Insert name and contact information for the Contracting Officer, if known) 12 Travel and Other Direct Costs Travel is not authorized under this contract. The Contractor shall include all costs for travel, transportation, parking, shipping, delivery, tools, equipment, and incidental expenses in the proposed firm-fixed price.

Other Direct Costs are not authorized. The Government will not separately reimburse the Contractor for materials, supplies, equipment, administrative costs, or incidental expenses unless expressly authorized by written contract modification issued by the Contracting Officer.

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