Statement of Work (SOW).pdf

COMBINED SYNOPSIS/SOLICITATION 70Z03824QE0000086

STATEMENT OF WORK (SOW)

1.0 BACKGROUND

The U.S. Coast Guard (USCG or simply CG) operates Mobile Dehumidification Unit (MDU) Carts at our CG Air Stations

(CGAS) for aircraft dehumidification. CGAS employees perform maintenance and periodic inspections to include daily, weekly, monthly, semi-annual, and annual inspections.

Three (3) 300 Cubic Feet per Minute (CFM) MDU carts and two (2) 750 CFM MDU carts have been returned from two different CGAS locations as excess stock. In order to re-issue any MDU cart to another CGAS location, the MDU carts need an evaluation to ensure each is in good working order. At first look, parts were robbed from at least one MDU 300 cart to fix another cart at the previous CGAS before the MDU carts returned to the Aviation Logistics Center (ALC).

In accordance with (IAW) the Aviation Ground Support Equipment (AGSE) Process Guide (PG) 150, the ALC, Engineering Services Division (ESD), AGSE section and the Policy & Logistics Branch (PLB), have the responsibility to maintain the fleet of MDU(s) for continued service and have repair responsibilities for costs over $5k per unit to meet equipment life expectancies.

The purpose of this order to for the Contractor to perform an evaluation on each unit and to quote any repairs and/or replacement parts to return each of the MDU(s) to a fully operational condition.

1.1 Scope

Evaluate three (3) MDU-300CFM carts and two (2) MDU-750CFM carts through troubleshooting for projected repairs to return each of the MDU carts to fully operational status to meet Original Equipment Manufacturer (OEM) operating requirements. All repairs must be completed to OEM specifications and use OEM or equivalent parts.

The scope shall require the OEM to visit the ALC facility to troubleshoot and evaluate (T&E) the MDU carts, to propose an effective repair action to return the MDU(s) to full operational condition. The scope may further include the repair action(s) at the decision of the Contracting Officer (KO). Only through a contract modification granting approval by the

KO, can the OEM commence repair work on the accepted T&E discrepancies to return the MDU(s) to a fully serviceable condition.

The OEM shall furnish all inspection materials, facilities, parts, equipment, tools, and services necessary to fulfill the requirements of this Purchase Order (PO). The completion of MDU repairs are desired to be performed at ALC’s facility.

The Government may approve the OEM’s repair facility, normally used by the OEM, to perform the repairs that ALC cannot support due to facilities or other restrictive issues, but the OEM shall retain complete responsibility for all said approved repair work.

1.2 Objective

CG ALC ESD is supplementing CGAS organic maintenance inspections and repair capabilities with OEM support to return the MDU(s) to a full operational and serviceable condition to ensure the continued use of the end item’s life expectancy is obtained.

2.0 APPLICABLE DOCUMENTS

2.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract SOW:

• Federal, state, and local laws applicable to electrical, heating, ventilation, and air conditioning (HVAC) and moisture control inspections and repairs.

• Operation and Maintenance Manual; Model: MDU-300; Mobile Dehydration Unit; 300 Standard Cubic Feet

Per Minute; Provided by LOGIS-TECH, inc. (Serial Number specific).

• Operation and Maintenance Manual; Model: MDU-750-PC; Mobile Dehydration Unit; 750 Standard Cubic

Feet Per Minute, Pre-Cooled; Provided by LOGIS-TECH, inc. (Serial Number specific).

3.0 SPECIFIC TASKS

3.1 TASK ONE. Troubleshooting and Evaluation (T&E).

3.1.1 The OEM shall be responsible for the scheduling and coordination of the evaluation visit with ALC point(s) of contact (POC); Section 7.0 of this SOW.

3.1.2 The OEM shall perform the T&E of all five (5) MDU(s) at their present location, ALC’s facilities, with assigned ALC personnel. The T&E shall be conducted in accordance with (IAW) an approved OEM systems checklist and the applicable OEM specifications manual for functional discrepancies related to

OEM specified operational parameters.

3.1.3 ALC physical address: 1664 Weeksville Road Elizabeth City, NC 27909

3.1.4 At a minimum, the OEM shall evaluate all five (5) MDU(s) for repair actions to return each MDU to a full operational capability and ensure the continued use of end item, to acquire further life expectancy.

3.2 TASK TWO. Proposed Repair Action(s).

3.2.1 The proposed repair action (within the scope of the SOW repairs), shall be identified and documented IAW the below and shall be presented to the KO for review and authorization prior to any repair work commencing.

3.2.2 The proposed repair action submitted for review by the KO shall include the following at a minimum:

- Detailed description of discrepancy:

- Limits of damage (if applicable);

- Labor hours and cost;

- Materials and parts cost;

- Total dollar amount for each discrepancy.

3.2.3 The KO will be responsible for reviewing the proposed repair action and will either accept, negotiate, or decline the OEM’s proposal for repairs for anyone, or all five (5) MDU(s).

3.3 TASK THREE. Approved Repair Action(s).

3.3.1. If the OEM is authorized a return visit to execute repair actions, a contract modification to the original contract order will be issued granting approval by the KO to proceed with all or only specific approved discrepancy repairs.

3.3.2 The OEM shall be responsible for the scheduling and coordination of the repair action visit with ALC

POC(s); Section 7.0 of this SOW.

3.3.3 The KO will authorize the OEM to proceed with all or only specific approved discrepancy repairs via a funded written modification to the original contract order. Only through a contract modification granting approval by the KO, the OEM can commence repair work on the accepted above and beyond discrepancies to return the MDU(s) to a fully serviceable condition.

3.3.4 The OEM shall perform and complete only the approved repair action(s) of one (1), two (2), three (3), four

(4), or all five (5) MDU(s).

3.3.5 Any work performed by the OEM without a signed, funded modification to the original contract order will not be reimbursed by the CG. Once the modification is received by the OEM, the funded repairs shall be performed IAW OEM specifications and standards.

3.3.6 The OEM shall comply with all federal, state, and local laws applicable to applied repairs.

3.4 TASK FOUR. Operation and Functional Testing.

3.4.1 The OEM shall conduct an extensive operational test of each MDU(s) post repairs, and for approved repairs, to identify and correct any remaining, or new deficiencies.

3.4.2 The OEM shall confirm each MDU(s) is operational and configured IAW OEM specifications, standards, and parameters using the OEM manuals. The OEM shall utilize an OEM approved systems checklist and the applicable OEM specifications manual for additional functional discrepancies related to OEM specified operational parameters.

3.4.3 Any new discrepancies revealed by the OEM during the testing process, shall also be identified as with-in scope of this SOW, relayed to the KO, and corrected prior to completion of work.

3.5 TASK FIVE. Test or Inspection Reporting.

3.5.1 The OEM shall provide formal documentation of their inspections, testing procedures, and repair actions for each MDU, to ensure quality assurance. The minimum standards of all stated reference material herein shall be met and acknowledged by the OEM.

3.5.2 The OEM shall provide any and all inspection compliance paperwork IAW Federal, State, and Local

Regulations.

3.6 TASK SIX. Above and Beyond Discrepancies.

3.6.1 There should not be any additional Above and Beyond (A&B) discrepancies found (outside the scope of this

SOW), as the entirety of each MDU cart is with-in the scope of this SOW.

4.0 GOVERNMENT ACCEPTANCE.

4.1 Prior to the OEM’s final departure from the ALC facility, the OEM shall contact ALC POC(s) to provide documentation, reporting, and test reports, as means of proof, that each MDU’s approved repair action(s) is/are completed.

4.2 Representatives of ALC’s Quality Assurance (QA) personnel will perform a Government acceptance inspection to ensure the required repairs have been performed IAW required specifications.

4.3 Each MDU will be visually inspected by QA to confirm all funded actions have been completed by the OEM, for each MDU serial number (SN).

4.4 If an MDU is determined unacceptable by QA IAW the requirements of this SOW and/or Government specifications, the KO and OEM will be notified immediately for action(s) to correct.

4.5 Once a SN is accepted as complete, QA shall report their findings, issues, or satisfaction of the MDU repairs, function, and performance to the KO.

4.6 Once the Government has determined all MDU(s), via in-person and through the provided documentation, the QA will provide the OEM confirmation that all the required approved repairs have been accomplished and approve final departure.

4.7 The Contractor shall only invoice for the approved completed actions in the original contract and any subsequent contract modifications. The Contractor shall only be reimbursed once a satisfactory acceptance is reported from

ALC representatives to the KO.

5.0 PLACE OF PERFORMANCE.

The primary place of performance will be ALC’s facilities as the only accepted facility by the KO to perform the evaluations. The OEM’s facilities may be chosen as the place of performance for a repair action(s), on one or all MDU(s), if deemed required by the KO, and in the best interest of the Government. The OEM shall bear sole responsibility for any and all work performed in performance of this contract SOW.

6.0 DELIVERABLES.

The Contractor shall consider the items below as deliverables that must be completed. Items in BOLD are deliverables that must be reviewed and approved by the KO prior to proceeding to the next deliverable in this SOW.

ITEM SOW DELIVERABLE REQUIREMENT SUBMIT TO

1 3.1 Troubleshooting and Evaluation (T&E) CONTRACTOR

2 3.2 Proposed Repair Action(s) CONTRACTOR KO

3 3.3 Approved Repair Action(s) CONTRACTOR

4 3.4 Operation And Functional Testing CONTRACTOR

5 3.5 Test or Inspection Reporting CONTRACTOR KO

6 4.0 Government Acceptance ALC QA KO