Statement of Work (SOW).pdf

LRS Hydraulic Dock Installation

STATEMENT OF WORK

FOR

Bldg. 527- Inbound Cargo

31 July 2024

SECTION 1.0 - GENERAL REQUIREMENTS

1. GENERAL REQUIREMENTS. The Contractor shall provide all supervision, labor, materials, and equipment to purchase and install 2 Hydraulic Dock Levelers, equipped with 2 loading dock safety locks, and 2 dock shelters to support this requirement.

1.1. Description of Work. The Contractor will purchase and install two hydraulic dock levelers, two loading dock safety locks, and two dock shelters at Building 527, Inbound Cargo. All necessary supervision, labor, materials, and equipment will be provided by the Contractor. Compliance with security regulations, obtaining base access passes, and adherence to environmental requirements are required. The contractor shall remove and dispose of existing docks from the facility.

1.1.1. Workorders. The Contractor shall not exceed the quantity of work detailed in the work order without receiving prior authorization from the Contracting Officer. Work accomplished more than that specified in the work order without prior approval shall be at the contractor’s expense.

1.2. GOVERNMENT-FURNISHED UTILITIES. Use of electrical outlets in building 527 for power tools to aid installation of units authorized.

1.3. GOVERNMENT-FURNISHED EQUIPMENT AND MATERIALS. No equipment or materials will be furnished by the Government.

1.4. CONTRACTOR SECURITY REQUIREMENT.

1.4.1. Security Compliance. The contractor is required to comply with all Minot AFB security regulations and directives.

1.4.2. Base Access/Passes. The Contractor shall be responsible for obtaining all necessary passes or other items required for access to the areas in which work will be performed. The Contractor shall request contractor passes through the Contracting Officer by providing the name, social security number, date of birth, work phone, and home phone of employees requiring passes on the contractor’s company letterhead. Pass requests will be forwarded by the Contracting Officer to the 5th Security Forces Squadron Visitor’s Control Center who will conduct the required criminal history background check for each employee. Personnel identified with a felony conviction within the past 10 years, any sex crimes and or homicide will be denied base access. Upon completion or termination of the contract or an individual’s release from employment, the contractor shall retrieve the identification issued above and surrender it to the 5th Security Forces Squadron Pass and ID Section located in the Visitor Control Center.

1.4.2.1. Some facilities/areas on base are considered sensitive or controlled areas. These facilities/areas will be identified at the time of scheduled work. All scheduling of work in these areas shall be coordinated with the Facility Manager. If escorted entry is required, contractor employees shall contact the Facility Manager or his alternate at the Entry Control Point and will be issued a Visitor’s Badge. Contractor employees shall be under direct surveillance at all times of a person displaying a Controlled Area Badge. The Visitor’s Badge will be returned to the Entry Controller each time the employee completes his duties and leaves the area.

1.4.2.2. REAL I.D. ACT Individuals, who do not possess a driver’s license or identification card compliant with the REAL ID Act and do not possess an acceptable alternate identification credential, must be denied access.

One form of the following documents will be accepted as proof of identity. (T-0) The document must be a picture ID and all documents must be unexpired and valid. The goal is to minimize, within acceptable risk, the potential of improper screening and access credential issuance. NOTE: The information in section 3.7.6.1. – 3.7.6.15. is from Handbook for Employers, Instructions for Completing Form I-9 (Employment Eligibility Verification Form), U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services and REAL ID Act of 2005 Implementation:

An Interagency Security Committee Guide

- US Passport

- Permanent Resident Card/Alien Registration Receipt Card (Form I-551)

- Foreign passport with a temporary (I-551) stamp or temporary (I-551) printed notation on a machine-readable immigrant visa.

- Employment authorization document that contains a photograph (Form I-766)

- Driver’s License that is current and meets REAL ID Act it contains a photograph and biographic information such as name, date of birth, gender, height, weight, eye color, and address.

- Identification card issued by Federal, State, or local government agencies, provided it contains a photograph and biographic information such as name, date of birth, gender, height, eye color, and address.

- U.S. Coast Guard Merchant Mariner Cards/Credentials

- PIV or Federally Issued PIV-1 Cards (Personal Identification Verification) issued by the Federal Government

- PIV-I cards (Personal identification verification-Interoperable Issued by Non-Federal Government entities)

- DHS “Trusted Traveler Cards” (Global entry, NEXUS, SENTRI, FAST)

- Merchant Mariner card issued by DHS/ United States Coast Guard (USCG)

- Border Crossing Card (Form DSP-150)

- U.S. Certificate of Naturalization or Certificate of Citizenship (Form N-550) and U.S. Permanent Resident Card

(Form I-551)

- U.S. Refugee travel document or other travel document or evidence of immigration status issued by DHS containing a photograph.

- Foreign Government Issued Passport

1.4.3. Work in Controlled/Secure Areas. Prior to beginning any work in a controlled secure area, the Contractor shall be required to submit a list of employees that includes actual employee identification credentials (i.e. driver’s license information (driver’s license number State of Issue, and name listed on the license exactly as displayed on the license) for an EAL letter to be developed to gain access into secure areas. The contractor or the designated representative shall be responsible for pre-announcing workers into controlled/secure areas. Preannouncement is handled through the controlled area monitor of the owning/using unit. Each person must present their submitted identification matching the EAL.

1.4.4. Military Exercises. Occasionally, Government forces will conduct various disaster or contingency exercises.

Should the contractor be in an area subject to control, he shall immediately comply with the directions of Security Forces personnel. This may include cessation of work and immediate departure from the area. The contractor or his representative shall immediately inform the Contracting Officer and await a clearance to return to the area under work.

The contractor may shift workers to other work sites with concurrence of the Contracting Officer. Disruption of work schedules shall be at no cost to the Government. These military exercises occur 5-10 times per year.

1.5. DAYS OF OPERATION.

1.5.1. Normal Hours and Place of Performance. The contractors will work five days per week, Monday through Friday, 0730-1630 at 527 Bomber Blvd, Minot AFB, ND 58704.

1.5.1.2. Recognized Holidays. The Contractor is not required to work on Federal Holidays except for emergencies. The Federal holidays are: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas.

1.5.1.3. Period of Performance. The contractor will have 30 calendar days as a Period of Performance once a Notice to Proceed (NTP) is established to complete the work. Pre-coordination between the Contracting Officer and the Site POC will be required after contract award, to establish the NTP date to de-conflict any known mission events or compete any other required site preparations.

1.6. EQUIPMENT AND PROPERTY DAMAGE. The Contractor shall exercise due care to avoid damaging trees, shrubs, plants, grounds, utilities, buildings, or other structures, and Government or privately-owned vehicles and equipment. The Contractor shall report any incidents of theft, vandalism, or damage to contractor, Government, or privately-owned equipment, vehicles, material, or other property to the security forces and the Contracting Officer on the same day of discovery. Government or private property damaged or destroyed by the Contractor shall be repaired or replaced as directed by the Contracting Officer at no expense to the Government, IAW FAR clause 52.236-9.

1.7. CLEAN-UP AND TURF RESTORATION.

1.7.1. SITE CLEANUP. This shall consist of cleanup daily to keep the work site free from debris and waste material resulting from in-progress work and clean-up required at the end of the project. Cleaning shall include removal of debris, removal of temporary protection and labels not required to remain, clean finishes free of dust, stains, films and other foreign substances, remove waste, and surplus materials from site. Clean ground, police area to remove all garbage (i.e., pop cans, cigarette butts, etc.) created or left by workmen; remove stains, spills, and foreign substances from paved areas and sweep clean. All materials removed, all surplus material and debris, unless designated for salvage by the government, shall become the property of the Contractor and shall be removed and disposed of by the Contractor off-site (Minot Air Force Base and associated missile sites) at the expense of the Contractor and in accordance with Federal and State law and regulations, local ordinances, and agreements with landowners. Site cleanup shall be included in the Contractors installation fees as detailed in the approved bid schedule line items. No additional fees will be paid to the Contractor by the Government for site cleanup.

1.8. WELDING PERMITS. When any welding, cutting, brazing or use of any open flame device is to be used, an AF Form 592 permit shall be obtained from the Base Fire Department, 320 Flight line Drive, prior to beginning such work.

Fire department can be reached at PH # 723-2461. During such work, a fully charged and operable fire extinguisher, appropriate for the task, shall be provided by the Contractor.

1.9. ENVIRONMENTAL REQUIREMENTS

In addition to all applicable Federal, State, and local environmental codes and regulations, the following specific guidance is provided:

1.9.1. Hazardous Materials. The Contracting Officer shall approve all hazardous materials brought on-site by the Contractor prior to use. The Contractor shall obtain approval using the application requirements of the AF Form 3952, Chemical Hazardous Material Request Authorization Form. Once the process is implemented and Contractor is trained, the Contractor may submit the AF Form 3952 electronically. The Contracting Officer has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the Contracting Officer does not approve a hazardous material for use, the Contracting Officer may provide the Contractor a list of suitable substitutes; however, the Contractor shall retain responsibility for finding an acceptable substitute. The Contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies. Contractors must submit all required documentation including appropriate Hazardous Materials Authorization Information Form, Safety Data Sheet (SDS), and projected usage information to the Environmental Management Element (5 CES/CEIEC) through the Contracting Officer at least 15 days before the HAZMAT is brought onto Minot AFB. This review is to ensure that no Air Force restricted hazardous materials are being proposed for use.

1.9.2. The Contractor shall always maintain spill control material on hand sufficient to contain a worse case spill, both volume and hazard level.

1.9.3. Hazardous Materials Inventory. The Contractor shall maintain an up-to-date hazardous material inventory with copies of SDS(s) for all materials used on the job site. The Contractor shall maintain a complete copy of all approved SDSs and AF Form 3952s.

1.9.4. Hazardous Materials Management. The Contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g., paint thinner solvent recycling) on base.

1.9.5. Spill Response Procedures:

1.9.5.1. Determine Hazards. Immediately upon awareness of a spill, determine if the environment is hazardous to health.

If so, immediately evacuate the area, sound fire alarm (if applicable), and make proper notifications.

1.9.5.2. Eliminate Sources of Ignition. Scan the area of the spill to determine if there are any sources of potential ignition, such as equipment with open flames, or machines or engines. If so, eliminate these sources of potential ignition.

1.9.5.3. Stop Continuous Leaks. If there are no excessive risks or dangers including excessive vapors in the air, then determine if the leak is continuing, or if it has stopped. If it is continuing, determine if it is possible and safe to stop the leak. If so, stop the leak, perhaps by closing a valve or by turning or rolling a drum.

1.9.5.4. Contain Spilled Materials. If there is no continuing leak, or after the leak has been stopped, try to contain the spilled materials by plugging or covering drains, using locally available spill containment materials, or using booms or absorbent materials locally available.

1.9.5.5. Notify Authorities. Once the leak has been stopped and contained, or if it is determined that the spill is hazardous to health and safety, then immediately notify the proper personnel.

1.9.5.6. For small spills of 5 gallons or less, contact the facility supervisor or alternate.

1.9.5.7. For large spills of greater than 5 gallons, dial 701-727-1911 for the Minot Air Force Base Fire Department.

1.9.5.8. Clean-up of Spilled Materials. After notification, wait for assistance, if necessary, or if properly trained and safe, begin cleaning up the spilled materials, using absorbent pads or material, while wearing proper personal protection equipment.

1.9.5.9. Notify Fire Department. For spills over 5 gallons, the Contractor is required to notify the base fire department, who will supervise the remediation and clean-up of the spilled materials. Dial 701-723-2142 or 701-727-1911 and using the Spill Notification form, summarize the type of materials/spill and estimated quantity of spilled materials. Spill reports must be filed.

1.9.5.10. Hazardous Waste. All hazardous waste must be managed, handled, and disposed of in accordance with 40 Code of Federal Regulations (40 CFR) Parts 260-299 and the Minot AFB Hazardous Waste Management Plan.

1.9.5.11. The Contractor is responsible for the proper characterization, containerization, and disposal of all wastes generated from his operations, including Resource Conservation and Recovery Act (RCRA) hazardous, state-regulated, and spill clean-up wastes.

1.9.5.12. Contractors shall coordinate with the Environmental Management Element (5 CES/CEIEC) for the disposal of generated wastes at least 14 days before the project begins, and provide updates at least once per month throughout the entire project. Updates shall include the volume and type of waste generated and storage location.

1.9.5.13. The Contractor shall dispose of/recycle solid wastes (i.e., non-hazardous) through local disposal or recycling facilities. No liquid wastes of any kind may be put into installation garbage collection containers, or poured into drains, sinks, toilets, or on the ground. Revenue received by the Contractor from recycled solid wastes shall offset contract costs. The Contractor shall coordinate disposal of RCRA hazardous, state-regulated, and liquid wastes from Government materials through 5 CES/CEIEC via the Contracting Officer. The Contractor shall be responsible for disposal of RCRA hazardous, state-regulated, liquid wastes, and spill-cleanup wastes generated by Contractor processes and from Contractor-purchased materials. The Contractor shall characterize, containerize, handle, manage, and dispose of wastes in accordance with 40 CFR Parts 260-299 and the installation Hazardous Waste Management Plan. The Contractor is responsible for provided appropriate waste collection containers.

1.9.5.14. The Contractor is responsible for all fines and penalties which may stem from an EPA or State of North Dakota Department of Environment Quality hazardous waste inspection of his operation.

1.9.5.15. The Contractor may obtain guidance from the 5 CES/CEIEC at (701) 723-4825, on proper storage and handling of hazardous waste. However, all responsibility rests with the Contractor to comply with all federal and state hazardous waste requirements and any information obtained from 5 CES/CEIEC does not remove responsibility from the Contractor for proper waste management.

1.10. Government QA Visits. The Contractor shall facilitate Government QA visits during all phases of Contractor installation, integration, verification, and testing activities. Government QA visits are intended to assist the Contractor by providing timely Government observations on the quality of the contractor's installation/test efforts to help the Contractor resolve issues, mitigate risk, and complete a quality, compliant installation/integration/test effort necessary to ensure a successful Government acceptance test and system turnover. The Contractor shall notify the Government Program Manager and Quality Assurance Representative via e-mail NLT 10 workdays prior to covering, backfilling, encasing, encapsulating, or enclosing any installed items, components, equipment, and infrastructure. The Contractor shall provide such prior notification of all installation activity that will result in the item, component, equipment, and infrastructure no longer being visible or made easily visible at work completion to allow the Government the option to provide on-site observation of the installed item/component/equipment and infrastructure before it is covered. After such notification, if circumstances are encountered that will delay or advance the scheduled covering/enclosing activity, the Contractor shall immediately notify the Government Program Manager and Quality Assurance Representative via email or telephonically with an explanation and the revised schedule date(s).

1.11. WARRANTY. The Contractor shall provide two (2) years against defects in workmanship, materials, and component failure due to improper surface preparation or product installation. Any applicable product manufactures warranties shall remain in full effect. This statement applies to all products installed by the Contractor in addition to any specific product requirements outlined in this Statement of Work.

END OF SECTION 1.0

SECTION 2.0 – Hydraulic Dock

2.1. SCOPE. This section covers the installation of hydraulic dock levelers, loading dock safety locks, and dock shelters to enhance operational efficiency and safety.

2.2. STANDARDS.

Refer to the provided specifications hydraulic dock leveler and dock shelter.

2.2.1. New equipment shall not require any modification to existing space dimensions of 6’8 x 7’4” x 1’11”. New equipment amperage shall not exceed 30A in current draw and 120/208 required operating voltage.

1. Smooth Transition: The two-point lip crown design facilitates a seamless transition between the dock, leveler, and trailer, minimizing the risk of injuries and product damage.

2. Operator Control: Infinite lip control empowers operators to extend or stop the platform at any point during leveler activities, enhancing productivity.

3. Versatile Beam Spacing: With 8" beam spacing, the dock leveler accommodates a wide variety of material handling equipment, ensuring flexibility in operations.

4. Safety Features: The dependable hydraulic velocity fuse automatically halts rapid leveler descent, prioritizing safety in operation.

5. Maintenance Accessibility: An integral maintenance strut supports the platform and lip, providing easy access for service and lockout capability.

6. Environmental Consideration: The use of biodegradable hydraulic fluid promotes environmental sustainability.

7. Trailer Engagement: The rotating hook mechanism reduces trailer separation accidents, enhancing safety during loading and unloading operations.

8. Durability: Engineered with hardened steel carriage, the dock leveler withstands the rigors of the loading dock environment, ensuring long-term durability.

9. Weather Resistance: The IP66 rated motor prevents dust, debris, and water infiltration, maintaining operational efficiency in various weather conditions.

10. Automatic Positioning: The spring-loaded, structural housing automatically positions when contacted by a trailer, ensuring consistent engagement even in below-dock end load situations.

11. Communication System: An interior/exterior LED light communication system facilitates safe and clear communication between operators and drivers during loading and unloading activities.

12. Dock Shelter Construction: The dock shelter features durable HMWPE side frame construction, providing flexibility to withstand trailer impact.

13. Damage Prevention: By eliminating costly side frame repair/replacement, the dock shelter reduces maintenance expenses associated with off-center trailer impacts.

14. Positioning Guidance: Guide arrows direct trailers for easier on-center positioning, improving efficiency in trailer loading operations.

15. Friction-Resistant Fabric: Optionally available with high-strength Durathon fabric, which is friction-resistant and highly durable, enhancing the longevity of the dock shelter.

2.3. MATERIALS. The materials required for this section include:

2 Hydraulic Dock Leveler 2 Loading Dock Safety Locks 2 Dock Shelters