Statement of Work (SOW).pdf

Statement of Work (SOW) for the Installation and Maintenance of Restrooms Trailers

70Z03823QK0000044

1.0 General

The United States Coast Guard (USCG), Aviation Logistics Center (ALC), Industrial Operations Division has a requirement for installation of two (2) ten (10) stall Restroom Trailers located on the ALC complex, Elizabeth City, NC.

2.0 Requirements

The Contractor shall complete the following tasks for two (2), ten (10) stall Restroom Trailers:

a. Delivery & Installation Requirement: The Contractor shall be responsible for coordination of delivery, set-up, and properly securing the Restroom Trailers. Provide all necessary personnel for installation of Restroom Trailers on-site. Restroom Trailers shall be operational by September 25, 2023.

b. Portable Restroom Trailers Requirement: Provide on-site, two (2), ten (10) stall Restroom Trailer units. Each Restroom Trailer shall be equipped with the following: a minimum of one (1) sink for each entrance, hot and cold-water hookups, vanity, mirror, and lockable doors on each stall. Restroom Trailers will have heat and air conditioning to stalls and provisions for running water and sewage dump.

c. Monthly Waste Removal Restroom Trailers #1 and #2 Requirement: Provide monthly service to remove solid waste from inside each stall of Restroom Trailers #1 & #2.

d. Weekly Waste Removal Restroom Trailer #2 Requirement: Provide weekly waste removal service from holding tank of Restroom Trailer #2.

e. Storm Removal and Replacement Requirement: Provide removal and replacement services for Restroom Trailers due to storms (e.g., hurricanes). Removal and replacement shall be completed within forty-eight (48) hours’ notice via telephone or email, from the Point of Contact (POC) or Contracting Officer’s Representative (COR).

f. Service Call Requirement: As required, the Contractor shall be onsite within six (6) hours of notification by the POC and/or COR to provide unscheduled maintenance on each restroom. The Restroom Trailers must remain operable at all times throughout the period of performance.

g. Pickup and Removal Requirement: The Contractor shall, at the end of the period of performance (POP) or upon notification from the POC or COR, be responsible for pickup and removal of two (2) Restroom Trailers. Pickup and Removal of the Restroom Trailers are to be invoiced at the end of the rental term.

Restroom Trailer installation will be at;

1. One (1) Restroom Trailer, waterside building 75

2. One (1) Restroom Trailer, runway side building 63

1664 Weeksville Road

Elizabeth City, NC 27909

The Contractor will send Certified Technician(s) for on-site installation. If any permits are required for installation, the Contractor shall obtain such permits prior to any work started.

After installation, ALC’s technical POC shall witness testing of the stalls to ensure they are properly operating, and the Restroom Trailers are properly secured.

The Contractor’s representative shall travel to ALC to perform services based on a mutually agreed schedule. The Contractor’s technical POC for this effort will be provided at the time of Award.

The Government will provide services for weekly cleaning of the interior of both Restroom Trailers and restocking of supplies.

3.0 Contractor Personnel

3.1 Qualified Personnel

The Contractor shall provide personnel qualified to perform all requirements specified in these SOW.

Qualified personnel shall be trained and authorized by the Contractor to perform this service.

3.2 Identification of Contractor Employees

The Contractor shall ensure all employees present a professional appearance appropriate for the position held. All Contractor personnel shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment so as not to present a Foreign Object Debris hazard and clearly identify the employee as a Contractor representative.

4.0 Policies and Regulations

4.1 Access to USCG Base Elizabeth City

ALC is a tenant command of Base Elizabeth City. The Contractor shall be met at the gate by a Government representative and shall be continually escorted by the representative for the duration of the visit. Base access requires 100% hands on identification (ID) checks. Drivers of vehicles must show a state driver license, valid vehicle registration, and current proof of insurance. All vehicles are subject to random search under Title 18 U.S.C 1382.

4.2 Compliance with Local Regulations, Instructions, Directives Contractor personnel shall comply with all local base regulations, instructions, directives, orders, and special procedures as promulgated by the Commanding Officer, USCG Base Elizabeth City (and all tenant commands), Elizabeth City, NC. All visitors to ALC shall review the ALC Visitor/Contractor Safety & Environmental Health Brochure information which is included as an attachment of this SOW.

4.3 Removing Employees for Misconduct or Security Reasons

The Contracting Officer may direct the Contractor to remove any Contractor employee from USCG facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the order. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.4 Tobacco Policy

The USCG prohibits the use of smoking tobacco and smokeless tobacco in the workplace to protect the health of all its workers. The workplace includes any area inside or outside of a building or facility under the custody and control of the USCG where work is performed by active-duty personnel, civilian employees, or personnel under contract to the USCG. The use of tobacco is prohibited in all USCG Government vehicles (including Cushman type), in all USCG aircraft, floating unit, or any other aircraft contracted for use in the USCG. The use of tobacco products (smoking and smokeless) is permitted only in designated areas as defined in USCG ALC Instruction 6280.1 (series). Contractors may only use tobacco products in designated smoking areas and are accountable for appropriately discarding their smoking material and/or spit tobacco. Tobacco spit and residue shall be held in containers with sealing lids to prevent odor and accidental spills and disposed of in a sanitary manner that prevents public exposure. Employees caught violating the tobacco policy may be subject to immediate removal.

4.5 Environmental, Safety, And Occupational Health

The Contractor is solely responsible for compliance with all federal, state and local laws, including but not limited to the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR 1910 and any ALC Instructions as applicable, and the protection of their employees. Note: ALC Instructions are annotated because many of the USCG/ALC standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The USCG shall assume no liability or responsibility for the Contractor's compliance or Non-compliance with such requirements. In addition, the Contractor is required to flow down the safety requirements/specifications to all subcontracts/subcontractors. Safety requirements listed herein that do not concern Contractor’s operations or services shall be considered self-deleting as mutually agreed by the Contracting Officer and the Contractor.

4.5.1 The Contractor shall be subject to safety inspections of its work sites by the USCG. Contractor safety records shall be available upon request by the Contracting Officer. The Contractor shall be liable for, and shall indemnify and hold harmless the USCG against, all actions or claims pertaining to the “personal” safety requirements of employees. The Contractor shall provide all personal protective equipment (respiratory protection, hearing protection, gloves, steel-toed shoes, safety glasses, protective clothing, etc.). In addition, the USCG is not responsible for medical examinations, hearing testing, substance abuse testing, or any other type of testing for Contractor employees.

4.5.2 RAPIDGate ® Enrollment

The USCG Base Elizabeth City offers an access control solution to support security requirements while offering streamlined access procedures for Contractors. For ease of entry, the Contractor shall enroll in the RAPIDGate® program and remain enrolled throughout the contract period of performance.

RAPIDGate® shall be obtained within thirty (30) calendar days after the contract start date.

4.5.3 Security requirements for Contractor’s coming aboard the USCG ALC complex is subject to change at any time during the contract period of performance. If requirements change, the Contractor will be notified of the steps that need to be taken to conform to these requirements. Failure to comply with the security requirements will prevent access.

5.0 Purchase Order Information

5.1 Hours of Operation

The Contractor shall perform all work between the hours of 0800 and 1600 EST, Monday through Friday (except Federal holidays). However, there may be occasions when the USCG will require the work to be completed during other than normal business hours, including weekends and holidays. In these instances, the COR will work with the Contractor to establish the schedule.

5.2 Contracting Officer’s Representative (COR)

The COR for this SOW will be provided at the time of Award. The COR cannot authorize or order the cessation of, delete, change, or waive any of the technical requirements or other terms and conditions of this SOW. Should a desire to change (monetary or otherwise) this SOW, the Contractor must submit a written request to the Contracting Officer for consideration.

5.3 On-Site Visits

All on-site visits will be coordinated with the COR. If the COR cannot be reached, the POC will serve as the secondary contact. The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times during the onsite visit.

5.4 F.O.B. Point

The F.O.B. point for this order is F.O.B. Destination. Prices in the schedule include all charges for:

travel time; on-site training hours; airfare; lodging; local transportation; and any other travel costs as well as any applicable customs, duties, and taxes. No additional charges will be allowed unless indicated by a bilateral modification to the order.

5.5 Inspection and Acceptance Criteria

Inspection and acceptance at destination shall be performed by the technical POC and the COR identified on this order. Performance under this order will not be accepted by the USCG until the technical POC and the COR consider all services and material to be delivered in accordance with (IAW) this SOW.

6.0 Invoicing

6.1 Invoicing Instructions

The Contractor’s invoice shall be submitted IAW Federal Acquisition Regulations (FAR) 52.212-4 to the designated billing office for payment as noted below. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil. The contractor shall submit invoices no later than the 10th day of each month. In addition to the invoice, the Contractor shall submit a monthly report to show the servicing days for SOW Section 2, paragraphs c, d, and if applicable, e and f.

Chief, Fiscal Branch

USCG ALC

Fiscal Branch, Bldg. 63 1664 Weeksville Road

Elizabeth City, NC 27909 Purchase order Number: (To be assigned at time of issuance)

6.2 Payment Information

All payments will be made electronically IAW FAR 52.232-33.