Statement of Work (SOW).pdf

COMBINED SYNOPSIS/SOLICITATION 70Z03823QE0000031

STATEMENT OF WORK (SOW)

1.0 GENERAL

1.1 Background

The United States Coast Guard (USCG) operates electric tow tractors (Tug/Textron Model MX4) at our

Air Stations for light duty (under 4,000 lbs.) aircraft movements and as burden carriers for aircraft support equipment. USCG Air Stations perform preventive maintenance and periodic scheduled inspections to continuously operate the fleet of MX4 tow tractors. Some, but not all, of the USCG’s fleet of MX4 tow tractors are equipped with obsolete and/or failed Ballard Traction Inverter Modules (TIM).

1.2 Scope

The USCG requires to have the condition of the tow tractors evaluated for physical and functional discrepancies related to the condition of all installed components for any unserviceable or beyond repair condition as a mid-service-life overhaul project, to include corrosion and paint discrepancies. As part of this evaluation, the Contractor shall determine whether the Curtis TIM upgrade Service Bulletin-MX4-

008K has been performed on the tow tractor. These discrepancies (repairs, paint, and TIM upgrade) shall be identified as Over and Above repairs and quoted separately for each tow tractor.

Work under this purchase order shall be performed at the Contractor’s facility. The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to evaluate and repair the items listed in this purchase order at the firm-fixed prices listed in the schedule (or modification). The

Contractor shall perform all repairs in accordance with (IAW) applicable Original Equipment

Manufacturer (OEM) Component Maintenance Manuals (CMMs), other repair specifications in lieu of an applicable CMM, and/or applicable test/acceptance criteria. Any deviations must be approved by the

USCG.

1.3 Applicable Documents

The following documents provide specifications, standards, or guidelines that must be complied with to meet the requirements of this contract. The USCG will provide documents listed under b. through e. to the Contractor upon their request.

a. Federal, state, and local laws applicable to the inspection, repair, and testing of aircraft tow tractors and Low Speed Vehicles (LSV).

b. MX4 Tow Tractor CD316; Tug/Textron; Model MX4; Technical Manual; Operation, Maintenance & Parts; Dated: 01 July 2002: Revision 4; Dated: 01 October 2005.

c. SB-MX4-008K; Service Bulletin; Revision 2; Dated: June 2016.

d. MZ Tow Tractor CD373; Tug/Textron; Model MZ; Technical Manual; Operation, Maintenance

& Parts; Dated: 01 September 2008: Revision 4; Dated: 01 January 2012.

e. USCG Mandatory Special Requirements (MSR) Maintenance Procedure Card (MPC) 153801.3;

Dated:

02 March 2016.

2.0 EVALUATION AND INSPECTION

2.1 The Contractor shall perform an evaluation and inspection of each tow tractor in IAW the applicable manual (MX4 Tow Tractor CD316; Technical Manual) and MSR MPC for physical and functional discrepancies related to the operation and drivability of the tractors. All discrepancies, unserviceable, and/or beyond economical repair (BER) conditions for installed components shall be considered as Over and Above repairs. The Contractor is required to identify the repairs and replacement parts required to return the tow tractors to a fully operational status

IAW OEM specifications and standards. Repairs to installed components, within the OEM's original designs, shall be considered within the SOW, as shall any repairs required to treat corrosion and missing paint.

2.2 The Contractor is required to diagnose each discrepancy identified for correction. The Contractor shall evaluate each component discrepancy for repair or replacement based on the BER analysis of 60% of the cost of a new replacement component in today’s dollars.

2.3 The Contractor's evaluation and inspection shall ascertain the condition of all installed components for an unserviceable or BER condition. The physical condition of all installed components of the tow tractor shall be inspected IAW OEM specifications and standards for overall condition, damage, appearance, and function. This includes areas of corrosion and missing paint. Included in this evaluation and inspection, the Contractor shall determine whether the

Curtis TIM upgrade Service Bulletin-MX4-008K has been performed on each tow tractor. These discrepancies (repairs, paint, and TIM upgrade) shall be identified as Over and Above repairs and quoted separately for each tow tractor.

2.4 The USCG shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

3.0 DOCUMENTATION OF EVALUATION AND REPAIR QUOTATION

REQUIREMENTS

3.1 All discrepancies identified by the Contractor shall be documented and presented to the

Contracting Officer for review and authorization prior to any further work taking place.

3.2 OEM (Tug/Textron) parts shall be used in the repair of the Tow Tractor. Any equivalent parts shall be approved by the USCG POC prior to use. The repair quote shall identify which parts are

OEM and which are equivalents for USCG determination.

3.3 The Contractor shall submit a quotation addressing the documented discrepancies for review by the Contracting Officer The quotation shall be valid for thirty (30) days and shall include the following:

• Description of each discrepancy found.

• Number of labor hours per discipline required to complete each discrepancy.

• Cost of part(s).

• Total dollar amount for each discrepancy.

• Total dollar amount for complete list of discrepancies.

• Estimated repair turnaround time (TAT).

• Purchase order and applicable line item.

3.4 The Contractor must receive a written modification signed by the Contracting Officer that authorizes the repair(s) prior to the commencement of work. Once the repair quotations are received, the Contracting Officer will respond via a written modification within thirty (30) days as to whether the quotes are approved or declined. The Contracting Officer will inform the

Contractor to proceed with all or only specific approved discrepancy repairs, per the executed modification.

4.0 PERFORMANCE OF APPROVED REPAIRS, UPGRADES, ETC.

4.1 Once repairs are approved by the Contracting Officer, the Contractor shall repair the designated discrepancies to return the tow tractors to a fully operational status IAW OEM specifications and standards. When authorized, this may include t the performance of Service Bulletin (SB) MX4-

008K, Revision 2. This SB entails the removal of the Ballard TIM and the installation of the

Curtis TIM upgrade service bulletin (SB).

5.0 TESTING

5.1 After all work has been completed, the Contractor shall conduct an operational test of the tow tractor to identify and correct any remaining or new deficiencies. The Contractor shall confirm the tow tractor is operational and configured IAW OEM specifications and standards using the

OEM manual CD316 and the USCG MSR MPC 153801.3.

5.2 Any new discrepancies revealed by the Contractor during the testing process shall be identified, relayed to the USCG, and corrected prior to requesting to ship. Any new discrepancies revealed during the operational tests shall be considered related to the original Over and Above repairs and shall not be addressed as separate charges.

5.3 The Contractor shall provide documentation of their formalized inspection, testing procedures, and repair actions for the repaired tow tractor, to ensure quality assurance. The minimum standards of all stated reference material herein shall be met and acknowledged by the Contractor.

6.0 SHIPPING AND INSPECTION/ACCEPTANCE

6.1 Prior to shipping, the Contractor shall provide documentation (report, pictures, or other means) to the USCG so that it can be confirmed that all funded actions have been completed. Once the

USCG has confirmed that all funded actions have been completed. approval to ship will be provided.

6.2 The Contractor shall ensure the preservation, packing, and marking of the repaired tow tractor are

IAW the Contractor’s best commercial practices for return shipment for both CONUS and

OCONUS deliveries.

6.3 Inspection and acceptance of the Tow Tractor will be performed by USCG Quality Assurance

(QA) personnel. If a Tow Tractor is determined unacceptable IAW the requirements of this SOW and OEM specifications, the Contractor will be notified immediately.

7.0 DOCUMENTATION

7.1 The Contractor shall provide the USCG with formal documentation certifying the completion of each Over and Above repair action completed by the Contractor under this contract. When applicable, the Contractor shall provide the USCG with formal documentation certifying the completion of SB-MX4-008K installation.