Statement of Work (SOW).pdf

COMBINED SYNOPSIS/SOLICITATION 70Z03823QE0000028

STATEMENT OF WORK (SOW)

CONTRACTOR REQUIREMENTS

Evaluation

1. The United States Coast Guard (USCG), Aviation Logistics Center (ALC) will furnish the items listed in the

Schedule for evaluation. Depending on the results of evaluation and required repair costs, the USCG will determine whether to have the unit repaired and modified to incorporate the larger heat exchanger.

2. Serial number tracking shall be used for confirming that the correct units were received at the Contractor’s facility and are subsequently returned to the Coast Guard. Upon receipt of the items for evaluation, the Contractor shall verify that the part number and serial number match the Purchase Order. The Contractor shall notify the

Contracting Officer in writing ONLY if a discrepancy is identified.

3. If, after visual and functional inspections, an item is found to require repairs, the Contractor shall submit a repair quotation for the repair to the Contracting Officer. The quotation shall be valid for thirty (30) days and shall include the following:

• Description of each discrepancy found.

• Number of labor hours per discipline required to complete each discrepancy.

• Cost of part(s).

• Total dollar amount for each discrepancy.

• Total dollar amount for complete list of discrepancies.

• Estimated repair turnaround time (TAT).

• Purchase order and applicable line item.

4. The Contractor must receive a written modification signed by the Contracting Officer that authorizes the repair(s) prior to the commencement of work. Once the repair quotations are received, the Contracting Officer will respond via a written modification within thirty (30) days as to whether the quotes are approved or declined. If approved, the Contractor will be given the quoted TAT (calculated from the date the modification is issued) to complete the repairs and return the items to the USCG. If a quote is declined, the Contractor will be authorized the firm-fixed evaluation price established in the order. In addition, the Contracting Officer will provide instructions regarding whether the item should be returned as-is or scrapped at the Contractor’s facility.

5. The USCG shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

Once repairs and modification have been approved in writing by the Contracting Officer, the following additional paragraphs apply:

6. Items shall be repaired and returned to ready-for-issue (RFI) condition in accordance with (IAW) the Original

Equipment Manufacturer (OEM) minimum functional performance specifications. The Contractor shall correct all deficiencies found in the evaluation. This shall include the replacement of missing or broken parts and the removal of any foreign matter or corrosion.

7. Work under this purchase order shall be performed at the Contractor’s facility. The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to evaluate and repair the items listed in this purchase order at the firm-fixed prices listed in the schedule (or modification). The Contractor shall perform all repairs IAW applicable OEM’s Component Maintenance Manuals (CMMs), other repair specifications in lieu of an applicable CMM, and/or applicable test/acceptance criteria. Any deviations must be approved by the USCG.

COMBINED SYNOPSIS/SOLICITATION 70Z03823QE0000028

STATEMENT OF WORK (SOW)

8. The Contractor must have access to required CMMs, repair specifications, test/acceptance criteria and/or any other required data to ensure that all items are tested and repaired IAW the OEM’s current specifications and procedures. Original design or functional capabilities of the end item and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW.

9. The Contractor must have access to all applicable documents and obtain current editions of all applicable documents. The USCG does not own nor can it provide the technical documents specified herein. The closing date for receipt of offers, order award, and/or delivery date will not be delayed pending receipt of these documents for any Contractor.

10. Parts of an item found to be in a serviceable condition as a result of functional testing shall be reused. Missing parts and parts found to be defective or that require replacement by OEM instructions shall be replaced with parts meeting the OEM’s specifications and drawings or as otherwise authorized in writing by the

Contracting Officer. Replacement parts shall be new and accompanied by traceability to the OEM. The cost for parts that are replaced systematically during repair shall be included in the price listed in the schedule for these operations.

11. In addition to the repairs, the Contractor shall upgrade the item to the latest design. The unit shall be modified to incorporate a larger heat exchanger and therefore, prevent overheating when operating in hot weather.

12. The USCG will provide disposition instructions (either to scrap the item at the Contractor’s facility or to return the item to ALC) for all items that are determined Beyond Economical Repair (BER). The Contractor shall not dispose of an item until they have been notified by a written modification to the order. When returning the item to

ALC, the items shall be clearly marked as “BER” with the supporting evidence.

13. The Contractor shall furnish a Certificate of Conformance (COC) IAW Federal Acquisition Regulation (FAR) clause 52.246-15 for each repaired item. The COC must be submitted in the format specified in the clause.

14. ALC considers items RFI upon acceptance. Items determined to be non-RFI upon installation or operation may be returned to the Contractor for correction at Contractor’s expense. Deficiencies will be described in a Product

Quality Deficiency Report (PQDR) and sent to the Contractor prior to the return of any item.