Statement of Work (SOW) Dock Repair.pdf

LAST UPDATED: 07/27/2026 PAGE 1/4

STATEMENT OF WORK (SOW)

FOR

U.S. Coast Guard Station Umpqua River Floating Dock Repair

July 27, 2026

1.0 GENERAL

1.1 BACKGROUND

Station Umpqua River Floating dock has deteriorated wooden whalers and worn pilings to support the mooring of two 47’ Motor Lifeboats. These conditions are becoming unsuitable for mooring of the boats and require the repair of the pier.

The floating pier is approximately 60’ long by 10’ wide consisting of seven square concrete floats bordered by a series of 4” by 12” wooden whalers and five cleats mounted through the whalers on each side of the pier. The wooden whalers are mounted with ¾” through rods through the concrete floats. The pier is supported by 4 12” diameter pilings with two on each end currently using metal hoops to keep in place.

1.2 SCOPE

The contractor shall provide all personnel, equipment, tools, transportation, supervision and other items and services necessary to properly repair and install new wooden whalers, through rods, associated hardware, and roller hoops for the floating pier located at Station Umpqua River. The contractor must perform to the standards in this Scope of Work (SOW) contract.

1.2.1 Place of Performance:

Station Umpqua River 335 Beach Blvd Winchester Bay, OR 97467

1.2.2 Period of Performance:

09/21/2026 – 10/22/2026 This is an estimated period of performance and is subject to change closer to award.

1.2.3 Contracting Officer:

TBD

1.2.4 Contracting Officer Representative:

TBD

1.3 OBJECTIVE

The objective of this project is to replace the deteriorated wooden whalers and mounting hoops with sufficient new material to prolong the life of the floating pier.

1.4 APPLICABLE DOCUMENTS

https://uscg.sharepoint-mil.us/sites/cg9/ARM/SCOPE%20PARAGRAPHS.doc

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1.4.1 Reference Documents

The following documents may be helpful to the Contractor in performing the work described in this document:

Umpqua River floating dock drawing

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE. Removal of the deteriorated wooden whalers

2.1.1 Remove through rods and associated hardware.

2.1.2 Remove 10 existing cleats, must retain for reinstallation on new wooden whalers.

2.1.3 Remove deteriorated wooden whalers, in a manner that maintains the structure of the floating dock.

2.2 TASK TWO. Install new wooden whalers.

2.2.1 Install wooden whalers with an overlap between each layer to comprise of three layers of 4” x 12” wooden whalers on all sides.

2.2.2 Install 10 pre-existing cleats at existing spacing and locations based on referenced drawings for floating dock construction to equal five cleats per side of floating dock.

2.3 TASK THREE. Install new ancillary equipment.

2.3.1 Install new roller hoops for pile guides.

2.3.2 Install new egress ladder.

2.3.3. Service and grease brow roller wheels.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

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3.3 KEY PERSONNEL

Before replacing any individual designated as Key by the Government, the Contractor must notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes must possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor must not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement. Note:

The Government may designate additional Contractor personnel as Key at the time of award.

3.3.1 Contractor Key personnel must not be assigned by the Contractor to more than one key position for this requirement.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees working on-site at Government facilities must provide a government issued ID such as a state issued drivers license or equivalent. All Contractor employees must identify themselves as Contractors when their status is not readily apparent.

3.6 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

None

4.1 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0800 and 1700 PST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

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4.6 POST AWARD CONFERENCE

The Contractor must attend a Post Award Conference with the Contracting Officer and the COR no later than 15 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located at 335 Beach BLVD, Winchester Bay, OR 97467 or via teleconference.

4.7 PROJECT PLAN

The Contractor must provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, must include: (a) list of work to be performed;(b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and

(e) how quality of service (project) will be maintained throughout life of contract. The Contractor must provide a final Project Plan to the COR not later than 15 business days after the Post Award Conference.

3.0 CONTRACTOR PERSONNEL