Statement of Work (SOW) - 29 July 2025.docx

STATEMENT OF WORK

Automatic Dry Gas Evaporation System 29 July 2025

I. BACKGROUND

a. The Aerospace Fuels Laboratory at Vandenberg Space Force Base (AFPET/PTPLE) provides laboratory quality surveillance, investigative analytical support, and specialized testing services of petroleum, propellants, cryogenics, chemical, gases, and other flight critical products, for the Air Force, DoD, and various commercial entities.

II. SCOPE

a. AFPET/PTPLE requires one (1) robust, permanent Automatic Dry Gas Evaporation System for control sample analysis.

b. This system shall…

i. Use vortex action, nitrogen blow-down, and controlled heat to evaporate solvents for Nonvolatile Residue (NVR) determination,

ii. Be capable of analyzing product cleanliness levels in accordance with IEST-STD-CC1246E, and

iii. Be capable of automatically evaporating samples/solvents as outlined in “Method 3: Evaporation Using Automatic Evaporator (RapidVap)” of ASTM E1235 “Standard Test Method for Gravimetric Determination of Nonvolatile Residue (NVR) in Environmentally Controlled Areas for Spacecraft.”

1. In addition to ASTM E1235, the system must also be capable of adhering to ASTM F331 test methods.

2. Note: Copies of ASTM Methods may be obtained by…

a. Writing: ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshocken, PA 19428-2959

b. Telephone: (610) 832-9255

c. E-Mail: service@astm.org

d. ASTM Website: www.astm.org

c. The contractor shall also provide…

i. Sixteen (16) graduated sample tubes which…

1. Must hold a sample volume of up to 450mL, and

2. Must reach an evaporation point of 2mL.

ii. Sixteen (16) PTFE tube caps to fit over sample tubes,

iii. Two (2) eight-place stainless steel sample tube racks that holds sixteen (16) tubes, and

iv. Electronic copies of all manuals/instructions for instrument operation.

III. TECHNICAL REQUIREMENTS

a. In addition to the requirements laid out in Sections II(a) and II(b), the Automatic Dry Gas Evaporation System must also meet the following technical requirements…

i. Electronically configured for…

1. Standard 115V single phase,

2. 50/60Hz, and

3. 9-amps.

ii. Include a three-wire electrical cord with 20-amp plug.

iii. Ability to sit/function…

1. On a benchtop, or

2. In a fume hood.

iv. Instrument dimensions (With lid closed) less than…

1. 25” deep,

2. 25” wide, and

3. 15” high.

v. Weigh less than 150 pounds.

vi. Vortex motion is capable up to 500 rpm.

vii. Equipped with timer that…

1. Can be set from one (1) to at least 720 minutes,

2. Is programmable down to at least minute increments

3. Displays remaining run time, and

4. Can set the instrument to run continuously until manually stopped

viii. Equipped with a dry block heating system with programmable temperature set points, which must…

1. Be able to maintain constant temperature with internal thermometers to verify, and

2. Be able to be set to 35 °C, 37 °C and go up to 99 °C.

ix. Equipped with a gas inlet port with a standard NPT threading size.

1. Note: Laboratory supply gas (Nitrogen) will be flowed over samples by a controlled blow down manifold from the instrument.

x. Equipped with a digital display and either buttons or touchscreen to program…

1. Vortex Speed,

2. Heat,

3. Time, and

4. Sample Number Parameters.

xi. Equipped with audible and visual alarm to indicate end point of sample evaporation

xii. Compatible with organic solvents such as…

1. Ethyl Acetate,

2. 2-Propanol, and

3. Methylene Chloride.

xiii. Mechanical components of the instrument will be protected from solvent fumes/vapors.

xiv. Fitted with a lid covering and clamps to hold lid closed.

xv. Ability to evaporate sample volumes up to 450mL in a single sample tube.

xvi. Ability to reach a sample evaporation endpoint of 2.0mL

xvii. Sample tubes must be able to fit directly into and out of unit.

xviii. Ability to evaporate samples with or without a sample tube cap.

IV. QUALIFYING COUNTRY PRODUCTS

a. All products delivered to satisfy this requirement shall be manufactured in a qualifying country source in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 225.872.

b. Products from other than qualifying countries will not be accepted, and any costs associated with products from other than qualifying countries, including shipping, etc., shall be at the contractor’s expense.

V. DELIVERY – INSTALLATION – LEAD TIME

a. The contractor shall deliver and install the product within 12 weeks after the contract award

b. The contractor shall deliver to the following address:

i. Aerospace Fuels Laboratory (DoDAAC: FP2075)

AFPET/PTLE

1747 Utah Ave Bldg 6670 Vandenberg AFB, CA 93437-5220

VI. WARRANTY

a. The contractor shall include at least a one (1) year warranty for parts and services.

VII. INVOICE & PAYMENT

a. The contractor shall be paid upon submission of a properly prepared invoice and after final inspection and acceptance has been made.

b. A proper invoice shall cite the contractor’s name and address, invoice number, invoice date, order number, contract line item (CLIN), description of the supplies or services, unit of issue, unit price, extended price, terms of any prompt payment discount offered, and who to notify in the event the invoice is defective.

c. The invoice shall be submitted into Wide Area Work Flow (WAWF) in accordance with the clauses of the final contract award.

VIII. DELIVERY PROCEDURE

a. The company shall properly ship the system to the Aerospace Fuels Laboratory at Vandenberg AFB, CA.

b. All shipping costs, including insurance, shall be part of the contractor’s proposal.

c. Standard, approved packaging methods will be used.

d. All vehicles larger than a large pick-up truck are required to be inspected by the Vandenberg Space Force Base Commercial Vehicle Delivery Gate (CVDG) prior to entering the installation. Vehicles to be inspected include, but are not limited to…

i. Step van/panel truck

ii. Tractor/trailer, box and flatbed containing cargo

iii. Tanker trucks

iv. Box trucks

v. Tour buses

vi. Garbage/recycled waste trucks

vii. Concrete trucks/mixers, dump trucks

viii. Cranes, recreational vehicles, petroleum tankers

e. This inspection will be conducted at the truck (Lompoc) gate.

i. If the vehicle has the product inside (concrete and asphalt trucks), and timely delivery is necessary due to product deterioration, it does not need to enter the CVDG.

ii. To bypass the CVDG, the contractor shall submit a list containing drivers’ names, social security numbers and the state in which the driver's license is held for those drivers who will be entering the base.

1. This shall be accomplished 24 hours prior to the requested entry time.

iii. If the driver's name is not on the list, he/she will not be allowed access to the installation through these gates and the base will not assume liability for denied access.

f. All irregular deliveries will be sent for inspection.

g. All visitors, which include contractors and commercial vendors without proper background checks and contractor passes, will not be allowed.