Statement of Work Shoring Kit.pdf

Statement of Work

(SOW)

Prefabricated Shoring Kit at

Royal Air Force (RAF) Mildenhall

Rev. 1, 07 Jan 2023

1.0 Introduction

1.1 Mission: The 727 Air Mobility Squadron (AMS) is a subordinate unit of the 721 Air Mobility Operations Group (AMOG) and is the sole Air Mobility Command (AMC) en route location in the United Kingdom. The 727 AMS is a component of AMC under the combatant command (COCOM) of United States Transportation Command (USTRANSOM) and operates the Aerial Port for the movement of cargo and passengers.

1.2 Background: Requirements mandated by AFI 24-605 V2, Section 3B, Cargo and Mail Documentation, Packaging, marking, and Labeling, requires that the shipper provides specialized shoring for the shipment of their cargo. In order to maintain the integrity of the shippers shoring kit, a prefabricated shoring kit will be maintained at the Aerial Port to alleviate any damage to the shippers shoring kit. This is does not relieve the shipper of providing shoring.

1.3 Scope: Contractor to manufacture and ship the prefabricated shoring kit to be used in lieu of the shoring kit provided by the shipper on a case-by-case basis.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Work days are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications & Installation Requirements

3.1 The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items and services necessary to provide the items listed within this section.

3.2 Quantity 1 Each

26,000 Ramp Section and associated support kit (stands etc.) that can be placed over the ramp of a C5/C17

- The 26K system shall be capable of loading self-propelled vehicles, towed trailers, and other items winched into the aircraft or ship, with a minimum tire diameter of 24”.

- The system shall be compatible with C-130, C17 & C5 aircraft; all Landing Craft Air Cushion (LCAC);

and Joint High-Speed Vessel (JHSV).

- When under a full load, no pressures on aircraft/ship cargo floor or cargo ramp shall exceed 50 pounds per square inch.

- Each left/right ramp component assemblies shall be rated at 26,000 lbs. maximum single axle, (36" wide, no thicker than 4”, two Stainless Steel carry handles on each side.

- All stands shall be equipped with two Steel Rods (used to pin components together)

- The ramp assembly must have a top surface composed of high-traction rungs.

- System should be modular, with the capability to be assembled in numerous lengths (130” to 788”) and heights (0” to 55”).

- All components that come in contact with the aircraft/ship cargo floor or cargo door shall have smooth belting bonded securely to the base (e.g., Ramp Pads, and Stands).

- All components shall be certified by ATTLA # 2012.02.06.02 Rev 1.

- All Hitch Pins, Lynch Pins, Hitch Pin Clips, and Retaining Clips will be tethered to prevent FOD on military flightline or tarmac

3.3 Quantity 1 Each

26,000 Ramp Section and associated support kit (stands etc.) that can go under the ramp of a C5/C17

- The 26K system shall be capable of loading self-propelled vehicles, towed trailers, and other items winched into the aircraft or ship, with a minimum tire diameter of 24”.

- The system shall be compatible with C-130, C17 & C5 aircraft; all LCACs; and JHSVs.

- When under a full load, no pressures on aircraft/ship cargo floor or cargo ramp shall exceed 50 pounds per square inch.

- Each left/right ramp component assemblies shall be rated at 26,000 lbs. maximum single axle, (36" wide, no thicker than 4”, two Stainless Steel carry handles on each side.

- All stands shall be equipped with two Steel Rods (used to pin components together)

- The ramp assembly must have a top surface composed of high-traction rungs.

- System should be modular, with the capability to be assembled in numerous lengths (130” to 788”) and heights (0” to 55”).

- All components that come in contact with the aircraft/ship cargo floor or cargo door shall have smooth belting bonded securely to the base (e.g., Ramp Pads, and Stands).

- All components shall be certified by ATTLA # 2012.02.06.02 Rev 1.

- All Hitch Pins, Lynch Pins, Hitch Pin Clips, and Retaining Clips will be tethered to prevent FOD on military flightline or tarmac

3.4 Quantity 2 each

Additional adjustable stands – Height 34” to 38”

3.5 Quantity 4 each

Additional adjustable stands – Height 40” to 44”

3.6 The equipment used in this requirement must meet or exceed the Department of Defense (DOD) safety standards and display the required CE safety marks.

3.7 The contractor has full responsibility for the crating and shipment of equipment and delivery of goods required to provide this Prefabricated Shoring kit.

3.8 Items to be delivered to: USAF, 727 AMS, RAF Mildenhall, Bury St Edmunds, Suffolk, IP28 8NG, United Kingdom.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting

Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items, or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2.3 Option Three: Consolidated Shipping Point.

4.3.2.3.1 Shipping shall be FOB Destination.

4.3.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.3.3 Weight of individual shipments must exceed 300lbs.

4.3.2.3.4 Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

4.3.2.3.5 Hazardous material may be shipped via this method.

4.3.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.3.2.3.7 The Contractor shall ensure all cargo is marked “UNITED

STATES AIR FORCE” in order to ensure shipments clear customs.

4.3.2.3.8 48 FW logistics points of contact are provided for in 4.3.3.

4.3.3 Contact Information; 48th Logistical Readiness Squadron (48 LRS)

4.3.3.1 48 LRS/Inbound Customs; 48lrs.lgrddc.inboundcustoms@us.af.mil.

4.3.3.2 48 LRS/Inbound Cargo; 48lrs.inboundcargo@us.af.mil.

4.3.3.3 Commercial phone number; +44 01638 52620.