Statement of Work SAM.docx

Statement of Work: Propane Supply and Delivery

1.0 General Intent

This Statement of Work (SOW) outlines the requirements for a contractor to provide all necessary labor, transportation, equipment, and material to supply and deliver commercial-grade propane. The contractor shall fill government-owned propane tanks at six (6) specified locations on a scheduled and as-needed basis.

2.0 Scope of Work

2.1 Delivery Schedule and Estimated Quantities

The contractor shall provide propane deliveries according to the schedule outlined in Table 1. The delivery frequencies (monthly/quarterly) represent the Government's anticipated planned ordering schedule. The Government reserves the right to order additional deliveries on an as-needed basis to ensure operational readiness.

The quantities listed are annual estimates. The contractor shall be compensated based on the actual number of gallons delivered and accepted by the Government. For each delivery, the contractor shall fill the designated tank to its safe fill capacity unless otherwise directed by an authorized Government representative.

Table 1: Delivery Locations, Schedule, and Estimated Annual Quantities

TOTAL GALLONS PER YEAR: 54,600

Table 2: Delivery Address

SAN DIEGO, CA. 92135

IMPERIAL BEACH, CA. 91932

34567 CA-79

WARNER SPRINGS, CA.

2150 LA POSTA RD.

CAMPO, CA. 91906

30456 MORENA STOKES VALLEY RD.

CAMPO, CA. 91906

3511 CUMMINGS ROAD

SAN DIEGO, CA. 92101

2.2 Emergency Deliveries

The Government may require emergency propane deliveries. The contractor shall be capable of making a delivery to any site listed in Table 2 within 24 hours of receiving notification from an authorized Government representative. An emergency will be explicitly stated at the time of the order.

2.3 Site-Specific Procedures: San Clemente Island (SCI)

Propane for SCI is delivered to a 3,000-gallon Government-owned tanker truck, not a stationary tank. The procedure is as follows:

1. NAVFAC will notify the contractor when the tanker truck is scheduled for transport to the mainland.

2. The truck will be staged at the Transportation Building 3511, Naval Base San Diego, CA 92101.

3. The contractor shall report to this location on the scheduled date to fill the tanker truck. Deliveries are typically scheduled on Fridays.

3.0 Contractor Requirements

3.1 Hours of Operation

All deliveries shall be performed during standard business hours: Monday through Friday, 0600 to 1600 (6:00 AM to 4:00 PM PST), excluding Federal holidays. Deliveries outside these hours require prior coordination and approval from a Government representative.

3.2 Invoicing and Administration

· Invoicing: The contractor shall submit all invoices electronically via the Wide Area Workflow (WAWF) system.

· Invoice Copies: A digital copy of each invoice (e.g., PDF) must be emailed to manuel.rivas2.civ@us.navy.mil and deborah.r.cuevas2.civ@us.navy.mil.

· Submission Deadline: Invoices must be submitted within five (5) U.S. business days following the date of each delivery.

3.3 Personnel and Base Access

The contractor shall ensure all personnel performing work under this contract obtain and maintain Defense Biometric Identification System (DBIDS) credentials for the entire Period of Performance. The contractor is responsible for all costs and processes associated with obtaining these credentials.

4.0 Period of Performance

· Base Year: 11 March 2026 – 10 March 2027

· Option Year 1: 11 March 2027 – 10 March 2028

· Option Year 2: 11 March 2028 – 10 March 2029

· Option Year 3: 11 March 2029 – 10 March 2030

· Option Year 4: 11 March 2030 – 10 March 2031

5.0 Government Points of Contact

The following personnel are authorized to place delivery orders and serve as points of contact. The primary ordering officer will be identified at the time of contract award.

TBD