Statement of Work REV2.pdf

STATEMENT OF WORK FOR BUILDING 178 CONFERENCE ROOMS AND OFFICE

SPACE AUDIO VISUAL COMPONENT PROCURMENT AND INSTALL

1. SCOPE: The selected Audio Video (AV) contractor will be responsible for the procurement and replacement and/or installation of all the audio visual products, components, cable, install material, labor, and training to make a complete and operating system that matches the scope listed below and ties seamlessly to the existing system.

1.1 Provide and install the following in each Room 3149 & 4149.

1.1.1 (1) 55-inch flat panel display, Wall mount with scissor service accessory.

1.1.2 A single gang HDMI wall plate transmitter.

1.1.3 9FT Ultra HDMI cable to allow end user the ability to connect a computer to the display.

1.1.4 A DM receiver, behind each display.

1.1.5 Remote control for display.

1.2 Provide and install the follow in each Room 3145, 3147, 4145 & 4147.

1.2.1 (1) 55-inch flat panel display, Wall mount with scissor service accessory.

1.2.2 A single gang HDMI wall plate transmitter.

1.2.3 9FT Ultra HDMI cable to allow end user the ability to connect a computer to the display.

1.2.4 Remote control for display.

1.3 Provide and install the follow in each conference Room

consisting of (2) combined room numbers 3130/3132 and 4130/4132.

1.3.1 (2)98in display on each front wall (east and west) wall mount with scissor service accessory.

1.3.2 (4)75in display [2 on north wall, 2 on south wall] using in-wall swing arm mount.

1.3.3 A DM receiver, behind each display.

1.3.4 A DM transmitter at each of the (2) computer terminal

locations with an RJ45 wall plate to connect computer.

1.3.5 A HDMI wall plate transmitter each of the (2) computer

terminal locations.

1.3.6 A 20RU equipment rack to provided to house all head

equipment.

1.3.7 A DM mixer switch to route all video in the 20RU

equipment rack.

1.3.8 (12) low profile ceiling microphones in each conference room. (6 primary and 6 secondary)

1.3.9 A server to route all audio within each conference

room in the 20RU equipment rack.

1.3.10 A connection from the DSP system to provide a USB

audio connection from the ceiling microphone at each computer terminal location.

1.3.11 (12) ceiling speaker (6 in each room).

1.3.12 (2) amplifiers to power (6) ceiling speakers each room individually.

1.3.13 A 10in tabletop touch panel for each (2) computer

stations connected to the RJ45 connection and shall perform the following

1.3.13.1 Ability to combine or separate mode between

combined conference room.

1.3.13.2 Will mirror each other in combined mode.

1.3.13.3 System on/off all displays within each room.

1.3.13.4 Source section (computer/HDMI connection)

1.3.13.5 Selected source on displays within space.

1.3.13.6 Mute/unmute microphone.

1.4 The control system will be programmed with the intent for easy and consistent operation by any end user.

2. BACKGROUND:

2.1. Location. Building 178 Water front support facility 3rd and 4th floor at Portsmouth Naval Shipyard (PNS) is utilized frequently by various project teams and C105 tenant activities.

2.2. Shipyard Point of Contact. Shipyard point of contact is

Victor Rivera III and his phone number is 207-994-0392.

2.3 Period of Performance. The period of performance will be

six months from date of award.

3. SECURITY:

3.1. Location is inside the Controlled Industrial Area (CIA) of the Portsmouth Naval Shipyard. The contractor must register with the Defense Biometric Identification System (DBIDS) and the contracting personnel will be required to complete Base Access Pass Registration. Advanced list of contracting personnel shall be provided to POC for advanced visitor request forms to be sent to security. No person not known to be an American citizen of good standing and repute shall be eligible for access to Portsmouth Naval Shipyard. Proof of citizenship is required using two forms of ID.

4. DELIVERABLES:

4.1. General. The Contractor shall provide all personnel, equipment, tools, materials/parts, per diem/transportation, and other items/services necessary to perform the work as described herein. If the contractor has any questions concerning this SOW’s requirement defined within, they are to stop work immediately and contact the Shipyard point of contact listed in section 2.2.

4.2. Pre-installation. The Contractor shall perform a site walk with shipyard point of contact listed in section 2.2, within 2 weeks of award to identify any actions that need to be performed by government/shipyard prior to installation.

4.3. Installation. It is the contractor’s responsibility to work with any adjacent contractor to coordinate interferences and abide by all Shipyard safety rules.

5. ACCEPTANCE CRITERIA:

5.1. The supplier of the AV System will provide detailed

information of the products and services being provided prior to being awarded the contract.

5.2. The installer shall coordinate to perform a demonstration with the Shipyard point of contact listed in section 2.2, to ensure system meets all requirements set forth in this SOW.

6. SPECIAL REQUIREMENTS:

6.1. The provision of power and network will not be the

responsibility of the AV contractor and is not included in this scope.

6.2. Work in all spaces will proceed at the same time.

6.3. Source Selection Criteria. The contractor selected to

perform this work shall have proven previous experience with providing AV systems, including installation and training, at Portsmouth Naval Shipyard.

6.4. The following criteria and certifications must be met to be considered for eligibility to bid on this request for proposal due to the need for functionality with existing components of the system:

6.3.1 Must have certified DMC-D, DMC-E personal, and

control system programmers on staff.

6.3.3 Successful bidder must have the ability to make

program software changes on site during the installation and any time within the warranty period.

6.3.4 The AV contractor must provide a response/action

within 24 hours of notification. Note: This will be based on normal business operating hours (Monday thru Friday 8AM-5PM).

6.3.5 To ensure better use of schedules, the chosen

vendor must build and test the equipment rack(s) at their own office location prior to arriving on the job site at PNS.

No drop shipping of equipment to location is allowed due to multiple factors.

6.3.6 The AV contractor Must provide a final “as built”

drawing with all the final detailed information.

6.3.7 The AV contractor must have at least two INFOCOM

CTS qualified personnel on staff.

6.3.8 The AV contractor must provide a demonstration

test to the government, to ensure full functionality of all systems.

7. Technical Services

7.1 Application Engineering. Preparation of system functional interconnection diagrams, circuit details, equipment rack elevations and system functional, performance and installation standards.

7.2 Project Management. Project schedule development and

management.

7.3 Installation Shop Labor. Building of all custom cables and assembly of equipment rack.

7.4 Installation Field Labor. Termination of all cables, mounting equipment, system testing and adjusting, site clean-up and disposal. Does not include AC connection to any equipment unless noted.

7.5 Warranty. Warranty provides that the system furnished for this project, including all installation labor, workmanship, materials and products are free from defects or equipment failure for a period of one year from the date of final invoice.

8. APPLICABLE STANDARDS:

8.1. Work Site Cleanup. The contractor is responsible for room clean up and any disposal. The contractor shall not have any material or waste left over after installation of new equipment or dismantling of existing equipment. Only the existing equipment, which has been removed, will be left on location.

8.2 Work Site Operational Safety Environment. The contractor

must provide their own employee protection systems, and personal protective equipment (PPE). The contractor shall be responsible for providing means to access all areas not currently made accessible (e.g. Ladder).