Statement of Work Rev 1.docx

STATEMENT OF WORK (SOW)

FOR INSTALLATION OF (2) AIR CONDITIONING UNITS

1.0 INTRODUCTION

1.1 Marine Operations Center-Atlantic is soliciting proposals for the installation of new air conditioning units servicing building #2, first floor Electronics Department office spaces. All calculations and cost estimates required should be provided with the accuracy and detail appropriate for the nature of the work being performed. Cost estimates should reflect true costs which would be expected to be incurred if engineering bid documents were to be produced and opportunities installed.

The existing air conditioning units doesn’t have sufficient ventilation and air flow to support the Electronics office spaces, and thereby causing humid conditions in the summer and cold conditions in the winter, along with producing mold in the area.

There are no existing air conditioning units, so concrete work, and plastering will be required to remove sections of the wall to allow for installation of new A/C units. Contractor takes possession of all equipment and materials removed from the building and ensure all walls are resealed properly with matching paint and plaster to existing exterior/interior walls using commercial grade paint and plaster.

Replacement units will utilize R410 refrigerant and have inverters to provide heating and cooling to the office spaces. All replacement units will be rated for 9000 BTU’s or the equivalent.

Installation of (2) new LG 9,000 BTU 21.5 SEER Art Cool Mirror Single Zone Heat/Cool units. The single-zone mini-split systems include a condenser and wall mount air handler for standard office use coverage of 350 to 400 square feet. Air handler refrigerant line set, remote thermostat, new drain line, new 7.5 A, 8.9A; 115V electrical circuit breaker and electrical disconnect switch (more details in technical specs. sheet). Also, outside mounting brackets, running electrical wiring, weatherproof electrical disconnects, insulation, refrigerant, copper tubing, fan coil units mounted in the office spaces and condensate drains. Installation of condenser units and fan coil units should be free of obstacles to ensure access for routine maintenance or repair. All surrounding walls or structural surfaces affected by the installation will be restored to match the surrounding finish.

Contractor will be responsible for scaffolding to access the worksite

1.2 The facility, Marine Operations Center-Atlantic is located at 439 West York Street Norfolk Va. 23510. All inspections shall be requested through the MOC-A Facility Manager [FM] as Contracting Officer Representative [COR].

1.3 Work shall be completed as expeditiously as possible. Each office space shall be occupied during the execution of this contract. The contractor shall coordinate with the COR for job sequencing.

2.2 The work shall be executed in a diligent manner in accordance with a negotiated firm fixed price and performance period. The period of performance for the project shall be completed in 120 calendar days from the issuance of the Notice-to-Proceed.

2.3 The Contractor shall have limited access to or be admitted into any structure outside the areas designated for the project except with permission by the Facilities Management.

3.0 GOVERNMENT MATERIAL (GM)

3.1 The Government shall provide two (2) LG 9,000 BTU 21.5 SEER Art Cool Mirror Single Zone Heat/Cool units with applicable parts. Brochures and installation guidance can be found at https://lghvac.com/Commercial/product-type/model-details?productTypeId=a2x44000003XQym&modelId=01t4400000Are0l&iscommercial=true&class=Indoor%20Units.

4.0 ADMINISTRATION

The Contractor shall not conduct any work that is beyond this Statement of Work and accompanying specifications unless directed in writing by the Contracting Officer [KO]. Any work done by the Contractor beyond this SOW and accompanying specifications without direction from the KO will be at the Contractor’s own risk and at no cost to the Marine Operations Center-Atlantic.

4.1 The Contracting Officer shall provide a Notice to Proceed [NTP] to the Contractor. No work shall be initiated until the NTP is issued by the KO

4.2 The Marine Operations Center-Atlantic has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Facilities Manager may perform quality assurance inspections [QAI] and test during work to confirm the material is installed according to the SOW.

4.3 The Contracting Officer has the authority to issue a temporary stop order during the execution of any particular phase of the SOW. The authority may be executed when the Marine Operations Center-Atlantic is shut down for any unexpected interruptions of normal day to day operations [i.e. natural disaster, inclement weather, etc.]. The Contractor shall promptly notify the KO that work has been stopped.

4.4 If any of the Contractor’s services do not conform to the requirements, the COR may require the Contractor to perform the services again in conformity with the requirements of the SOW. MOC-A may by contract or otherwise, perform the services and charge the Contractor any cost incurred by MOC-A that is directly related to the performance of such service or terminate the contract for default

5.0 RESPONSIBILITY FO THE CONTRACTOR

5.1 The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all services furnished under the Statement of Work. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its services.

5.2 The Contractor shall identify a Project Site Manager who shall be responsible for the overall management of the project and shall represent the Contractor on the site during work. The Project Site Manager shall be approved by the COR.

5.3 The Project Site Manager shall communicate to the COR all accomplishments, arising concerns and proposed solutions, any proposed changed orders, and any other pertinent information required to report the progress of performance.

5.4 The Contractor shall verify all materials provide operational dependability. The Contractor assures the installed Air Conditioning units shall be easily maintained or replaced with readily available materials and services.

5.5 Any cost associated with services subcontracted by the Contractor shall be borne by and be the complete responsibility of the Contractor under the fixed price of this contract.

5.6 The Contractor is responsible for safety and shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety and similar matters. The Contractor shall promptly report all accidents resulting in lost time, disabling, or fatal injuries to the COR.

6.0 PRE-CONSTRUCTION REQUIREMENTS

6.1 The Contractor shall examine all the documents and visit the site to fully inform themselves of all the conditions and limitations applied to the work and submit a firm fixed price cost proposal for all the work. No subsequent cost allowance will be made to the Contractor for neglect of the existing conditions.

6.2 Provide a statement that the Contractor’s company and all personnel are experienced in installation of air conditioning units similar to type and scope required for the work.

7.0 WORK REQUIREMENTS

71. The Contractor shall be responsible for all required materials not provided by MOC-A, equipment and personnel to manage, administer, and supervise the project. All workmanship shall be of good quality and performed in a skillful manner as determined by the COR.

7.2 All materials and equipment incorporated into the project shall be new unless noted otherwise. The Contractor shall transport and safeguard all materials and equipment required for work.

R22 Refrigerant must be reclaimed in proper containers. No refrigerant may be evacuated in the atmosphere.

The Contractor is responsible for the proper disposal of units and materials removed from MOC-A building(s). Equipment and other materials become salvage to the contractor and may not be disposed utilizing MOC-A waste disposal or recycling services.

7.3 Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer’s recommendations. Damaged or defective items shall be replaced. The contractor will be responsible for security of all materials and equipment.

7.4 The Contractor will be provided with a storage and staging area as determined by the COR. The Contractor shall be responsible for restoring the area to its original condition at the completion of the work. The Contractor shall be responsible for repair any damage incurred to buildings or pavement as a result of storage activities. The Contractor is responsible for repair of any damage incurred to buildings or pavement as a result of storage activities. The Contractor is responsible for obtaining any additional off compound storage areas as required.

7.5 The Contractor shall provide Personal Protective Equipment (PPE) appropriate for the manner of work undertaken at each stage of the project. The contractor must provide fall protection in the form of 5 point harnesses for personnel when working from an elevated work surface.

7.6 The Contractor shall at all times keep the work area free from accumulation of waste materials. Upon completing construction, the Contractor shall remove all temporary facilities (if applicable), and leave the project site in a clean and orderly condition acceptable to the COR.

7.8 Cleanup: The Contractor shall keep the work area, including storage areas, free from accumulations of waste materials on a daily basis and comply with all federal, state and local regulations pertaining to the storage, transport, and disposal of wastes. The Contractor shall not use MOC-A waste disposal facilities including garbage cans, trash piles or dumpsters.

8.0 DELIVERABLE SCHEDULE

8.1 The Contractor shall commence work under this contract promptly, execute the work diligently, and achieve final completion and acceptance including final cleanup of the premises within the period specified.

8.2 Project Completion: Furnish one copy of maintenance and operating information, Contractor’s one year workmanship guarantee and product literature of all items installed.

9.0 PROJECT SECURITY

9.1 The work to be performed under this contract requires that the Contractor submit information for construction vehicle requirements within 2 days of the Notice to Proceed.

10.0 PAYMENTS

10.1 The Contractor shall provide a fixed priced lump sum proposal to the Contracting Officer (KO).

10.2 The Contractor shall submit one copy of all payments invoices, with the appropriate backup documents to the KO. The KO will determine if the invoice is complete and proper as submitted. The COR will determine if billed services have been satisfactorily performed and if expenses billed are correct. If it is determined that the amount billed is incorrect, the KO will within seven days, request the Contractor to submit a revised invoice.

10.3 The Contractor shall specifically identify his invoice “Final Invoice.” The Final invoice shall include the remaining payment claimed to be due under the basic contract and all modifications issued, if any. The final invoice shall also have the Contractor’s Release of Claims Certificate attached.

PROCUREMENT TERMS & CONDITIONS:

1. The Offered must be willing to accept Purchase Order (PO) from MOC-A

2. Vendor’s contract is not accepted nor signed.

3. All items bid must meet or not to exceed specifications listed.

4. Proposals must be a firm fixed price.

5. Selected vendor must be able to accept payment within 30 (thirty) days after the orders are delivered completely and the original correct invoice is received.

6. Any cancellations after PO acceptance, only services rendered will be paid.

7. Selected vendor must have a Data Universal Numbering System (DUNS) number registered within the U.S. federal government’s System for Award Management (SAM).