Statement Of Work Renovate Primary Care Modular 2.docx

Statement Of Work Renovation of Primary Care Modular 2, ACC Building 30, 459 Patterson Road, Hawaii Project: 459-27-004

1. PROJECT OVERVIEW

Renovate approximately 2,650 square feet (SF) within Modular 2 of the Ambulatory Care Clinic (ACC) Building 30 to improve the function and appearance within Primary Care. The project will modernize the space to current VA standards and support an improved environment for patients and staff.

2. SCOPE OF WORK

The Contractor shall provide all labor, supervision, materials, equipment, and services necessary to renovate approximately 2650 sf. within Modular 2 of the ACC Building 30. Work includes but is not limited to upgrades to flooring, wall finishes, doors, lighting fixtures, electrical, restroom refresh, new finishes, and furniture handling in full compliance with safety, infection control, and scheduling requirements to minimize facility disruption.

2.1. All construction activities must comply with the included drawings, specifications, and applicable state and federal codes.

2.2. Field verification of existing conditions prior to initiating work.

2.3. All interior finish selections, including flooring, wall coverings, paint colors, and other finished materials shall be reviewed and approved by the VA Interior Designer through the submittal process prior to installation. The VA Interior Designer will be responsible for selecting all paint colors.

3. CONSTRUCTION TASKS

Furnish and install new flooring – Approximately 2650 sf

3.1. Remove and properly dispose of existing flooring throughout Modular 2.

3.2. Install new, seamless sheet flooring with integral cove base throughout all designated areas.

3.3. The flooring material selected shall be healthcare grade homogeneous smooth rubber sheet flooring or equivalent.

3.4. Ensure that the flooring material is selected:

3.4.1. Does NOT require special cleaners or chemicals for cleaning.

3.4.2. Does NOT require repeat coatings or finishes.

3.4.3. Has some level of sound attenuation.

3.4.4. Accounts for ergonomic design, to add comfort underfoot and reduce foot/leg paint and fatigue.

3.4.5. Withstand wheeled traffic and occasional rolling loads.

3.4.6. Supports Infection Control – no porous, antimicrobial.

3.4.7. Reduces slips/trips – ensure it has a slip resistance.

3.4.8. Acclimatize flooring material prior to install per manufacturer’s specifications.

3.4.9. Prepare the floor for installation. Ensure that the floor is clean of any debris, dust or any protrusions. Repair any cracks, gaps or unevenness in the subfloor with appropriate patching or leveling compound.

3.5. Install flooring material to manufacturer’s specifications.

3.5.1. Unfinished floor shall be leveled to ensure that the chosen floor material can be installed according to the manufacturer’s specifications.

3.6. Notify VA of any curing or setting time for product and incorporate into schedule.

Wall Treatments and Painting – Approximately 751 linear feet

3.7. Remove all wallpaper in Modular 2. Note that the floor to ceiling height is 9ft.

3.8. Patch, prepare, and paint all walls and window frames.

3.9. Accent and field wall colors, as well as finish paint type, shall be as selected by the VA Interior Designer. No painting shall take place until paint colors are approved. Accent walls shall use Dynasty Marquee “Dried Rosemary” S350-A4. Accent walls shall be identified by the VA Interior Designer. Comment by Young, Matthew J.: If Terah is selecting the colors and finish, we should be including that within the SOW. The Contractor would then submit their paint submittal accordingly for approval/concurrence that it matches what we wanted. Comment by Patacsil, Marvin A.: Add the paint information.

3.10. All other walls shall use Dynasty Marquee “Ginger Sugar” MQ3-18.

Vision Panel Comment by Young, Matthew J.: I can place this on a drawing to help clarify what vision panel you are talking about here. At the moment, there isn’t much to build off of. Comment by Patacsil, Marvin A.: Please include in your drawing.

3.11. Remove the interior wall vision panel at the nurses’ stations in MOD 2.

3.12. Infill the opening with gypsum wallboard on each side to match existing wall construction.

3.13. Infill to be fire-rated (where required), finished smooth, primed, and painted.

Doors and Woodwork

3.14. Re-stain 26 doors within Modular 2 to match existing finish.

3.15. Replace all door bumpers with new flat bumpers.

Handrails and Bumper Guards Comment by Young, Matthew J.: If we know what type of bumper guard we want, we should specify this as well. This sets the tone for all mods moving forward.. Similar to paint, doors, flooring, etc. Comment by Patacsil, Marvin A.: I’ll have to get with Terah and see if she has any information.

3.16. Remove existing handrails and bumper guards (Rubrails) (approx. 100 LF each).

3.17. Install new handrails and bumper guards of equal or superior quality.

3.18. Handrails shall be round 1” ½” (38 mm) height, .080” (2 mm) vinyl cover, 0080” 92 mm) continuous aluminum retainer, Rigid Vinyl and (2) unique Stainless Steel bracket options, easy installation clean-up and maintenance, meets ADA and ANSI criteria.

3.19. Bumper Guards (Rubrails) shall be 6” (152.4 mm) height, rubrail shall be vinyl manufactured from chemical and stain resistant unplasticized polyvinyl chloride (uPVC) with the addition of impact modifiers, backing unbacked.

3.20. Handrail/bumper guard color and finish to be reviewed and approved by VA Interior Designer.

Restroom (Room 2-E18)

3.21. Remove existing floor tile and install new water-resistant porcelain tile flooring and base (4" height).

3.22. Patch, prepare, and paint all wall surfaces with moisture-resistant paint.

3.23. Waterproof restroom as required.

3.24. Install new porcelain or ceramic tile wainscot on concrete backer board (4’ high) in toilet area.

3.25. All restroom finishes, including flooring, tile, and paint, shall be reviewed and approved by the VA Interior Designer.

Furniture Handling

3.26. Remove, store, and reinstall all furniture safely using storage containers during construction.

3.27. Contractor is responsible for protecting furniture from damage.

Lighting

3.28. Remove and replace 65 (ea.) lighting fixtures with new, energy-efficient LED fixtures as specified. All new lighting fixtures will use one of the following approved options: Comment by Young, Matthew J.: If we know what type of fixture, include it here. Comment by Patacsil, Marvin A.: Added light fixture information provided by Kevin.

Linear LED Bulbs Type B (40 ea.): 4 ft. nominal length, T8 from factor, 14 W wattage, Equivalent to 28W-32 @ Fluorescent wattage, 5000K color temperature, NO Ballast (ballast bypass required).

LED Flat Panel (25 ea.): 2 ft length x 2 ft width, Lumen output range: 2,400 lm – 4,200 lm, Color temperature selectable: 3500 K, 4000K, and 5000K, No Ballast.

3.29. Install 7 dimmer switches in designated exam rooms.

3.30. Remove specified linear and recessed light fixtures, cap and make safe any abandoned circuits.

3.31. Integrate new lighting with emergency power circuits, as applicable.

3.32. Dispose of old fixtures in accordance with environmental and safety requirements.

3.33. Ensure panel schedules are updated.

Electrical

3.34. Replace 70 non-emergency electrical outlets with hospital grade, almond-colored devices and matching faceplates.

3.35. Remove 30 blank outlet covers, terminate wiring within code-compliant junction boxes, and repair walls.

3.36. Update circuit documentation and verify electrical loadings as required.

3.37. Device and faceplate color/finish to be reviewed and approved by VA Interior Designer.

Plumbing (Room 2-E24 and Nurses’ Station Area)

3.38. Isolate water and remove two sinks.

3.39. Install isolation valves, cap/recess drain lines, and provide access panels.

3.40. Remove all dead legs in piping per VA Directive 1061.

General Site Work

3.41. Maintain a clean and safe construction site with daily cleanup and debris removal.

3.42. Protect floors and surfaces as necessary.

4. PROJECT EXECUTION

4.1. All work shall be performed after standard business hours and in phases to minimize operational disruption.

4.2. No work allowed during holidays or standard business hours (0600-1700); weekend work requires advance approval.

4.3. Field coordination of all utility shutdowns is required.

5. COMPLIANCE AND DOCUMENTATION

5.1. Comply with all federal, state, local, and VA regulations, including NEC, NFPA, and OSHA.

5.2. Submit Activity Hazard Analysis (AHA), Accident Prevention Plan (APP), and project schedule for approval prior to starting work.

5.3. Implement dust control and infection prevention measures as required.

5.4. Provide project closeout documents, including as-builts, warranty, and O&M materials.

5.5. Submit proof of bonding and insurance.

5.6. Ensure all site workers meet TB screening and required safety certifications.

5.7. Adhere to all fire safety and emergency response protocols.

6. WORK SCHEDULE, PHASING, AND PERIOD OF PERFORMANCE

Work Hours

6.1. All construction activities shall be performed after regular business hours (after 1700 hours), unless otherwise approved by the COR.

6.2. No work is permitted during federal holidays or standard business hours (0600–1700 hours, Monday through Friday).

6.3. Weekend work is permitted only with prior written approval from the COR or Contracting Officer (CO).

6.4. The contractor is responsible for coordinating all work schedules in advance with the COR.

Phasing Plan

6.5. Work shall be sequenced and phased to always ensure continued partial operation of Modular 2.

6.6. Contractors must coordinate phasing with VA personnel to minimize disruption to ongoing facility operations.

6.7. Each phase must include site preparation, temporary partitioning and protection, execution of work, cleanup, and safe demobilization before proceeding to the next phase.

6.8. The contractor will not proceed to any new phase without documented permission from the COR that the previous phase is substantially complete and ready for turnover.

6.9. See phasing plan provided.

Holidays

6.10. No construction work shall occur on federally recognized holidays.

6.11. Federal holiday schedule will be provided prior to Notice to Proceed (NTP).

Period of Performance

6.12. The total period of performance for all work under this contract shall be 143 calendar days from the date of Notice to Proceed (NTP), excluding federal holidays.