Statement_of_Work_Rawlins_Wind_Turbine_Maintenance.pdf

BLM RAWLINS FIELD OFFICE

WIND TURBINE SERVICE AGREEMENT

STATEMENT OF WORK

1.00 SUMMARY

1.01 Description of Work: The Contractor shall provide management, supervision, labor, supplies, materials, equipment, and tools required to provide maintenance, monitoring, and additional services specified within this Contract. The work shall comply with codes and standards applicable to each type of work and as listed in the individual sections within these specifications.

1.02 Location of Work: The wind turbine is located at the Bureau of Land

Management Rawlins Field Office at 1300 3rd Street, Rawlins, Wyoming.

1.03 Contractor Qualifications: Qualified licensed personnel, directly employed, and certified by turbine manufacturer shall perform maintenance and services for the specific equipment being maintained.

1.04 Hours of Operation: Working hours for the Contractor shall be between 7:45 a.m. to 4:30 p.m. excluding weekends and federal holidays. If the Contractor desires to work during periods other than above mentioned work hours the Contractor shall notify the Contracting Officer or designated representative three days in advance of intention to work during other periods and receive written approval from the

Contracting Officer. The Contractor shall provide notice forty-eight (48) hours before any interruption in any utility.

1.05 Work Schedule: The contractor shall submit a maintenance schedule yearly.

Provide maintenance schedule during the bid submission, and subsequently when each option period is exercised. Perform inspections and maintenance on the wind turbine as outlined in Section 8 of the Northern Power Systems Operations and

Maintenance Manual. The Contractor shall notify, by written document such as email, the Contracting Officer at least seventy-two (72) hours in advance of performing maintenance.

1.06 Codes and Standards: Work shall be done in compliance with the most rigid of the latest editions of the following:

IBC International Building Code

NFPA National Fire Codes

NEC National Electric Code

2.00 DEFINITIONS

2.01 Conduct of Work: All persons employed by the Contractor shall either be experienced in this type of maintenance/service work or shall work with an experienced person.

This is a performance-based service contract where the requirements are written with results in mind. The contractor shall meet or exceed the standards set forth in the

Preventive Maintenance Requirements of this Statement of Work.

3.00 SPECIFIC TASKS

3.01 Routine Maintenance: The full coverage service shall include annual scheduled maintenance including materials and labor necessary to complete the services outlined in Section 8 of the Northern Power Systems Operations and

Maintenance Manual. As part of the services, provide annual maintenance kit and complete the tasks outlined in the checklist as listed on 8.16 Northern Power 100

Maintenance Checklist & Bolt Torque Table. Initial each task after completion and provide comments of findings.

• Note: Tasks outlined in the checklist to perform once per every 5 years were last performed summer of 2023.

• Note: Tasks outlined in the checklist to perform once per ten year service interval were last performed summer of 2023.

3.02 Monitoring: Provide annual turbine monitoring for operational disturbances and make adjustments required to keep turbine operational. Turbine monitoring shall be made in 10 minute intervals. Additionally, monitoring shall be able to provide operational information, such as KWH produced, to the Government to document power produced by the turbine on a yearly basis. To enable turbine monitoring, install cellular data router and utilize cellular communications. Investigate and remove the

RS 232 connection to the SEL relay and relocate the RTU computer to the base of the wind turbine. Notify Contracting Officer of cellular data router installation so the

Government can disconnect the existing DSL and cancel services.

3.03 Deferred Maintenance:

3.03.1 The transformer has been documented to have a high primary side voltage which required the transformer to be tapped down to enable the turbine to operate.

This has caused an increase in Protective Relay faults. To remedy the faults, install

3-phase monitor and gather high-resolution data of the utility incoming power.

Additionally, identify the transformer tapping as well as verify and document transformer grounding. Review power monitor data and if required solicit the utility company for adjustments to the transformer. Provide separate additional cost breakout if remedy requires transformer replacement which would require re-tapping new transformer.

3.03.2 Upgrade the power converter including resistors, capacitors, snubber capacitors, and main controller replacement.

3.03.3 Replace rubber between blades and balance collars, replace balance collar hardware.

3.04 Emergency Service Calls: Twenty-four (24) hour emergency service calls shall be at a rate listed in the Rate schedule.

4.00 SUBMITTALS:

4.01 Scope: Submittals shall include but are not limited to methods and work schedules.

4.02 Licenses: Contractor shall supply a copy of their certification from the manufacturer for the specific equipment being maintained.

4.03 Fire & Safety Plan: It is the responsibility of the Contractor to submit a

Safety Plan and a Fire Plan to the Contracting Officer prior to or at the Pre-Work

Conference.

4.04 Requirements: Allow at least five (5) working days for submittal review.

Review time commences upon receipt by the Contracting Officer. The original and two (2) copies of each submittal shall be delivered to the Contracting Officer.

4.05 Identification of Submittals: Completely identify each submittal by showing at least the following information:

4.05.1 Name and address of submitter, plus name and telephone number of the individual to contact for further information.

4.05.2 Name of project as it appears in this Statement of Work

4.05.3 Indication of whether submittal is original or is a re-submittal.

5.00 SUPPORTING INFORMATION:

5.01 Period of Performance: This is an option year contract with a base plus four

(4) option years.

5.02 Contractor-Furnished Materials and Services

5.02.1 Furnish all labor, equipment, supervision, transportation, operating supplies, materials, and incidentals necessary to complete the work required.

5.02.2 Provide a comprehensive check list for the itemize inspection work performed and furnish adequate detail in a report describing all work completed during each scheduled maintenance visit in a format agreed upon by the Contractor

Officer and Contractor during the pre-work meeting.

5.02.3 Delivery Storage and Handling: Provide safe handling and delivery of the products being used for this job so that products are not damaged upon arrival to the work site. After each work day, it is the responsibility of the Contractor to properly store respective materials that can be deteriorated from weather exposure and to clean all work areas.

5.03 Key Personnel: The contractor shall identify, by name, within ten (10) days of award the key management, technical, and/or personnel who will work under this contract. All individuals listed shall sign in and out each time at the front desk.

5.04 Disposal of Debris: Dispose all waste materials off-site. Disposal of materials must be performed in a legal manner and payment of fees required is the Contractor's responsibility.

5.05 Codes and Standards: The work shall comply with Federal, State and local codes and standards, following the most stringent, applicable to each type of work and as listed in the individual sections of this Statement of Work.

5.06 Miscellaneous: All electrical work shall be completed by a state licensed electrician excluding low voltage.

5.07 Pre-Work Conference:

5.07.1 A Pre-Work meeting will be held prior to the start of work. The Contractor will be notified in advance of the meeting time, date and place. The purpose will be to review required work, materials, maintenance schedules, payroll and payments, and administrative provisions of the Contract. The Pre-Work meeting will occur over the telephone, TEAMS meeting, or other method that enables remote communication.

5.07.2 The Contractor, any subcontractors and any persons responsible for coordination of the work shall be present at the meeting.

5.07.3 The Contractor shall be prepared to summarize and explain procedures planned for preventive maintenance and present any submittals requested in this

Statement of Work.

5.08 Post-Work Job Conditions:

5.08.1 It shall be the responsibility of the Contractor to make sure that, prior to leaving the project, the worksite is in pristine condition.

5.08.2 If Contracting Officer does not find the post-work site conditions acceptable, the Contractor will be required to remedy the conditions accordingly.

6.00 QUALITY ASSURANCE:

6.01 Qualifications: Maintenance Workers: All maintenance workers shall be experienced in performing work that is required for this project.

6.02 Government Inspections: The COR will perform inspections during all onsite maintenance activities. The COR will ensure the monitoring is being performed throughout the contract.

7.00 MEASUREMENT AND PAYMENT

7.01 Units:

Provide separate price for each of the following:

1. Routine maintenance cost: Paid at a lump sum price.

2. Monitoring cost: Paid at a lump sum price. Implement monitoring within

90 days of award.

3. Deferred maintenance: Paid at a lump sum price. Complete work within

90 days of award.

a. Retapping new transformer (if required): Paid at a lump sum price.

4. Emergency service call: Each call paid based on number of days plus reimbursable costs, materials & equipment costs.

a. Rate Schedule: Provide Commercial Rate Schedule including the following:

i. Daily rates for field service engineering labor.

ii. Daily rates for standby/travel/partial day.

iii. Hourly rates for labor activities at offices for the following:

1. Engineering Management

2. Engineering

3. Project Management

4. Production Services

iv. Reimbursable Costs: Actual cost for airfare, lodging, meals plus

15% for administrative handling.

v. Material and Equipment Costs: Actual cost plus 15% for administrative handling.

8.00 LIST OF ATTACHMNENTS

8.01 Attachment 1: Northern Power 100 Turbine Operations & Maintenance

Manual