Statement of Work (R) Automatic Door.doc

Statement of Work (SOW)

Automatic Door Maintenance

Syracuse VA Medical Center

B.3 SCOPE

Contractor shall furnish all parts and labor to provide two (2) preventive maintenance inspections per year, one in January and one in June, plus all emergency repairs required for the automatic doors described below in Table 1 and located at the Syracuse VA Medical Center, 800 Irving Avenue, Syracuse, NY 13210. The Period of Performance shall be January 1, 2021 to December 31, 2021 with provision of four (4) option years.

B.3.1 RESPONSIBILITY OF THE VETERAN AFFAIRS MEDICAL CENTER

The VA will maintain responsibility for any electrical failures between the power source and the control box of the door controls; any pneumatic failures between the pneumatic source and the control box of the door; and for the doors, frames, glass, locks, finger guards, crash bars, and rails unless damage is caused by the Contractor.

B.3.2 SERVICE

Service shall consist of two preventive maintenance inspections per year on all equipment contained within Table 1, below. Service shall be completed by AAADM (American Association of Automatic Door Manufacturers) certified professionals. Preventative Maintenance (PM) shall include, but not be limited to, inspecting the mechanical, electric, and electronic components of each automated door including its remote controls, i.e., floor mats, scanners, push plates, etc. Any worn or defective part will be replaced at no additional cost to the Government to maintain the equipment in first class operating condition, per the manufacturer’s specifications, including all intervening calls necessary between regular inspections, excepting services necessitated by accident, fire or abuse. The Contractor shall make thorough technical inspections of the equipment in accordance with the commercial practice governing maintenance of automatic door manufacturers. Preventive maintenance inspections shall be evenly spaced during the contract period, but in no event shall more than seven months elapse between inspections. PMs are to be performed in January and June of the contract period.

B.3.2.1

Table 1:

Yes

VA158

VA200

VA201

VA205

VA210

VA214

VA259

VA260

VA261

VA262

VA263

VA264

B.3.3 REPORTS

All equipment shall be catalogued by the Contractor and the dates and types of service rendered shall be noted thereon. A legible, written report of each individual door inspection shall be furnished to the Contracting Officer’s Representative (COR). Such report shall advise of any repairs or repair parts, including those not required to be furnished under the contract that are necessary to maintain the equipment in perfect operating condition. A copy of all special codes and abbreviations used on the above furnished report shall be submitted to the COR. If the COR is not available, Contractor shall furnish reports to Syracuse VAMC Electrician’s prior to starting and after finishing all work.

B.3.4 PARTS

Only standard parts (functionally identical to those supplied by the original equipment manufacturer (OEM)) shall be furnished by the Contractor. All parts shall be of current manufacture and shall have full versatility with presently installed equipment. All components replaced shall become the property of the Contractor.

If, during this contract, the Contractor is unable to obtain parts due to manufacturer’s discontinuance of parts, the Contractor shall install at no additional charge any equivalent unit the VA provides, which may or may not be procured from the Contractor.

B.3.5 HOURS OF WORK

Work required in the performance of this contract shall normally be performed during the Medical Center’s regular administrative working hours, 8:00am to 4:30pm est., Monday through Friday, exclusive of Federal holidays.

Excluding Federal Holidays observed by the VAMC which are:

New Year’s Day

Martin Luther King Day

President’s Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day Or any other day the President declares a holiday.

At the request of the Contractor, work at other times shall be scheduled, coordinated, and approved by the Contracting Officer’s Representative (COR) and performed at no additional cost to the government. Upon arriving at the installation to perform services, the Contractor shall report to the COR, Facility Management Service, Building No. 2, before and after performance of service, providing evidence of service performed. If COR is not available, Contractor shall report to Syracuse VAMC Electrician’s prior to starting and after finishing all work.

All work will commence within twenty-four (24) hours after receipt of telephonic, written or verbal notification (from the Contracting Officer or COR only), unless the COR determines it to be an emergency, in such case work shall commence within three (3) hours after receipt of notification and shall proceed progressively to accomplishment without undue delay. All work on this equipment shall be performed by competent mechanics, experienced and qualified to work on the specific equipment, and all work performed shall be first class and in accordance with good commercial practice.

B.3.6 METRIC PRODUCTS

Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

B.3.7 SAFETY REQUIREMENTS

In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer or his/her designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed enough for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default.