Statement of Work Qatar DOR Extension.pdf

14 October 2020

FOR OFFICIAL USE ONLY

STATEMENT OF WORK

FOR

ARCHITECT-ENGINEERING (A/E) SERVICES

TO SUPPORT

TITLE I/TITLE II/DESIGN DURING CONSTRUCTION (DDC)

Services for the F-15QA Beddown Program for the Qatar Emiri Air Force at Al Udeid Air Base (AUAB)

Doha Qatar

CONTRACT SECTION C -- STATEMENT OF WORK

For Architect-Engineering (A/E) Services to Support Traditional Design and Construction Programs.

PART A – INTRODUCTION

This statement of work (SOW) defines requirements for A/E services in support of Foreign Military Sales International Construction (AFLCMC/WFE) office to support the Title I/Title II/Design During Construction requirement for the beddown of F-15QA aircraft at Al Udeid Air Base, near Doha, Qatar. Place of performance shall be at AFLCMC/WFE offices at Wright- Patterson AFB, Ohio, Al Udeid Air Base, Doha, Qatar; and the Prime Contractor’s CONUS and Qatari office location.

In carrying out the basic contract, the Contractor shall furnish the personnel, services, equipment, materials, facilities, and other requirements necessary for, and incidental to, the performance of work set forth herein.

Primary technical services shall be performed by individuals who are credentialed members of architectural, planning, science, and engineering professions. Disciplines include, but are not limited to, fire protection engineers, architects, landscape architects, interior designers, engineering disciplines typically associated with design and construction, cost estimators, specification writers, Computer Assisted Design and Drafting (CADD) technicians, publication writers/editors, technical writers, graphic artists, Geographic Information System (GIS) analysts, planners, urban designers, economists, and financial analysts. Generally, a credentialed professional (a) is licensed (e.g., registered professional engineer) to practice in the United States and (b) commands the necessary expertise, in terms of knowledge and experience, to undertake the specified task to be identified at the task order level.

AFLCMC/WFE has partnered with the United States Army Corp of Engineers, Transatlantic Division (USACE TAM) to manage the construction of the F-15QA Beddown infrastructure and facilities designed by the A/E under a previous contract with the USAF. This Scope of Work (SOW) includes additional services required of the A/E Designer of Record (DOR) to support the construction phase of the project.

The Period of Performance (PoP) for this effort is to be twenty-four (24) months starting within 30 days from award. Awarding of options shall increase scope of effort but shall not increase the PoP unless specifically negotiated with AFICC.

1 GENERAL SCOPE

1.1 Architectural-Engineering Services

1.1.1 Title I Services

Services related to the design of a specific construction project and consist of general effort management conducting field surveys and investigations to obtain design data and preparing designs, contract plans, specifications, cost estimates, and estimated construction periods of performance. Title I services may also include all aspects of design such as building commissioning services and preparation of operating and design manuals.

1.1.2 Title II services

The Contractor shall address and interpret all aspects of design to support Requests-for-Information (RFI) reviews, design submittal reviews (including shop drawing reviews, and the preparation and presentation of expert testimony, if required. The Contractor will maintain original record copies of contractor submittal approval documents, design drawings, shop drawings, as-built drawings and other appropriate documentation to support external review, audits, and claims. Some tasks may require planning and logistical support to include on-site translation and/or interpretation.

1.1.3 Other A/E Services – N/A

1.2 Program Requirements for A/E Services - NA

PART B – ADMINISTRATIVE AND MANAGERIAL REQUIREMENTS

The Contractor shall provide management, planning, performance measurement and cost status reporting pertinent to the performance of the requirements identified in the TO.

2 APPLICABLE DOCUMENTS

Comply with all applicable, (1) federal, state, and local statutes (US and Qatari), instructions, manuals, handbooks, regulations, guidance, policy letters, and rules (including all changes and amendments), and (2) Presidential Executive Orders, in effect on the date of issuance of –the TO, including Unified Facilities Criteria (UFC), Unified Facilities Guide Specifications (UFGS), and Qatari Construction Standards (QCS). In addition, the Contractor shall refer to the AFCEC Technical Services Quality Assurance Program, Guidance for Contract Deliverables (GCD) to be provided under individual task order as applicable (current version, unless otherwise specified).

This GCD is a reference document to be used in the generation of contract deliverables.

Installation or location-specific documents shall be identified in individual task orders. The contractor shall be responsible for identifying and complying with all applicable requirements as they pertain to the individual project requirements of each task order.

3 TASK ORDER MANAGEMENT, PLANNING, AND REPORTING SERVICES

The USG team shall monitor the project schedule of events, status of resources, report(s) on the activities, and progress toward accomplishing project objectives; and document for government review and approval the results of the project efforts for the TO.

3.1 Project Web Site - NA

3.2 WBS Requirements - NA

3.3 Schedule and Planning Requirements - NA

3.4 Cost and Status Reporting

Provide progress and cost reports as specified in the TOs. Cost and status reports are listed below in order of increasing complexity. The individual TO will specify (1) if one or two of the following reports are required; and (2) if reports are required at the TO level or at the project level with a TO rollup. Contractor’s Progress, Status, and Management Reports (CPSMRs) with cost information are recommended for TOs under $500,000. TOs over $500,000 typically require (1) a CPSMR and (2) either a Performance and Cost Report (PCR) or a Funds and Man- Hours Expenditure Report (FMER).

3.4.1 Contractor’s Progress, Status, and Management Report

Prepare and submit a CPSMR. The CPSMR shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. The CPSMR shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken, and outstanding issues. Cost information may be included or omitted in this report as required in the

TO. (CDRL B004)

3.5 Photo Documentation - NA

3.6 Task Order Scoping - N/A

3.7 Meetings and Travel Services

3.7.1 Meeting/Teleconference Support

Attend and/or support meetings and teleconferences as required by the Contracting Officer’s Representative (COR) with the customer and/or government representative(s). The purpose of the meetings includes, but are not limited to, contract discussions, progress reviews, project scoping, planning, design reviews, planning/programming charrette activities, project definition, construction reviews, project status, and the general exchange of information concerning current and future activities. Contractor is expected to participate in two (2) teleconferences per week to update on TO progress and stay informed with current work efforts. When specified in the TO, the Contractor shall participate in and/or facilitate on-site meetings. (CDRLs B007, B008, B009). The contractor shall include in the Base Bid, participation of three personnel in a maximum two (2) stateside (CONUS) meetings and two (2) on site meetings in Qatar

(OCONUS) .

a. Two (2) CONUS meetings: estimated on site for 3 days plus 2 days for travel

b. Two (2) OCONUS meetings : estimated on site 5 days plus 3 days for travel (Qatar)

3.7.1.1 Bid Option

3.7.1.1 Repeatable pricing for additional three person CONUS trip

3.7.1.2 Repeatable procing for additional three person OCONUS trip

3.8 Regulatory/Professional Interface - NA

3.9 Notification Requirements

The Contractor is required to notify the Contracting Officer (CO) and COR of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include, but are not limited to, health risks, spills, unexpected utility crossings, unusual weather conditions, unacceptable materials, changes in critical personnel, and Unexploded Ordnance (UXO). As an example, if unanticipated UXO was discovered during field activities, the Contractor would be required to immediately stop work, report the discovery to the base POC and COR, and implement the appropriate safety precautions. Commencement of field activities could not continue until clearance was received from the CO. On critical issues, oral notification should be made immediately, followed by written notification as soon as practical. (CDRL A003)

3.10 Work Site Coordination

Coordinate work site activities to ensure the protection of human health and the environment; the prevention of damage to property, utilities, materials, supplies, and equipment; and the avoidance of work interruptions.

The Contractor must conduct work in compliance with the installation environmental policy, in accordance with installations EMS, and respective to the installation's significant aspects and environmental action plans (EAPs). The Contractor must comply with Occupational Safety and Health Administration (OSHA) safety and health regulations and local safety office requirements. The Contractor is required to provide the CO copies of any OSHA report(s) or host nation safety and health report(s) submitted during the duration of the TO. For work at overseas locations, the Contractor must comply with host nation laws and regulations regarding safety and health including the U.S. Army Corps of Engineers (USA CE) Safety and Health Requirements Manual, EM 385-1-1. (CDRL A004) Specifically, coordinate work site activities with applicable existing base or area operations.

Examples of the offices/departments that the Contractor shall coordinate activities with include, but are not limited to:

Transportation Planning

Police/Security Utilities

Hazardous Materials Operations Permitting

Fire Department Pass and Identification

Safety Facility Management

Base Civil Engineer Local Reuse Authority

Public Works Field Operations

Local and State Regulators Federal Regulators

Off Site Emergency Facilities Bioenvironmental

Communications

Federal Aviation Administration Installation EMS Coordinator

3.11 Spatial Data (Map) Requirements – N/A

4 TASK ORDER PROJECT PLAN DEVELOPMENT SERVICES

N/A

PART C – PLANNING SERVICES

N/A

5. SRM PLANNING AND PROGRAMMING – N/A

PART D – TRADITIONAL SERVICES (SRM)

It is anticipated that Title I services will be required for projects related real property and real property transactions. Real property is defined as lands, buildings, structures, utilities systems, improvements, and appurtenances thereto. Includes equipment attached to and made part of buildings and structures (such as heating systems), but not movable equipment (such as plant equipment).

Design Services - Assist in various activities related to Design on facilities of interest to the government. These services include production and/or review of designs, plans, drawings, design analyses, cost estimates, and specifications required to execute a site-specific construction project.

6. TITLE I TRADITIONAL SERVICES

This SOW includes minimal pre-design planning support (studies and surveys) and the preparation of designs including plans, drawings, design analyses, specifications and cost estimates required to execute modifications and complimentary efforts to the previously designed F-15QA Beddown designs.

6.1 Pre-Design Planning Support – N/A

6.2 Design - As required, to support approved Change orders or requested by the USG. Base contract will support two major change order efforts with options for supporting one per period of performance.

6.3 Design Guidance and General Requirements

6.3.1 Preparation of Drawings

Prepare all drawings for submittals in sizes as stipulated in the individual TO. The drawings shall be drawn to appropriate scales and dimensioned completely and accurately. The Contractor shall produce and provide drawings using Computer Aided Design and Drafting (CADD) software. Provide Adobe Acrobat Portable Document Format (PDF) files for design and record drawing submittals. Drawings will comply with the DoD CADD Standard latest version. The CADD standard is available at (http://www.wbdg.org/ccb/ ).

Half-Size Drawings Ensure all drawings are of sufficient quality and readability to allow half-size reproduction of drawings, if required, for bidding or review purposes.

6.3.2 Preparation of Specifications and Reports (If required)

6.3.2.1 General

The Contractor shall provide specifications that are as brief as possible, definitive, and free of ambiguities and omissions that may result in controversy and contractor claims for additional compensation. Use of the guide specifications of the Unified Facilities Guide Specifications (UFGS) system is mandatory in preparing specifications for Design-Build projects and Design- Bid-Build projects. UFGS are available at the Whole Building Design Guide website (http://dod.wbdg.org/). Tailor the UFGS as necessary to suit the work required by the specific project, including editing for metric or inch-pound. In addition, modify and edit to reflect the latest proven technology, materials, and methods, if warranted. Use the project specification sections from the website that are current at the beginning of the Pre-Final design. Bound copies shall be provided as required in the TO. Specifications shall also be provided on approved electronic media as approved by the CO as Microsoft Word documents and/or pdf format.

http://www.wbdg.org/ccb/ http://dod.wbdg.org/)

(CDRL A011)

6.3.2.2 Format for Specifications and Reports

6.3.2.2.1 Cover

Use the standard covers for submittals, specifications and reports.

6.3.2.2.2 General Format Concerns

Type documents (12 point, minimum) on 8-1/2" x 11" white, bond paper. The left and right margins shall be one inch.

6.3.2.2.3 Specification Format

The text numbering system, page numbering system, index, general format and nomenclature shall conform to the latest format of the Construction Specification Institute, MasterSpec, or as otherwise required by the TO.

6.3.2.2.4 Page Numbering

Consecutively number each page within each section beginning with page 1, at the bottom center. For example, the fifth page of Section 06100, would be "06100-5." Begin each section on a new page. Final reports shall also be consecutively numbered at the bottom center.

6.3.2.2.5 Applicable Publications

Include in the specifications only those referenced publications that are absolutely necessary to establish a biddable standard. All referenced standards must be on file in the Contractor's office in case of questions.

6.3.2.2.6 Nomenclature

References to the "Architect, Engineer, Owner, Client," etc., are not permissible. Use "Contracting Officer" wherever "Owner" or "Client" is referenced and use "Contractor" wherever "subcontractor" or "installer" is referenced in the specifications.

6.3.2.2.7 Grammar

Use complete sentences with correct spelling. Do not include "contract" language in specifications. Address the technical aspects of projects only.

6.4 Preparation of Project Cost Profile - N/A

6.5 Project Support – Design During Construction (DDC)

6.5.1 DDC Base Bid (Change Order Support)

6.5.1.1 A/E may be called upon to provide Designer of Record (DOR) services and support during the construction phase of the project to support approved change orders that may include, but not be limited to the following:

a. Provide technical support and DOR consultation relative to various aspects of the contract documents directly related to the original designs.

b. Review and make recommendations for USG approved contractor and or customer proposed change orders and contractor-initiated value engineering proposals. If approved and directed by AFLCMC/WFE, the A/E will provide design support to incorporate the change order in the design documents to include cost estimate and schedule.

c. Site Observations Visits: The A/E may be requested to perform site observations to observe construction issues, perform investigations to implement changes or observe construction completion and conformance to contract documents. A/Eill utilize local resources to the maximum extent possible.

d. Develop addendum documents for issuance to the Construction Contractor

e. Consultation and review meetings with the Customer as requested

f. Independent Government Estimate (IGE) Support

6.5.2 Meetings and Conferences

6.5.2.1 Routine meetings and conferences requiring travel were specified in Sec 3.7

6.5.3. Specific Task Elements –known elements of design changes to be developed by the DOR at the time of negotiations for base contract effort.

6.5.4.1 Facilities Requirements Document (FRD) – One thousand (1000) manhours for the incorporation of changes driven by the latest approved Facility Requirements Document (FRD) by the USAF, “Revision D” and desired by the QEAF to be included in the Base Bid

6.5.4.2 Hush House Foundation Design – One thousand (1000) manhours for the incorporation of foundation design to site adapt at a predetermined location for GFE engine test cell equipment (Hush House) provided by F-15QA Program Management Office, AFLCMC/WAQ to be included in the Base Bid

6.5.4.3 Change Order Elements – Four Thousand (4000) manhours of engineering design support effort are to be included in the Base Bid

6.5.4 Bid Option

6.5.4.1 Repeatable Bid Option for one thousand (1000) manhours to work unforeseen change order packages

7 TITLE II TRADITIONAL SERVICES

7.1 General

Title I services shall provide registered/licensed Architects and Engineers familiar with the completed design to accomplish A/E support during construction.

7.1.1 Deliverables

7.1.1.1 Requests For Information (RFI)

The A/E shall review and provide written response to a maximum of four hundred (400) RFI’s.

The goal for response to the USG being three (3) working days, the A/E shall provide written response and clarification, and/or drawings, as necessary, to fully provide answers to the written RFI’s. The A/E shall maintain an accurate log of all RFIs received and reviewed by the A/E.

(CDRL A001)

7.1.1.2 Submittal Reviews

Within the prescribed period of performance, the A/E shall review a maximum of two hundred

(200) submittals for completeness, technical accuracy, and compliance with contract requirements, and, recommend approval or rejection accordingly. The A/E shall maintain an accurate log of all submittals received and reviewed by the A/E. Turnaround time for submittals will be as mutually agreed with by AFLCMC and the A/E. Initial goal is five (5) working days.

A resubmittal of a previously submitted shop drawing shall be considered as a 0.5 value shop drawing submittal. (CDRL A001)

7.1.2 Bid Options

7.1.2.1 Repeatable Bid Option to support an additional 200 RFIs for resolution

7.1.2.2 Repeatable Bid Option to support an additional 100 Submittals for DOR review

7.2 Limitations of Authority

Certain actions are reserved for the CO. The A/E Contractor shall not:

a) Authorize deviations from the contract documents

b) Approve substitute materials or equipment

c) Assume any of the responsibilities of the construction contractor's superintendent or of subcontractors

d) Expedite the work for the construction contractor

e) Advise on, or issue directions concerning, construction means, methods, techniques, sequences or procedures, or safety precautions and programs in connection with the work

f) Reject work or require special inspection or testing

g) Order the construction contractor to stop the work or any portion thereof, except under a life-threatening, health-threatening or safety-threatening condition or event.

h) Grant a time extension.

i) Obligate an expenditure of funds.

8 OTHER TRADITIONAL A/E SERVICES – N/A (being done by USACE)

9 GOVERNMENT POINTS OF CONTACT

Government POC shall be specified in the TO or provided under separate cover.