Statement of Work - Plumbing_Sources Sought.pdf

STATEMENT OF WORK

Commercial Plumbing Repair and Installation Services VA Pacific Islands Health Care System (VAPIHCS)

1. Purpose

The purpose of this contract is to obtain qualified commercial plumbing contractors to perform plumbing repair, replacement, and limited installation projects at the VA Pacific Islands Health Care System (VAPIHCS). Work performed under this contract will primarily consist of repair and replacement of existing plumbing infrastructure located throughout VAPIHCS facilities.

The contractor shall provide all labor, supervision, materials, equipment, tools, transportation, and incidentals necessary to perform plumbing repair and replacement work. Individual plumbing repair projects will be approved by the COR or issued by the Government on an as-needed basis through a modification of the contract.

2. Scope of Work

The contractor shall provide plumbing repair and replacement services necessary to maintain plumbing systems in safe and operational condition throughout VAPIHCS facilities.

Plumbing systems covered under this contract may include domestic hot and cold water systems (typically ranging from ½” to 3”), sanitary sewer systems (typically 1 ½” to 4”), boiler systems repair or replace, storm drainage systems, piping valves, pumps, and plumbing fixtures. Work may include repair or replacement of piping systems, repair of leaking pipes, replacement of plumbing valves, installation or replacement of plumbing fixtures, pump repair or replacement, drain line repair, sewer line cleaning, repair or replacement, troubleshooting of plumbing system failures.

The contractor may also be required to inspect plumbing systems to determine the cause of plumbing failures and recommend corrective actions. All work shall comply with applicable federal, state, and local plumbing codes and regulations.

This contract is intended for repair, replacement, and minor modifications of existing plumbing systems and is not intended for new construction projects.

Fire suppression systems are not included within the scope of this contract unless specifically authorized in writing by the Contracting Officer.

3. Project-Based Work

Work performed under this contract will generally be issued as individual plumbing repair or replacement projects. These projects may range from small repairs requiring several hours to complete to larger repair projects requiring multiple days of work.

Examples of projects that may be required include replacement of domestic water piping, repair or replacement of plumbing valves, repair or replacement of sewer piping, plumbing fixture replacement, pump replacement, leak detection and repair, drain line repair, and plumbing system modifications required to support facility upgrades.

The Government may issue multiple plumbing repair projects during the life of the contract based on facility needs and available funding.

4. Ordering Procedures

Work under this contract will be ordered on an as-needed basis. When plumbing repair work is identified, the Government will request the contractor to evaluate the work and provide a written estimate.

The contractor shall inspect the plumbing issue and submit a firm-fixed-price proposal describing the scope of work, materials required, labor required, and estimated completion schedule.

Prior to submitting an estimate, the contractor may be required to visit the work site to evaluate conditions and verify the scope of work. The contractor shall coordinate site visits with the COR to ensure access to the work area.

The Government will review the estimate and may negotiate the proposed price prior to authorizing the work. No work shall begin until written authorization is provided by the Contracting Officer.

Each authorized repair project will be issued through a written authorization by the COR or modification issued by the contracting officer.

5. Emergency Plumbing Repairs

Emergency plumbing failures may occur that require immediate contractor response.

Emergency conditions may include flooding, sewage backup, pipe rupture, loss of domestic water service, or other plumbing failures that threaten facility operations, patient care, or Government property.

The contractor shall be capable of responding to emergency service requests within two

(2) hours of notification.

Upon notification of an emergency condition, the contractor shall respond to the site, evaluate the situation, and provide an estimate for the repair work.

The contractor may take reasonable actions necessary to stabilize the condition and prevent further damage. The contractor shall limit emergency work to stabilization and prevention of further damage until full repair authorization is provided, unless otherwise directed by Contracting Officer.

6. Emergency Pricing Controls

Emergency response requirements do not automatically authorize premium labor rates or increased pricing. Emergency repair work shall be priced in the same manner as routine repair work unless specifically approved by the Contracting Officer.

Contractors shall not apply automatic emergency surcharges, mobilization fees, or premium labor rates unless those costs are justified and approved by the Contracting Officer.

Estimates submitted for emergency repairs shall clearly identify the scope of work, labor required, materials required, and any additional costs associated with the emergency condition. The Government reserves the right to review and negotiate emergency repair estimates prior to authorizing the work.

7. Work Locations

Work under this contract may occur at the following VAPIHCS facilities:

• Building 30 – Ambulatory Care Clinic (ACC), 459 Patterson Rd., Honolulu, HI

• Building 32 – Parking Structure (PRKG), 459 Patterson Rd., Honolulu, HI

• Building 110 – Community Living Center (CLC), 110 Krukowski Rd., Honolulu, HI

• Building T1 – E Wing, 1 Jarret White Rd., Honolulu, HI

Additional VAPIHCS facilities may be included during the life of the contract if plumbing repair work is required.

8. Work Site Responsibilities

The contractor shall be responsible for protecting Government property and maintaining safe work areas. If required to perform plumbing repairs within occupied spaces, the contractor shall coordinate with the COR to move furniture or equipment necessary to perform the work. All items moved shall be returned to their original configuration upon completion of work.

The contractor shall remove and properly dispose of all debris and materials generated during plumbing repair activities. Government dumpsters or trash receptacles shall not be used unless specifically authorized by the Government.

The contractor should assume limited staging space may be available within facility premises. Temporary staging areas may be designated by the COR depending on availability.

9. Work Hours

Routine plumbing repair projects will normally be scheduled to minimize disruption to patient care and facility operations. Depending on the nature of the repair, work may be required during evenings, weekends, or federal holidays.

Emergency plumbing repairs may be required at any time.

All work scheduling shall be coordinated with the COR.

10. Contractor Qualifications

The contractor shall employ qualified plumbing technicians capable of performing plumbing repair and installation work.

All plumbing work shall be performed by technicians holding the appropriate plumbing licenses required to perform plumbing work in the State of Hawaii. The contractor shall also maintain a valid State of Hawaii contractor license.

Contractor personnel shall possess the ability to obtain and maintain installation access credentials. Contractor personnel shall maintain proper identification while working at VAPIHCS facilities.

11. Safety and Infection Control

All contractor personnel shall comply with VA safety regulations and infection control requirements while performing work at VAPIHCS facilities.

The contractor shall comply with Infection Control Risk Assessment (ICRA), Interim Life Safety Measures (ILSM), Lockout/Tagout procedures (LOTO), hot work permit requirements, and all applicable Occupational Safety and Health Administration (OSHA) regulations.

Contractor personnel shall coordinate work with the COR to ensure patient care operations are not disrupted.

12. Known or Anticipated Plumbing Projects

The Government has identified several plumbing repairs and replacement needs that may be issued as modifications under the resulting contract. These projects are provided for planning purposes only and do not guarantee that work will be ordered.

Examples of anticipated plumbing repair projects include replacement of aging domestic water piping hot and cold as well as boilers, replacement of plumbing valves and control valves, repair or replacement of sanitary sewer piping, drain clearing and scoping of sewer lines, plumbing fixture replacement projects, repair or replacement of pumps associated with plumbing systems, leak detection and repair of underground or concealed piping, repair or replacement of backflow prevention devices, and drain line repair.

Additional plumbing repair projects may be identified during the life of the contract as facility maintenance requirements emerge.

The projects listed above are provided for planning purposes only. The Government does not guarantee that any specific project will be issued under the contract. The number and size of projects issued during the contract period will depend on facility conditions, maintenance priorities, and available funding.

13. Pricing and Estimates

When requested by the Government, the contractor shall evaluate the plumbing repair requirement and submit a written firm-fixed-price estimate for the work to be performed.

The estimate shall identify the scope of work, labor required, materials required, and estimated completion schedule. The contractor’s proposed price shall include all labor, supervision, materials, equipment, transportation, overhead, and profit necessary to complete the work.

The Government reserves the right to review and negotiate all estimates prior to authorizing work.

If additional work is identified during performance, the contractor shall notify the COR and submit a revised estimate for Government review and approval prior to performing the additional work.

Invoices shall correspond to the approved project price and shall include documentation describing the work performed and materials installed.

Estimate Submission Timeline

The contractor shall submit written estimates within the following timeframes unless otherwise approved by the Contracting Officer:

• Emergency repairs: Estimate provided as soon as practicable, typically within 4 hours of site evaluation.

• Minor repairs: Estimate submitted within two (2) business days.

• Complex or multi-day repair projects: Estimate submitted within five (5) business days after site evaluation.

If additional time is required to prepare an estimate due to the complexity of the repair, the contractor shall notify the COR and request approval for an extended submission timeline.

The Government reserves the right to request expedited estimates when facility conditions require immediate repair.