Statement of Work - Playground resurface_AIRSTAHOUSTON_1.docx

USCG Air Station Houston

PLAYGROUND RESURFACE – FY24

U. S. COAST GUARD

AIR STATION

HOUSTON, TX 77034-5569

Statement of Work (SOW)

Subj: Playground Resurface Project

1. DESCRIPTION: The United States Coast Guard Air Station Houston is soliciting for a contractor that will provide all labor and materials to remove existing rubberized pellet surface and replace with fall safe foam surface to improve safety of play area. A recent environmental inspection revealed that existing rubberized pellets were running out into the parking lot and storm drain and need to be removed and replaced as this is an environmental violation. Resurfacing the play area with fall protecting foam will increase safety for children using the area.

2. COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK: The Contractor shall be required to commence as soon as all supplies are acquired for the project. All contractors must contact the Coast Guard Air Station Facility Engineering Department to arrange base access.

3. GOVERNMENT FACILITIES: Electricity and water will be made available from Air Station Houston’s facility. Contractor is responsible for providing extension power cords and any required tools as necessary.

4. SCOPE OF WORK:

a. Upon arrival, check in with a Facility Engineering Representative.

b. All work is to be completed Monday through Friday between the hours of 8:00 AM and 5:00 PM unless otherwise arranged with the Facility Engineering Department.

c. Maintenance to be performed includes the following:

1. Disassemble and remove existing playground equipment. Set aside in secure location, maintain accountability for all parts. Vendor is responsible for any parts lost or broken during disassembly and storage.

2. Remove and dispose of wood lumber boarder around existing structure. Vendor is responsible for disposal of all removed parts.

3. Remove and properly dispose of existing rubberized pellets and sand. Vendor is responsible for disposal of all removed parts.

4. Excavate area 4 inches deep and level area in accordance with the dimensions included in Enclosure 1 of this scope of work.

5. Install French drain allows flow to pre-existing storm drain.

6. Install synthetic foam playground base that provides fall protection up to 60 inches similar to the material shown in enclosure 2. Full surface should be 2 inches of aggregate base with 2 inches of foam to provide fall protection up to 60 inches.

7. Install approximately 90 feet of concrete curb around play area with dimensions provided in Enclosure 1.

8. Include protective terra-tex Geortextile membrane as weed retardant.

9. Reseed grass around play surface with Saratoga 40 grass with pile height of 1 ¾ inches.

10. Level, anchor and reassemble existing play set.

d. At the completion of each day checkout with a Facility Engineering Representative.

e. Contractor will provide all materials and equipment needed to execute the job, and will comply with all city, state and federal laws.

f. Any potential bidders have the option to make a site visit to U.S. Coast Guard Air Station Houston prior to submitting a bid in order to be accepted for the job. For ease of scheduling, 2 dates will be provided for potential bidders by Air Station Houston’s Facilities Engineering department at a later date. The Facilities Engineering office can be reached at 713-578-3060 or D08-DG-ASHouston-FacEng@uscg.mil.

g. The Contractor will not touch Coast Guard aircraft, nor impede the operation of aircraft or its personnel.

h. The Contractor and its personnel shall wear identification badges while on Coast Guard property. Identification badges shall be visible at all times. Personnel may take appropriate measures to avoid potential hazards created by the wearing of badges while actively working. SAFETY IS PARAMOUNT!

i. The Contractor shall not subcontract any part of this project without prior written consent of the Contracting Officer.

j. The Contractor and/or its personnel shall refrain from smoking while inside any Air Station buildings, within 50 feet of any entrance to any Air Station Buildings, and within 50 feet of any flammables. A designated smoking area is available on-site.

k. The Contractor and/or its personnel may utilize the restroom facilities closest to where work is being performed.

l. The Contractor and/or its personnel shall refrain from utilizing the fitness and recreational equipment located on the Air Station Houston complex.

m. The Contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise noted herein).

n. The Contractor shall plan, schedule, coordinate and assure effective service to meet U.S. Coast Guard requirements.

o. The Contractor shall provide a written report to Coast Guard Air Station Houston once the final project and work is complete. The final report can be e-mailed to USCG Air Station Houston Facilities at D08-DG-ASHouston-FacEng@uscg.mil at or faxed to: 713-578-3090.

5. GOVERNMENT RESPONSIBILITIES:

a. The government will provide Contractor personnel access to all spaces necessary to facilitate the installation of any component associated with this project during normal business hours at the Air Station as follows: Monday through Friday 8 AM to 5PM unless prior approval from Facilities Engineering Department. Any scheduled working times outside normal business hours by Contractor personnel shall be coordinated with the Air Station Houston Facilities Engineering Department at 713-578-3060 or D08-DG-ASHouston-FacEng@uscg.mil prior to the commencement of said work. At any time scheduled work needs to go beyond normal business hours, the Contractor shall immediately notify Air Station Houston Facilities personnel.

b. No work shall be scheduled during Federal Holidays or weekends, unless prior approval has been coordinated with the Air Station Houston Facilities Engineering Department Head / project point of contact.

c. All Contractor access to designated restricted and/or controlled access spaces will be coordinated with the Command Security Officer prior to accessing these spaces. Once in these spaces, Contractor personnel will be monitored by Coast Guard personnel with appropriate access and clearance to be inside these designated restricted and/or controlled access spaces throughout the performance of work in these spaces. At no time shall the entry points of these spaces remain unlocked to facilitate ease of installation.

6. TRAVEL:

a. The principal place of job performance is the United States Coast Guard (USCG) Air Station Houston located at 1178 Ellington Field, Houston, Texas 77034. Accordingly, reimbursable travel and per diem for Contractor personnel performing work on a regular basis at this place of performance is not authorized. The Contractor shall notify a member of Facilities Engineering of the start date and time by calling 713-578-3060 prior to commencing work.

7. SECURTIY REQUIREMENTS:

a. Access to USCG Aircraft Hangar is through the Military at Ellington Field. The Military requires all contract personnel accessing the facility to have credentials under the RAPIDGate program managed by EID Passport, INC. Each contracting and subcontracting company and venders shall be enrolled in the program. Every employee of those companies who accesses the facility must be registered in the program. Fees for enrollment and registration shall be paid by the contractor. The credential shall be kept valid during awarded time frame. For instruction on enrollment and registration in RAPIDGate program, contact EID Passport customer service at 877-727-4342 or http://eidpassport.com.

b. The Contractor and its personnel performing work under this project shall be escorted at all times whenever work is to be performed in designated restricted and/or controlled access spaces. At no time shall the Contractor and its personnel be left unattended while working in designated restricted and/or controlled access spaces. Escorts shall be Coast Guard members currently assigned to Air Station Houston, with appropriate clearance levels and access to be in the specific designated restricted and/or controlled access space at the time work is to be performed.

c. The Contractor shall provide employee information for all foreign nationals (defined as those employees not currently designated a U.S. Citizen as determined by applicable U.S. law, regulation, or policy) prior to the commencement of any on-site work related to this project and entry onto the premises of the U.S. Coast Guard Air Station Houston. Individuals determined to meet the criteria to be considered a foreign national will be allowed access to the Air Station property; however, these individuals will be prohibited from accessing the designated restricted and/or controlled access spaces, even when under escort, unless otherwise approved by the Command Security Officer.

d. The Contractor shall provide a personnel alphabetical roster of all individuals assigned to perform work under this project, listing the dates work is to be performed by the individual – daily rosters may be provided for ease of facilitating the next day’s work. Daily rosters shall be provided to the Command Security Officer no later than 1500 the day before work is to be performed.

e. The Contractor and its personnel shall provide a valid non-expired state or federal issued photo identification card or credential upon accessing the Ellington Field property. Identification card or credential shall be handed to the sentry for visual inspection and validation. Failure to provide a valid non-expired state or federal issued photo identification card or credential will prevent your access to Ellington Field, even if under escort.

f. The Contractor shall not bring any contraband, weapons and/or questionable items onto Ellington Field Joint Reserve Base, where the U.S. Coast Guard Air Station Houston is located.

8. PROBLEMS GETTING ON BASE: If the Contractor is unable to get on base, they must immediately contact a Facility Engineering Department representative at 713-578-3060/3061/3062 or the Watch Captain at 281-960-2529.

9. PRIMARY POINT OF CONTACT: Facilities Engineering Officer, 713-578-3060, D08-DG-ASHouston-FacEng@uscg.mil.

ENCL 1:

ENCL 2:

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