STATEMENT OF WORK NORFOLK NAVAL SHIPYARD draftPDFfinal.pdf

STATEMENT OF WORK NORFOLK NAVAL SHIPYARD (NNSY)

CHANGE OF COMMAND

1. Objective: Norfolk Naval Shipyard (NNSY) Change of Command ceremony requires the services of a qualified vendor to provide sound, video and live streaming equipment and services for the upcoming Change of Command.

2. Background: Norfolk Naval Shipyard (NNSY) is a U.S. Naval facility located in Portsmouth, Virginia and it’s a

U.S. Navy custom and tradition to hold a Change of Command ceremony for the outgoing and incoming shipyard commanders. The Change of Command will have approximately 1,000 guests attending.

Section B: Applicable Documents

3. Documentation: N/A

Section C: Requirements

4. Scope of Work:

The Change of Command ceremony requires the services of a contractor to provide an indoor/outdoor venue to consist of:

• approximately four (4) 70” monitors with stands strategically placed,

• two (2) live sound (PA+FM Transmission) podium microphones,

• two (2) HD Cameras for live streaming purposes with remote location internet broadcasting

• approximately eight (8) speakers with stands to transmit audio to the audience.

This also includes setup and breakdown of all provided equipment ensuring a safe and successful event that will support approximately 1,000 guests and participants. The sound system is intended for the audience to be able to hear the ceremony. The video system is to provide monitors in key locations in Bldg. 163 for people who are unable to see the stage from where they are standing. The online streaming service is for people who are unable to attend the ceremony itself.

Before the ceremony begins, the four (4) 70” monitors and the livestream presentation will display the NNSY logo and the following statement, “Norfolk Naval Shipyard’s Change of Command Ceremony will start at 10:00 a.m.”

Date and Time of required service 28-29 June 2023.

June 28th: arrive at 9:00 a.m. for setting up and testing of all equipment.

June 29th: arrive at 7:00 a.m. to perform final checks. 10:00 a.m. is the start time of the Change of

Command itself and will last for approximately 90 minutes. Breakdown will commence immediately after all guests have departed (approximately 12 PM).

The determination to request this service was made through NNSY Public Affairs Office when their capabilities to perform the task were greatly exceeded.

5. Government Furnished Property: Two (2) podiums and one (1) stage.

6. Security Requirements:

• All vendor’s employees onsite must be U.S. citizens.

• All vendor’s employees must meet the criteria to obtain a Green NAVSEA Security Badge by COB, Friday, June 2, 2023.

• Vendor must adhere to all cyber security requirements.

• Vendor is only authorized to shoot and record onstage activity only. They are not to shoot or record anything off or around the stage.

• The vendor is not authorized to shoot any personnel that has an identification badge such as but not limited to a NAVSEA Security Badge, Command Access Card (CAC), escort badges, and contractors’ badges.

• If during the operation of the cameras at any time before, during or after the ceremony, the camera operator knows or might think a badge made it into the frame, they are to immediately adjust the camera so the badges are no longer in the frame and report it to NNSY Security, Code 1120, immediately after the incident for further instruction.

8. Delivery Terms/Shipping/Transportation FOB Origin: Vendor will transport all required equipment to and from the site.

9. Place of Performance/Delivery Location: Norfolk Naval Shipyard, Bldg. 163, High Bay

10. Period of Performance (PoP)/ Completion Date/ Delivery Date: The period of performance is two days:

June 28th: arrive at 9:00 a.m. for setting up and testing of all equipment.

June 29th: arrive at 7:00 a.m. to perform final checks. 10:00 a.m. is the start time of the Change of

Command itself and it will last for approximately 90 minutes.

Breakdown will commence immediately after all guests have departed (approximately 12 PM).

Section D: Contact Information

11. Defense Biometric Identification Systems (Dbids) For Installation Access Any new contractor, vendor or supplier requesting base access AFTER 31 May 2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued. Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access AFTER 14 August 2017.

Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point. If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

• Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

• The VCC will pull up your information in the computer, ensuring all information is current and correct.

• Once your information is validated, a temporary DBIDS credential is provided.

• Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 90 days).

• For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

• The representative will enter base access authorization and then you may proceed to work. If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

• Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

• Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

• Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

• Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

• You may now proceed to work.

FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR LOCAL

BASE VISITOR CONTROL CENTER. INFORMATION IS ALSO

PROVIDED AT: www.cnic.navy.mil/om/dbids.htmlOne-Day Passes. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by nonparticipants in the DBIDS.

12. Portable Electronic Devices (PEDS)

a. In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electronic Devices (PEDs) while in or on Department of Navy Submarine spaces are prohibited. A portable electronic device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

b. All PEDs including but not limited to tablets, laptops, iPads, and cell phones that will be used for this job must be turned into Norfolk Naval Shipyard’s Code 109 Information Technology and Cybersecurity Department for inspection of the equipment no later than COB, Friday, 9 June 2023. An appointment will have to be made ahead of time. The equipment will need to be left behind and the process could take up to ten business days.

c. A green NAVSEA security badge must be acquired first before turning in the PEDs for inspection.

d. NNSY Asset Authorization Request Guidelines are attached to this statement of work.

13. SAFETY

Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements OSHE OSHECM Chapter Hazardous Energy Control (HEC) requirements or safety requirements for site specific location of the contract.

http://www.cnic.navy.mil/om/dbids.htmlOne-Day

a. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B- 1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or nametags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

b. Contractors and NNGAs may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

c. Names and contact information for NNSY LOTCs and/or the Building Monitor will be provided by NNSY TPOC and/or Contracting Officer Representative set forth elsewhere in this award document.”

d. If the contractor has to operate any equipment on a platform, ladder, lift, or anything that has them 4’ or higher off the ground, they must use fall protection. An Aerial Work Platform (AWP) operator must be present when the vendor is operating 4’ or higher. The contractors must show proof that they successfully completed harness/lanyard training through their company beforehand.

REQUIREMENTS FOR ACCESS TO NAVY INSTALLATIONS

Commander, Navy Installations Command (CNIC), has established the Defense Biometric

Identification System, (DBIDS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials. Further information regarding DBIDS can be found at www.cnic.navy.mil/om/dbids.html

NOTE: Bldg 276 TELEPHONE: 757-396-5815 (or 5095)

NORFOLK NAVAL SHIPYARD CONTRACTS DEPARTMENT – SERVICES

CONTRACTS DIVISION

No instructions, either verbal or written, deviating from the terms and conditions of this order are effective or binding upon the Government unless authorized and formalized by contractual documents issued by the Contracting Officer. On any problems concerning the order, please contact, TYLER MACDONALD, CODE 412 NORFOLK NAVAL SHIPYARD CONTRACTS DEPARTMENT, SERVICE CONTRACTS

DIVISION, BLDG. 65, 1ST FLOOR, PORTSMOUTH, VA 23709-5000, TELEPHONE: (757) 396-8359.

http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

14. Afterhours Access Contractors are to go to Gate 15 and let the guards know they are to provide services/support via contract

N4215823. It would be helpful for them to have a copy of the contract. The guards at the gate will then call the Base Precinct and subsequently be escorted to Bldg. 1618 to have a badge made.

15. Authorization of Additional Work

Any additional work outside the scope of this contract/purchase order shall have written authorization from the Contracting Officer prior to executing any additional work. Any work performed without the written authorization of the Contracting Officer shall be considered “At- Risk” and the government will have no legal obligation to pay for the work performed.

Pursuant to 13.004(b), once you have initiated performance of the work, this shall constitute your acceptance of the task order.