Statement_of_Work_(New).pdf

STATEMENT OF WORK

Virgin Islands National Park St. John, Virgin Islands

ROADSIDE AND GROUNDS MOWING

PROJECT

Project Name: Roadside and Grounds Mowing Scope

In accordance with the terms and conditions of the Contract, the Contractor shall perform the work of this Request for Quote (RFQ) for the National Park Service (NPS) as described below.

All services performed under this RFQ shall be performed in accordance with applicable codes, accepted industry standards.

The National Park Service (NPS) seeks a qualified contractor to provide landscaping services, including tree and vegetation cutting, debris removal, and gutter cleaning, to ensure the safety and accessibility of roadways, parking lots, and visitor areas throughout Virgin Islands National Park.

The contract will require bi-monthly cutting and maintenance for specific areas identified under the primary areas, with additional areas included as optional areas.

The contractor shall provide all labor, tools, equipment, and personal protective equipment (PPE) to safely perform the required tasks. The contractor shall also dispose of all vegetation debris at an approved landfill or Park-designated disposal site.

Background

The project involves routine maintenance for areas on St. John within Virgin Islands National Park. These areas experience heavy vegetation growth and require regular upkeep to maintain safety for visitors and staff.

Primary Areas:

The project is located at the Virgin Islands National Park Service Roads and Grounds on the islands of St. John, St. Thomas:

1. North Shore Roadway: Approximately 13.77 miles, spanning from Mongoose Junction to the top of Kings Hill, Annaberg, and Francis Bay Beach Roadways.

2. East End Roadway: Approximately 3 miles of roadway on the east end of St. John.

Optional Area

The following areas are included as optional bid items, pending the availability of funds:

• Remote Areas:

o Saltpond Roadway o Lameshur Roadway o Catherineburg Ruins o Shooting Range o Peace Hill Ruins o Annaberg Ruins

• Visitor Center:

o Entrance Roadway o Visitor Parking o Employee Parking o Stairs to Trailhead

• Caneel Bay Grounds:

o Entrance Roadway o Buildings o Grounds o Walkway to Beach

• Parking Lots:

o Maintenance Facility o Caneel Bay Parking Lots A, B, & C o Peace Hill o Hawksnest o Trunk Bay (Lower and Upper) o Jumbie Beach o Maho Bay (Small, Roadside, and Large) o Annaberg o Francis Bay (Warehouse and Beach)

Description - Roads and Ground Mowing

The service in these areas will includes:

Cutting vegetation, trees, and debris removal to a uniform low finish;

cutting vegetation, tree, and debris removal on both sides of the roads within a 5-foot clearing width from the edge of pavement and 12- feet overhead.

Removing any vegetation that poses an immediate hazard to normal flow to both pedestrians or vehicular traffic, shall be remove and cut to the ground level.

Any tree larger than 3 inches in diameter shall have Park approval prior to being cut and remove.

Cleaning, clearing and debris removal from gutters, drainage, and waterways.

Care shall be given to traversing vehicles, parked vehicles, pedestrians, and anything other feature than can be damage because of work being performed.

Vegetation Removal Guidelines from Historic Structures

Clearing Vegetation Along the Edge of Roads-

In clearing along the Park’s road edges by mechanical means we must be mindful to not use this equipment where historic ruins are present. Clearing the road edge at these locations must be done by hand as describe below in Clearing vegetation around historic sites. Most ruins on the road edge can be found on the one-way loop between Maho Bay and Annaberg.

Clearing Vegetation Around Historic Sites

In clearing around historic sites, we must keep in mind that there may still be remnants of historic gardens and crops present that can add so much to our knowledge and understanding of these historic sites and the landscape that surrounded them.

Safety is of upmost importance when working around these old walls. The possibility of injury due to a collapse is there and all precautions must be adhered to insure everyone’s safety.

Before clearing a structure be sure to evaluate the risks and dangerous areas that must be avoided and never remove vines or plants by pulling on them as this can result in a collapse and will assuredly result in damage to the building.

As a rule, vegetation is removed no more than ten feet around a structure.

In complex setting this can result in the removal of almost all vegetation if precautions are not taken. Each time a new site is selected it is important to establish the limits as to what should be removed with a park manager.

Mowers, weed whackers, and hand tools are all great tools if used in the right locations. Within one foot of an historic wall that contains any soft masonry materials such as historic brick or plaster only hand tools such as loppers, hand saws and clippers should be used to cut with. If a structure is made of only stone, then a weed-whacker can be used next to the building without damaging the structure. Clearing away from the walls past the one-foot zone can be accomplished with hand tools and weed whackers where historic fabric is not present. Clearing inside the structure’s walls should be accomplished with only loppers, hand saws and clippers and no plants should be pulled as this could be damaging an historic floor that may not be obvious. Mowers can be used were approved; usually large open areas such as the esplanade at Shipley Battery, the grounds at Careening Cove, and the grounds at Creque Marine.

Clearing Vegetation Growing out of Historic Structures

Clearing vegetation growing out of the walls of historic structures can preserve these buildings and if done wrong can quickly destroy them. If the roots of a plant have firmly embedded themselves to the point where they are blowing the wall apart or in some cases holding the wall together cutting and killing the plant will result in a masonry collapse. However, if the plant can be eliminated before it gets to this stage than we have prolonged the time the structure will remain standing.

In general plants that are one inch or less in diameter that are growing out of the walls have not reached the point were cutting and killing them with herbicide would not be harmful to the building. However, there is always the exception so the crew supervisor should emphasize the need for each team member to inspect first to ensure the cutting of the plant is the appropriate action. If the plant is two inches in diameter, then the plant’s removal should be evaluated by a supervisor or park employee to determine if its removal would cause damage.

Again, do not pull plants out of the historic fabric for your safety and the life of the structure.

In clearing along the Park’s road edges by mechanical means we must be mindful to not use this equipment where historic ruins are present. Clearing the road edge at these locations must be done by hand as describe below in Clearing vegetation around historic sites. Most ruins on the road edge can be found on the one-way loop between Maho Bay and Annaberg.

Requirement

1. Contractor shall verify all areas and measurements prior to submitting of quote.

2. Contractor shall use all safety equipment and procedures; necessary PPE’s and tools to perform work in a safe manner. Signage, cones, safety vest, hard hats etc.

3. Contractor shall remove dead trees in a manner not to damage person and property.

4. Contractor shall remove all debris from site unless specified by the Park.

5. Contractor shall provide a schedule for each location prior to beginning work. Schedule to include days and time in to order to give prior notification to Park personnel and residence at location.

6. Contractor shall receive written approval prior to obligating Park funds and/or resources. This is to include but not limited to notice to proceed, change orders, additional work not outlined in scope of work, etc.

7. No additional work is to be perform unless a written change order is submitted for review and approved to proceed is given in writing to the Contractor.

8. Contractor shall provide all necessary copies of invoice of work performed.

INFORMATION

NPS Points of Contact: Provided upon award

FEES AND PAYMENT

• All travel and any other direct or indirect costs shall be included for the work included in the quote.

• No legal liability on the part of the Government for any payment may arise for performance under this contract beyond the amount that has been authorized through the issuance of written purchase order.

• Payment will be processed after the service and acceptance by the government of the installation.

• Contractor shall upload all approved invoices in the Invoices Processing Platform System, (IPP) for payment.

Address: 1300 Cruz Bay Crk, Saint John, VI 00830 Phone: +1 340-776-6201 Website: https://www.nps.gov/viis/index.htm

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Address: 1300 Cruz Bay Crk, Saint John, VI 00830 Phone: +1 340-776-6201 Website: https://www.nps.gov/viis/index.htm

East End Roadway. Approximately 3 miles of roadway on the east end of St. John.

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