Statement_of_Work_NCIC Contract Renewal.docx

Statement of Work NWIHCS, VA Police Service NCIC network access

I. Background:

The Omaha VA Medical Center Police Service, must daily refer to the National Criminal Information Center Data Base. The Data base is made available by State of Nebraska, State Patrol for a set monthly fee. The information stored in the data base is needed to conduct routine criminal background checks, checks for warrants, and other information needed to maintain the security of the healthcare facility.

The Files: The NCIC database currently consists of 21 files. There are seven property files containing records of stolen articles, boats, guns, license plates, parts, securities, and vehicles. There are 14 persons files, including: Supervised Release; National Sex Offender Registry; Foreign Fugitive; Immigration Violator; Missing Person; Protection Order; Unidentified Person; Protective Interest; Gang; Known or Appropriately Suspected Terrorist; Wanted Person; Identity Theft; Violent Person; and National Instant Criminal Background Check System (NICS) Denied Transaction. The system also contains images that can be associated with NCIC records to help agencies identify people and property items. The Interstate Identification Index, which contains automated criminal history record information, is accessible through the same network as NCIC.

How NCIC is Used: Criminal justice agencies enter records into NCIC that are accessible to law enforcement agencies nationwide. For example, a law enforcement officer can search NCIC during a traffic stop to determine if the vehicle in question is stolen or if the driver is wanted by law enforcement. The system responds instantly. However, a positive response from NCIC is not probable cause for an officer to take action. NCIC policy requires the inquiring agency to make contact with the entering agency to verify the information is accurate and up-to-date. Once the record is confirmed, the inquiring agency may take action to arrest a fugitive, return a missing person, charge a subject with violation of a protection order, or recover stolen property.

II. Purpose of Project:

The monthly fee charged to access NCIC, has been charged to the Police Government Purchase Card. This is a recurring expense that is better managed by contract. Staff of the Police service have failed to keep the payments current at times, putting VA Police at risk for not being able to access records when needed. Also, the monthly billing has created an Unauthorized Commitment (split orders). In the interest of maintaining security at the Omaha VAMC a contract for this service is needed.

III. Statement of Work:

NCIC Network Access Nebraska-Western Iowa VA Health Care System

a. Requirement.

a. Contractor shall provide Database Access Services National Criminal Information Center Database for the Department of Veterans Affairs, Nebraska-Western Iowa VA Health Care System Police Service.

b. Place of Performance

a. Nebraska-Western Iowa VA Health Care System, 4101 Woolworth Avenue, Omaha, NE 68105

c. Period of Performance

a. Base Year: 07/01/2024 to 06/30/2025

b. Option Year 1: 07/01/2025 to 06/30/2026

c. Option Year 2: 07/01/2026 to 06/30/2027

d. Option Year 3: 07/01/2027 to 06/30/2028

e. Option Year 4: 07/01/2028 to 06/30/2029

1. Description of Services.

1. The State of Nebraska will provide unlimited access to the NCIC Data base to the Department of Veterans Affairs, Nebraska-Western Iowa VA Health Care System Police Service.