Statement of Work - Misc. Vessel Supplies Parts and Repairs.pdf

DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK

MISCELLANEOUS VESSEL SUPPLY, PARTS, AND REPAIRS

1. GENERAL. The Contractor shall furnish the required parts, materials, tools, equipment, labor, supervision, transportation and shop facilities to diagnose, disassemble, clean, inspect, repair, assemble and test diesel engines (marine propulsion, generator and power base applications) and marine transmissions aboard Government owned floating plant when needed for delivery within a 100 mile radius of the USACE Memphis District Ensley Engineering Yard (EEY) located at 2915 Riverport Road, Memphis, Tennessee 38109. The manufacturers included are Caterpillar, Cummins, Detroit Diesel, GE, John Deere, Kohler, Northern Lights, Onan, Twin Disc and ZF.

We intend to award up to three (3) Blanket Purchase Agreements for a maximum of five (5) years.

The Contractor will be required to service the following systems:

a. Basic engine.

b. Fuel system.

c. Air induction system.

d. Lubrication system.

e. Cooling system.

f. Exhaust system.

g. Electrical system including the batteries, alternator, starter, solenoids, instrumentation, and alarm system.

h. Electronics including engine and transmission control system, instrumentation, and diagnostics.

i. Power take offs.

j. Transmissions, manual and hydraulic.

k. Pneumatic, electric and hydraulic starting systems.

l. Mechanical instrumentation.

2. REQUIREMENTS.

2.1 Personnel. All repairs shall be performed by competent trained mechanics who possess at least three years of experience with the brand and series of products. The procedures for diagnosis, disassembly, cleaning, inspection, repair and assembly detailed in the original equipment manufacturers’ (OEM) latest published service manuals and bulletins shall be used.

2.2 Tools and Equipment. The Contractor shall possess all tools, service equipment and special service tools that are required by the OEM to accomplish any repair or adjustment on the engines and transmissions listed in paragraph 1.

2.3 Transportation. The Contractor shall provide service vehicles that are capable of transporting mechanics, tools, service equipment, complete engines and transmissions, parts, and subassemblies to and from the field.

2.4 Facility. The Contractor shall possess an enclosed shop facility where repairs can be performed, and parts are stored. The facility shall be maintained in a clean condition free of dirt and grit contamination. The facility shall have the equipment necessary to perform the complete overhaul of engines and transmissions.

2.5 Parts. All external parts shall be coated with two coats of engine enamel matching the existing color.

a. New Parts. All new parts shall be genuine parts from the OEM that are new and unused.

b. Aftermarket Parts. Aftermarket parts are those parts that are not available from the OEM (i.e. – hose, clamps, fittings, wire, terminals, connectors, oil, coolant, cooling system treatment, etc.). These materials shall meet or exceed the service requirements of the engine or transmission manufacturer.

c. Exchange Parts. Exchange parts shall meet or exceed the “minimum” and not exceed the “maximum” specifications contained in the latest service manuals and bulletins published by the OEM. Only genuine OEM new parts shall be used to replace worn parts; parts produced by aftermarket sources are prohibited unless specifically approved by the Government. The disassembly, cleaning, inspection, repair and assembly procedures described in the latest published service manuals and bulletins by the OEM shall be used. Welding or plugging of cylinder heads is prohibited. The Contractor shall maintain or have access to a stock of exchange parts so they are readily available. Removing a part from a Government engine or transmission, taking it to the Contractor’s facility, rebuilding it and taking it back to the field location for installation is prohibited unless specifically approved by the Government. When the Government instructs the Contractor to use an exchange part, the mechanic will bring the exchange part with him to the field location or have the part delivered to him so that it can be installed upon removal of the defective part.

d. Parts Price Schedules. The Contractor shall furnish the Ordering Officer with one original copy of the price schedule from each manufacturer showing the most current list prices for new and exchange parts no later than seven calendar day after receipt of Notice of Award.

The Contractor shall furnish the Ordering Officer with one original copy of revised price schedules as they become effective.

3. CONDUCT OF WORK. Supplies and services furnished under this contract will be ordered by the issuance of calls in accordance with the applicable provisions of this contract. The Ordering Officer will inform the Contractor of the operating conditions so he can diagnose the problem and select the appropriate tools and parts needed for the repair. A parts runner shall deliver any parts, tools and materials to the field location when requested by the mechanic. The Ordering Officer shall be kept informed of conditions, tolerances and status of the repair on a daily basis or as requested. The Ordering Officer will select new, exchange or Government furnished parts based on these reports and field inspections. The Government reserves the right to furnish any or all parts and materials required to accomplish the repairs. All items designated a scrap by the Ordering Officer shall become the property of the Contractor.

3.1 Field Repair. Upon issuance of a call, the Contractor shall dispatch a mechanic to the field location with the required parts, tools and service equipment necessary to accomplish the repair.

The mechanic shall leave the shop for the field location within the time mutually agreed to by the

Contractor and Ordering Officer. The route traveled by the mechanic to and from the field location shall be the most direct. Work will normally be accomplished between 7:00 a.m. and 3:30 p.m., Monday through Friday excluding Federal holidays. Services may be required after normal hours on weekdays, weekends and Federal holidays. An additional mechanic may be dispatched to help only when approved in advance by the Government.

3.2 Shop Repair. Repair of subassemblies that cannot be performed in the field will be done in the shop.

3.3 Inspection. The Ordering Officer or his representative shall witness the inspection of all parts and subassemblies in the field and in the shop. The Ordering Officer or his representative shall witness the inspection of all exchange parts subject to a core charge.

3.4 The Contractor shall acquire the parts required and complete each call within three (3) Government working days. Additional time may be allowed for circumstances beyond the control of the Contractor. A Government workday is any day of the year excluding Federal holidays, Saturdays, Sundays and special closures designated by the President or the District Engineer.

4. WARRANTY. All repairs shall be covered by a warranty of at least 90 calendar days. The warranty period shall begin on the date of the last labor posted to the repair and/or acceptance of the completed repairs/work. The warranty shall cover all parts, labor and transportation costs to the original field site associated with correcting defects in material and workmanship.

5. MEASUREMENT AND PAYMENT.

5.1 Field Repair. Labor for field repair will be paid for at the rate quoted in schedule (CLIN 0001) for the actual time the mechanics are in transit between the Contractor’s shop and the field location and at the field location to diagnose and complete the repair. Lunch and dinner breaks are not payable.

5.2 Shop Repair. Labor for shop repair will be paid for at the rate quoted in the schedule (CLIN 0001) for the actual time spent by the mechanics to diagnose and repair parts and subassemblies that cannot be performed in the field. Shop labor will not be measured and paid for the repair of parts for exchange (CLIN 0005). Lunch and dinner breaks are not payable.

5.3 Overtime. Labor for field and shop repair will be paid for at the rate quoted in the schedule (CLIN 0002) for the actual time mechanics work in accordance with paragraphs 5.1 and 5.2 in excess of 8 regular hours in a workday (Monday – Friday), all day on weekends (Sat – Sun), and all day on any approved holiday. All overtime labor must be approved by the Government prior to the work.

5.4 New Parts. New parts will be paid for at the OEM’s most current published list price less the percentage discount quoted in the schedule (CLIN 0004AA thru 0004AJ). No measurement and payment will be made for painting new parts.

5.5 Aftermarket Parts. Aftermarket parts will be paid for at the Contractor’s cost plus the percentage markup quoted in the schedule (CLIN 0005).

5.6 Exchange Parts. Exchange parts will be paid for at the manufacturer’s most current published list price less the percentage discount quoted in the schedule (CLIN 0006AA thru 0006AJ). The price quoted shall include all parts and labor required to completely rebuild the part in accordance with paragraph 2.5c. The Contractor shall pay all core deposits to and receive all core credits from the distributor when applicable. The Contractor is responsible for all conditional requirements from a distributor regarding core credits. When a casting or core is worn or damaged beyond rebuilding the Government will pay the associated core charge for a rebuilt core. No measurement and payment will be made to paint exchange parts.

5.7 Transportation. Transportation will be paid for at the rate quoted in the schedule (CLIN 0003) for the distance actually traveled by the mechanics between the Contractor’s shop and the field location and return. Transportation will not be measured and paid for the pick-up and delivery of parts and materials. Transportation will not be measured and paid for more than one vehicle when more than one mechanic is requested at a field location.

5.8 Parts Price Schedules. No measurement and payment will be made for providing the Ordering Officer with current and revised parts price schedules.

6. DOCUMENTATION.

6.1 Field/Shop Daily Report Sheet. The mechanic shall furnish the Ordering Officer or his representative a daily report sheet before he leaves the field location every day that is neat and legible containing at least the following:

a. Call number.

b. Mechanic’s name.

c. Date.

d. Field location.

e. Vessel name.

f. The engine or transmission location, make, model and serial number.

g. The time the mechanic departed the shop.

h. The time the mechanic arriver at the field location.

i. The time the mechanic departed the field location.

j. A complete description of the conditions found, diagnosis, the repairs made, parts used, and test performed.

k. Signature of the COR or his representative.

6.2 Invoices. Invoices shall be typed and contain at least the following:

a. Invoice number.

b. Contract number.

c. Call number.

d. Warranty date.

e. Date invoice was prepared.

f. Vessel name.

g. Engine or transmission location, make, model and serial number.

h. An itemized columnar list of the total field labor (travel time and labor time at the field location separated), shop labor, transportation, and parts prices.

6.2.1 The following attachments shall be included with the invoice:

a. A copy of all the field and shop daily report sheets.

b. An itemized parts list containing the quantities used, manufacturer’s part number, applicable contract line-item number, complete description, list price, unit price and extended total for each part. Each page of the parts list shall contain the contract and call numbers.

c. An itemized labor list containing the dates, mechanic’s names, hours worked, hours traveled and mileage. Each page of the labor list shall contain the contract and call numbers.

d. A copy of the final invoice from the supplier for all aftermarket parts used containing the invoice date, invoice number, part number, complete part description, quantities, unit price and extended total.

7. SUSTAINABILITY.

EPA Designated (CPG)

Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit http://www.epa.gov/epawaste/conserve/tools/cpg/products for a complete list of designated products and the associated recommended content levels. Offerors must be able to demonstrate that each offered product meets minimum content levels upon request.

Bio-based

The United States Department of Agriculture (USDA) designates certain bio-based products for federal procurement and specifies minimum bio-based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA Bio- Preferred’s minimum bio-based content level. Visit the Bio-Preferred web site for the complete list of designated products and the associated minimum bio-based content level requirements.

8. ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES.

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

8.1 For contractors who do not require CAC, but require access to a DoD facility or installation:

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190- 13), applicable installation, facility and area Commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

9. E-VERIFY PROGRAM. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

10. PERFORMANCE STANDARDS. Performance based deliverables are described in table provided below, along with the associated performance standard and the method of monitoring performance. All work performed shall be monitored by the Government Inspector on a daily basis. The deliverables identified in the table will be inspected and tested (if applicable) and either approved or rejected by the Government. The Contractor shall correct all deficiencies in rejected work at no extra cost to the Government unless it is caused by something other than the Contractor’s fault.

PERFORMANCE STANDARDS:

DESIRED

OUTCOMES

PERFORMANCE

STANDARD

MONITORING

METHOD

INCENTIVE/

DISINCENTIVE

1. After completion of an order, the final product shall be free of workmanship or parts defects.

All work performed or equipment repaired shall Work 100% per the manufacturer’s standard and accomplish the purposes that they are designed for.

Observation of the Contractor’s activities and workmanship in performing the work.

Monitor the Contractor- furnished parts; if needed, randomly request the Contractor to provide purchase invoice to ensure the parts used meet manufacturer’s standard or drawings’ requirements.

Full payment shall be made for 100% compliance with the work statement.

Deficiencies will be corrected by Contractor to achieve 100% compliance at no additional cost to the government. Remedies afforded the Government under 52.246-4 Inspection of Services clause apply.

2. After issued an order the contractor successfully mobilizes equipment and manpower to work site and completes all work on schedule.

All work performed meet schedule 100%.

There is no deficiency in all work performed.

Observation of the Contractor’s daily activities.

Full payment shall be made for 100% achievement.

achieve 100% compliance at no additional cost to the government. Remedies afforded the Government under 52.246-4 Inspection of Services clause apply.

DESIRED

OUTCOMES

PERFORMANCE

STANDARD

MONITORING

METHOD

INCENTIVE/

DISINCENTIVE

3. Contractor’s shop is adequate to handle all repair work to meet the schedule.

All work and parts provided by contractor’s shop meet schedule 100%.

There is no deficiency in parts or work performed.

Random visit on the contractor’s shop facility while the work is in progress.

Full payment shall be made

No deficiency.

achieve 100% compliance at no additional cost to the government. Remedies afforded the Government under 52.246-4 Inspection of Services clause apply.

4. All work performed shall be free of safety violations. All workers shall wear proper personal protective equipment at all the times.

During the entire term of contract, there is no safety violations, no injuries, or loss of work days.

Observations of the contractor’s daily activities. Record any safety violations and discuss with the contractor to prevent them from reoccurring.

Full payment shall be made

No safety violations.

Remedies available to the government under 52.246- 4 Inspection of Services clause apply.

If violations occur, contractor can be subject to FAR Clause 52.212-4 Termination For Cause as well as any damages or costs incurred as a result.

Clarification - In FAR Clause 52.246-4, INSPECTION OF SERVICES -- FIXED PRICE (FEB 1992), paragraph e, where it states that "If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount", for the purpose of this contract, in addition to at no increase in contract amount, it shall be interpreted to include - at no additional cost to the Government.

11. ACCIDENT PREVENTION PROGRAM SAFETY REQUIREMENTS - All work performed under this contract shall be in accordance with the requirements of the U.S. Army Corps of Engineers Safety Manual - EM 385-1-1, and other safety requirements specified herein.

All contractors working for the Corps of Engineers must have a designated Site Safety and Health Officer who has completed a 10-hour OSHA safety course. This training, which is free to the public at web site http://www.mvn.usace.army.mil/ss/osha600/s600/, fulfills the mandatory training requirement.

11.1 ACCIDENT PREVENTION PROGRAM - After award, but no later than the pre-work conference, four copies of the Accident Prevention Program shall be submitted to the Contracting Officer for review and approval. The program shall be prepared in the following format (see appendices for forms). In addition to the required forms, a copy of the contractor’s policy statement of accident prevention, and any other guidance statements normally provided new employees is required.

11.2 CONTROL OF HAZARDOUS ENERGY (LOCKOUT/TAGOUT) - The Army's lockout/tag out program, as specified in the EM-385-1-1, shall be followed in addition to the requirements in the following paragraph.

11.3 SUPPLEMENT TO EM-385-1-1, PARAGRAPH 12.A.01 - Before an individual performs any servicing, maintenance or construction on a system where the unexpected energizing, start up, or release of kinetic or stored energy could occur and cause injury or damage, the system shall be isolated in accordance with the requirements of this section. In the case where the potential to cause injury or damage does not exist until some point after a system is already in the process of being serviced, maintained or constructed, the system shall be isolated in accordance with the requirements of this section prior to the development of the hazardous potential or as soon as the hazard becomes known, if it could not have been anticipated.

11.4 DISPOSAL OF WASTE AND DAILY DEBRIS - The Contractor shall at all times keep the work site free from accumulation of waste material caused by the Contractor's employees and performance of work in connection with this contract. At the completion of the work, unless the task order specifies otherwise, the Contractor shall remove all waste from the work site, and leave the immediate vicinity of the work "broom clean". The Government will provide adequate disposal receptacles.

http://www.mvn.usace.army.mil/ss/osha600/s600/

12. INSURANCE - The Contractor shall procure, submit evidence of, and maintain throughout the entire period of performance under this contract, the following minimum level of insurance:

Worker's Compensation and Employer's Liability Insurance. The Contractor shall comply with all applicable worker's compensation statutes of the State of Tennessee and shall furnish evidence of the Employer's Liability Insurance in the amount of not less than $500,000.

General Liability Insurance. Bodily injury liability insurance in limits of $500,000 per occurrence on the comprehensive form of policy.

Automobile Liability Insurance. Minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. All vehicles to be used in the performance of this contract shall be expressly designated in the insurance policy. A copy of the list of such vehicles shall be submitted to the Contracting Officer. In the event that the Contractor acquires a new vehicle for use on this contract after his insurance policy has been obtained, he shall immediately amend his policy to reflect the inclusion of the new vehicle on the policy.

The Contractor shall submit all required insurance documentation to the Contracting Officer by no later than seven calendar days after receipt of Notice of Award.