Statement of Work MHMV230056-5-29-2024.pdf

BUILD STATEMENT OF WORK

FOR

REPLACE TWO 12,470V TO 480V TRANSFORMERS

MHMV 230056

29 May 2024

KIRTLAND AIR FORCE BASE, NEW MEXICO

TABLE OF CONTENTS

1. GENERAL PROJECT INFORMATION AND REQUIREMENTS

2. SCOPE REQUIREMENTS

3. CONSTRUCTION REQUIREMENTS

4. FACILITY ENTRY AND ESCORT REQUIREMENTS

5. SUBMITTALS AND DELIVERABLES

6. GENERAL CONSTRUCTION INFORMATION

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1. General Project Information and Requirements

1.0. Purpose and Objective. This Statement of Work (SoW) defines requirements for the completion of project to replace two 12,470v to 480v transformers and install a 200A panelboard located in Building 27497 on Kirtland Air Force Base (KAFB). Replace the two current transformers like for like and associated equipment and wiring as necessary to reconnect to and from existing equipment and power.

1.1. Background Information:

1.1.1. The two transformers are in building 27497. The first transformer is for stepping up power from 500KW generator feeders from 480 VAC to 12470 VAC to power buildings 27496, 27494, and 27497. The second transformer is for stepping down 12470 VAC to 480 VAC to power buildings 27497, 27492, 29081, 29082, and 29083. The transformers are outdated and are from original construction of building.

1.2. Existing Build and Site Conditions

1.2.1. Work inside the facility included in this project is in a Restricted Area. Access is limited to U.S. Citizens. Follow all requirements under facility entry and escort requirements in section 4 herein.

1.2.2. For access to/from and during work inside the facility, the Government will provide escorts. While in the facility the Contractor shall follow all facility rules and directions of the personnel. Follow all requirements under facility entry and escort requirements in section 4 herein.

1.2.3. To obtain access and for subsequent work, the Contractor must submit a memorandum to the site security office containing the contract number and request for access. See Attachment D for the site-specific Entry Authorization

List (EAL) information required. Follow all requirements under facility entry and escort requirements in section 4 herein.

1.3. Applicable Documents and Attachments.

The following documents and attachments are applicable to this SoW to the extent specified herein. These documents are provided with this SoW to assist the

Contractor in completing the SoW requirements. It is the Contractor’s responsibility to field verify the accuracy of any information that has been provided by the

Government.

1.3.1. Attachment A - Bldg_27497- E6 marked up

1.3.2. Attachment B -CUI Docs Receipt

1.3.3. Attachment C -DoDI 5200.48 DAFI 16-1403 (CUI - Oct 21)

1.3.4. Attachment D -EAL for Personnel Vehicle and Equip request info form

1.3.5. Attachment E -As-built Guidance

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1.4. Compliance with Codes, References, and Standards (Most Current Edition at the

Time of Notice to Proceed)

All work shall be in strict compliance with all applicable codes as adopted and modified by the State of New Mexico, Department of Defense, current NFPA, NEC, IMC, IPC, applicable UFC’s, AFI’s, and all local building codes and ordinances.

Governing code is the current IBC. Most current edition at the time of Notice to

Proceed apply to all codes, references, and standards. They include the following but not limited to:

1.4.1. All applicable Unified Facilities Criteria (UFC) and applicable Unified Facility

Guide Specifications (UFGS)

1.4.2. NFPA 70, National Electrical Code (NEC) (2023)

1.4.3. Other UFCs, codes and standards (Most current edition at the time of Notice to

Proceed):

1.4.4. International Building Code (IBC) 2021

1.4.5. NFPA 101 Life Safety Code

1.4.6. FC 4-420-07F Weapons-Capable Maintenance and Storage Facilities

1.4.7. Contractor shall follow DoDI 5200.48/DAFI 16-1403 requirements in handling

Controlled Unclassified Information (CUI) Materials. (Refer to Attachment B and C, CUI Docs Receipt and DoDI 5200.48~DAFI 16-1403 (CUI - Oct 21) for details.)

1.4.8. Operational Security (OPSEC) Training and Briefing requirements due to location of work and Controlled Unclassified Information (CUI) classifications.

(Refer to Attachment B and C, CUI Docs Receipt and DoDI 5200.48~DAFI 16-

1403 (CUI - Oct 21) for details.)

1.4.8.1. The Contractor’s management will ensure that all employees, to include any sub-contractor employees, performing work on this effort receive an

Operations Security (OPSEC) Awareness Briefing/Training prior to starting work. The briefing/training must be accomplished prior to entering the work site on day one of the work effort. The Government

(i.e., Contracting Officer, Unit Security Assistant, Unit OPSEC

Coordinator, or 377 Air Base Wing OPSEC/Signature Manager (377

ABW/SMO)), can provide a tailored lesson plan for use by the

Contractor’s management to ensure training requirements are met. It is critical that Contractor employees fully understand the importance of not discussing work details associated with this work effort, such as: actions or activities observed, the Statement of Work, as-built or other drawings, etc., in public or outside of the worksite. The Contractor’s management will track all training by employee name and date the training was

DoD Controlled Unclassified Information (CUI) Page 4 of 14 provided using a spreadsheet or similar document, such as a sign-in roster, and provide a copy to the assigned Contracting Officer.

2. Scope Requirements

The following requirements apply to the Contractor and its team throughout the construction of the project.

2.0. Introduction and Scope

2.0.1. The SoW objectives is to replace two 12,470v to 480v transformers like-for-like and associated equipment and wiring as necessary to reconnect to and from existing equipment and power and install a new 200a panelboard.

2.0.2. Contractor shall provide shop drawings by the transformer manufacturer for

Government review and approval in PDF and DWG format.

2.0.3. Contractor shall remove the current two transformers and associated equipment off base and dispose of it properly.

2.0.4. Contractor shall provide and install two new transformers to match the current transformers along with the following pieces of electrical equipment and necessary wiring in Building 27497 (see Attachment A, Bldg 27497 – E6 marked up):

2.0.4.1. Replace a 1500 kVA, 12,470 V-480Y/277V, 3Φ dry-type transformer (Z =

5.55%) and its primary/associated switchgear and instrumentation (as recommended by the transformer manufacturer). New transformer shall have copper/copper (CU/CU) for windings.

2.0.4.2. Replace a 750 kVA, 12,470 V-480Y/277V, 3Φ dry-type transformer (Z =

5.9%) and its primary/associated switchgear and instrumentation (as recommended by the transformer manufacturer). New transformer shall have copper/copper (CU/CU) for windings.

2.0.4.3. Provide a new 200A, 480Y/277V, 3Φ, 42-space panelboard connected to the 750 kVA transformer to include the necessary conduit and wires.

2.0.5. All replacements transformers and equipment shall be like-for-like to match name plate specs and configuration of existing and to fit in the same location.

The two new transformers shall have copper/copper (CU/CU) for windings.

2.0.6. The new transformers shall be the same exact size as the current transformer.

2.0.7. Contractor shall replace and install the two transformers’ wiring and hardware as necessary to reconnect to and from existing equipment source and loads.

2.0.8. Contractor shall test the new equipment and any existing equipment in the scope of work to ensure the replacement distribution system functions completely and correctly IAW all applicable UFCs, codes, and standards.

2.0.9. The new distribution system shall pass all inspections by the Government.

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2.0.10. Contractor shall provide on-the-job-training for operation and maintenance by site Government personnel.

2.0.11. Contractor shall provide backup power when replacing the 750KVA transformer.

2.0.11.1. Contractor to provide backup power and back feed service to PP1 panel and subpanels connected to PP1 panel when replacing the transformer.

2.0.11.2. Contractor shall maintain the generator 24/7 throughout the outage until the new transformer is accepted by government.

2.0.11.3. Contactor shall install the generator outside of building 27497.

2.0.11.4. Contractor shall run power conductors from PP1 to the generator.

2.0.12. Contractor shall replace the 1500 KVA transformer first, tested, and accepted by the Government before starting on the 750KVA transformer replacement.

2.0.13. O&M and As-Builts

2.0.13.1. Contractor shall provide electronic copy of all O&M documents.

2.0.13.2. Contractor shall provide electronic As-Built documents in accordance with

Attachment E - As-built Guidance.

2.0.13.3. The As-Built documents shall be signed and sealed by the transformer manufacturer’s Professional Electrical Engineer.

3. Construction Requirements

The following requirements apply to the Contractor and its team throughout the project and turnover of the project.

3.0. All work that alters Real Property is managed and coordinated through KAFB Civil

Engineer.

3.1. Contractor shall prepare and submit submittals, RFI’s, and deliverables on an AF3000 to the Contracting Officer (CO) for approval in-writing by CE and the CO. Any resubmittals shall be submitted on an AF3000 to the CO for approval in-writing by

CE and the CO within five (5) business days.

3.2. The Contractor shall provide overall protection of the site, remaining components, and existing equipment from damage during construction. Any damages done by the

Contractor to the site, remaining components, and existing equipment shall be the

Contractor responsibility to fix and repair or replace at owner’s discretion.

3.3. On-Site Field Verification – Contractor is responsible for visiting the site and conducting all field investigations to provide a complete project. The Contractor is responsible for providing all field investigations needed to confirm existing conditions and ensure the submittals have accounted for current field conditions. The

Contractor shall verify in the field any site survey information or other information

DoD Controlled Unclassified Information (CUI) Page 6 of 14 that may have been provided by the Government. The Contractor shall coordinate all site visits in advance with the CO, CE, and User per section 4 requirements.

3.4. Verify Information Needed – Contractor shall be responsible for obtaining additional information and any other information needed for a complete project. This shall include creation of as-builts, site measurements, surveys, tests, and other material necessary to obtain accurate quantities and size of materials. Field verify all information provided by the Government.

3.5. Refer to section 5 (Table 5) for criteria & requirements for the actual deliverables.

3.6. Warranty – Contractor shall furnish an overall warranty for 1-year upon Beneficial

Occupancy Date (BOD) by the Government. Each subcontractor shall also provide a specific individual warranty for 1-year upon BOD. The Contractor shall coordinate with the any/all manufacturers’ extended warranties for special components / systems. Extended warranties shall identify exactly what component / system is being warrantied and the duration of the warranty.

3.7. Produce Complete Project – The Contractor shall furnish all parts, material, equipment, labor, and supervision as required to install and produce a complete project.

3.8. The Contractor shall provide all labor, services, materials and equipment, and method and means that are going to be used as required for a complete construction project.

The Contractor shall provide all installation services required for the completion of this SoW. The installation shall be in accordance with all applicable codes as listed in section 1.4.

3.9. The Contractor shall identify and comply with all applicable federal, state, and local laws; statutes; Executive Orders; Department of Defense/Air Force manuals, handbooks, regulations, guidance, and policies. The Contractor shall comply with the

National Institute of Building Sciences’ Whole Building Design Guide Construction

Criteria Base (CCB) Unified Facility Criteria (UFC) and all the related libraries. The primary criteria are the Air Force Criteria from the Documents Library. The Unified

Facilities Guide Specifications (UFGS) is the mandatory starting point for all specifications and shall not be deleted, materially modified, or made less stringent without Government approval. It is the Contractor’s responsibility to identify and comply with all applicable requirements.

4. Facility Entry and Escort Requirements

4.0. General Sequence of Operations for Coordination and Work

4.0.1. During construction, coordination with User and Escorts is required. Contractor will meet Escorts top side at coordinated time during the construction phase

Monday through Friday.

4.1. Facility Entry Requirements

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4.1.1. Contractor shall have an Entry Authorization List (EAL) in place before coordinating entry and escorts. Refer to sub-section 4.2 for additional information.

4.1.2. Contractor shall coordinate with end User, KAFB Civil Engineering department

(CE), and CO to request access to the facility.

4.1.3. Contractor shall coordinate and request initial access to the facility thirty (30) calendar days in advance and follow up two weeks prior to any need.

4.1.4. Contractor shall also submit an escort request to the facility a week in advance.

4.1.5. Refer to sub-section 4.3 for facility escort requirements.

4.1.6. Refer to sub-section 5.3 for availability of site, facility access, duty days, etc.

4.2. Entry Authorization List (EAL) Requirements

4.2.1. Contractor shall have an EAL in place before coordinating entry and escorts.

4.2.2. To obtain access for site verification for subsequent work, the Contractor shall submit a memorandum to the site security office to get on to the Entry

Authorization List (EAL). The memorandum shall include the project number and name, name of contractor, areas needing access to and include the Entry

Authorization List (EAL) for Personnel, Vehicle, and Equipment request information form filled out. Personnel’s full name shall exactly match as it appears on identification documentation. The request to get on to the EAL shall be submitted and in place before scheduling site visits and work. The Contractor shall use the Attachment D, Entry Authorization List (EAL) for Personnel, Vehicle, and Equipment request information form to get on to the EAL to access the site.

4.2.3. Once the EAL request information form has been submitted, the lead time to get the Entry Authorization List (EAL) approved is approximately 2-3 weeks.

Attached is the EAL Personnel, Vehicle, and Equipment request information form.

4.3. Facility Escort Requirements

4.3.1. For access to/from and during work inside all buildings, the Government will provide escorts. Contractor shall schedule all site visits and coordinate with end

User, KAFB Civil Engineering department, and CO. Request 30 day notice to gain access to the facilities and submit request for escorts a week in advance.

While in the facilities, the Contractor shall follow all directions of the security personnel. Cell phones, cameras, and any other electronic devices are not allowed in Building 27497.

4.3.1.1. Contractor shall also submit request to the facility a week in advance for escorts to include timeframes, dates, and areas needing access.

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4.3.2. All tools, equipment, and materials must be thoroughly inspected and cleared prior to entering the project site. They may be stored on site at locations and in amounts approved by the Government.

4.3.3. Building 27497 is a Restricted Area. Access is limited to U.S. Citizens.

Personnel entering the restricted area must possess two forms of approved

Government issued picture identification, i.e. driver’s license, passport, military

ID, Common Access Card (CAC).

5. Submittals and Deliverables

5.0. Period of Performance

5.0.1. The start of construction shall be approved by the CO in writing as a Notice to

Proceed (NTP). Calendar days provided in the table below are timeframes to accomplish submittals, final inspection, and acceptance which should be considered when developing the overall schedule. Contractor shall provide submittals and deliverables to the Government for review and comments.

Review of reports and meetings shall be coordinated with the CO, CE, User, and others as required.

5.0.2. The Contractor shall provide; 1) an overall schedule to meet the period of performance date/completion date; and 2) a 3-week look ahead with the existing week to show how work is to progress from start to completion. The days provided in the table below are timeframes in calendar days to accomplish plans review, submittal reviews, final inspection, and acceptance which should be considered when developing the overall schedule.

5.0.3. An acceptable Period of Performance (PoP) for this project shall be 697 days of contract award. Contractor shall propose overall project schedule and total number of days to complete project for Government review. The following table

5 shows the timeframe of each Government response requirement.

Table 5

Submittals and Deliverables GOV Review

Calendar Days

Contract Award (NTP) 14 days

Prepare Submittals in accordance with the Construction

AF66

21 days

Approve Submittals 21 days

Materials Lead Time 78 Weeks (546 days)

Set Up Staging Area/ Mobilize 14 days

Construction 60 days

Pre-final Inspection and Punch List 14 days

Final Inspection and Acceptance 7 days

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TOTAL Number of Days 697 days

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6. General Construction Information

6.0. Facility/User Coordination

6.0.1. Project Coordination: All work shall be coordinated with the Contracting

Officer in conjunction with KAFB Civil Engineering (CE); construction shall not commence without prior coordination.

6.0.2. Minimize Interference with regular KAFB activities: The Contractor shall plan construction activities to minimize interference with the normal activities of

Base occupants in the remaining areas of the facility and the neighboring facilities, surrounding streets, and parking areas.

6.0.3. Owner Occupancy: The project shall be scheduled and executed to minimize conflict and to facilitate User's operations. Changes to the approved schedule shall be vetted through the CO to support minimal operation impact.

6.0.4. Contractor shall be flexible when coordinating work near active missions, outages, and construction activities that may interrupt or interfere with the

User’s mission. The Contractor shall be flexible on a week-to-week basis to accommodate last minute User missions. In the event of a short notice User mission, the Government shall make every effort to provide 24-hour notice to the Contractor regarding the availability of the worksite.

6.1. Staging, Storage, and Parking

6.1.1. The Government will designate an area for construction staging and storage.

The exact location will be discussed and determined in the pre-construction meeting. The location shall not impede access for emergency response vehicles and personnel.

6.1.2. Parking shall be in designated parking spaces and in designated parking areas.

Exact area designations to be discussed during the pre-construction meeting.

Parking will not be allowed on sidewalks or grass areas.

6.2. Availability of Site

6.2.1. Workdays are normally defined as 8-hour duty days of Monday through Friday, excluding Federal holidays and family days. Normal hours of operation are 7:00

AM to 4:00 PM. Major outages to the facility or mission shall be kept to a minimum, confined to the weekends, and scheduled 30 days in advance. Due to this facility being secured, there will be delays to in-process and out-process.

The following Federal holidays are observed and are not considered duty days:

New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and Holidays issued by Presidential

Executive Order.

6.2.2. Family Days: There will be limited Government staffing on Family Days. If the

Contractor’s schedule overlaps any of these holidays, the Government will accommodate work if possible.

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6.2.3. Work after business hours, on weekends, or Federal holidays will be allowed if requested fourteen (14) days in advance to the CO in writing for approval and not interfere with Base or User’s missions. After business hours, Federal holidays, and weekend work requests are dependent on the User’s escort ability to support the request.

6.2.4. Due to sensitive location of the site, the Contractor may encounter delays to accommodate the Air Force’s mission and exercise activity. If such delays occur, it is the responsibility of the Contractor to document such delays and notify the Contracting Officer within fourteen (14) calendar days.

6.3. Schedule and Planning Requirements

6.3.1. Provide with each progress payment an AF3064, an AF3065, and a Critical Path

Method (CPM) schedule for tracking work progress for the entire project from

NTP to closeout documents. The CPM shall detail the project schedule and status using Gantt charts, which shall depict percent complete for each task.

6.3.2. Submit 3-week look ahead schedule to show how work is to progress from start to completion, if warranted, also submit a drawing to visually depict areas of work during the same period. 3-week look ahead schedule shall be submitted every 2 weeks unless major changes happen between the 2 weeks that can affect coordination with KAFB.

6.4. Meeting and Conference Requirements

6.4.1. Meeting/Teleconference Support – The Contractor shall conduct meetings necessary to support construction coordination, updates, and schedule.

Contractor shall lead and support weekly meetings and/or teleconferences throughout the construction phase of the contract. Weekly meetings are subject to change throughout the life of the project by approval of the Contracting

Officer. Prepare and maintain the weekly meeting agenda report which shall include the record of new and old discussion of technical issues, percent complete, actual versus planned, 3-week look ahead schedule, and tabular report for Requests for Information (RFIs) and submittals (open and upcoming).

Submit the meeting agenda in writing to the CO, PM, and CE prior to the weekly meeting. Prepare, update, and submit in writing to the CO, PM, and CE on a weekly basis, a 3-week look ahead schedule to demonstrate construction progression from start to completion.

6.4.2. Prepare minutes for meetings, including teleconferences, weekly meetings, and

Red Zone Meetings, and distribute minutes to attendees within three (3) business days.

6.4.3. Red Zone Meeting – Support Red Zone Meetings as part of the project closeout process. The Red Zone shall commence at 80 % of construction completion. At these meetings, the Contractor, its team, and the project stakeholders shall discuss, define, and achieve consensus on actions necessary to complete construction and support user occupancy. Meetings at the beginning of the Red

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Zone period will be held every two weeks then increase to weekly towards the final month of the project, this can be included in the construction weekly meeting by approval of the Contracting Officer.

6.5. Notification Requirements

6.5.1. The Contractor and its team are required to notify the CO and PM of anything they believe is outside their scope of work and/or beyond their control that could impact cost, schedule, or quality. Additionally, the Contractor and its team is required to notify the CO and PM of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include but are not limited to, health risks, spills, and changes in critical or key personnel. If encountered, immediately stop work, report the discovery to the CO and PM, and implement the appropriate safety precautions. Field activities shall not resume until clearance is received from the

CO. On critical issues, verbal notification shall be made immediately followed by written notification as soon as practical within the succeeding 48 hours.

6.5.2. Utility Outages: 30-day’s notice is required to schedule any outages to the facility or mission and shall be scheduled on the weekends or after business hours. After business hours and weekend work requests are dependent on the

User’s escort ability to support the request.

6.6. Permits/ Environmental Requirements

6.6.1. The following permits are applicable, and approvals are required by KAFB prior to construction start.

6.6.2. Obtain the following permits:

6.6.2.1. Welding/Burn Permit

6.6.2.2. KAFB Landfill Permit

6.6.3. Other permits may be required on this project. Pay particular attention to the requirements specified in the KAFB Checklist of Environmental Requirements for this project which detail regulations with which those executing the work of the contract shall comply.

6.6.4. If changes are made to the project or new laws/policies are enacted, there may be additional permits required for construction. Prior to work starting, verify that all current permit requirements are being met.

6.6.5. Accident Prevention Plan (APP) and Checklist – Provide an Accident

Prevention Plan (APP) and checklist in accordance with EM 385-1-1. Link to

EM 385-1-1: https://www.publications.usace.army.mil/USACE-

Publications/Engineer-Manuals.

6.7. Site Protection, Cleanup, Repair or Replace, and Differing Site Conditions

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6.7.1. Ensure that all adjacent property, buildings, and contents are protected from dust, dirt, runoff, debris, and other damages resulting from project activities.

This shall include ensuring the project site is cleaned-up on a regular basis.

6.7.2. Provide plastic sheeting, covering of ventilation, and the use of sticky mats to minimize the transfer of construction dust and debris to the occupied areas of the building during construction. Ensure that all trash and debris is disposed of daily.

6.7.3. Blockages or obstructions of any doorway or building egress shall be coordinated with the PM.

6.7.4. Replace or Repair: Replace or repair to match original existing conditions all existing adjacent finished surfaces, utilities, equipment, products, vegetation, and structures or parts thereof that have been damaged or removed to perform the work. Inform the CO, PM, and CE in sufficient time to allow scheduling inspection of all work prior to being enclosed.

6.7.5. Daily Cleanup: Ensure that all non-recyclable trash, debris, refuse, garbage, etc.

is disposed in a safe and legal manner. The KAFB landfill will be available for disposal of non-hazardous construction and demolition waste.

6.7.6. Contractor shall ensure that all unfinished work is secured and protected from weather at the end of each workday. The Contractor is responsible for any material and equipment loss incurred due to inadequate weather or security protection for the duration of this project.

6.7.7. Protect Temporary Openings from Weather – If inclement weather is imminent at any time the Contractor shall take precautions to safeguard existing conditions and equipment (including finish materials and furnishings) from damage.

6.7.8. Final Cleanup: Ensure that the project site is completely clean before the project final walk-through. All new materials shall be properly cleaned and free of scuffs, dirt, and dust. Areas surrounding the construction site shall also be cleaned of any dirt or dust. All unused construction materials shall be removed from the site.

6.8. DD1354

6.8.1. Contractor is required to fill out a DD1354 for real property records and a component and subcomponent list for new and previous equipment, to include, but not limited to model, serial numbers, manufacture specification, locations, and before and after pictures. Contractor shall contact real property department for any questions and concerns. DD1354 and component list are to be completed, submitted, and accepted before any pre-finals and finals are scheduled.

6.8.2. There can be only one final version of a DD Form 1354 for a single construction project. The Contractor is to update a draft version on a daily or semi-daily time

DoD Controlled Unclassified Information (CUI) Page 14 of 14 frame. The Contractor may simply have an adjusted draft version with a later date prepared (block 2) and the same serial number (block 4). However, the

Contractor may have multiple valid interim DD Forms 1354 for a phased turnover of facilities, each with its own serial number (block 4). This will be reviewed by the Government at the 65% completion of the construction project.

6.8.3. Final Draft Form DD 1354 to include approved final invoice with checklist including key supporting documents shall be submitted with approval of final invoice.

End of SoW