STATEMENT OF WORK MEFPAK Clinician Planner_Future Force_Draft.docx

STATEMENT OF WORK

ACC Manpower and Equipment Force Packaging System (MEFPAK) Medical Readiness Specialist (1 Position)

Purpose:

The statement of work describes MEFPAK activities to be performed on behalf of the Air Combat Command (ACC), Office of the Command Surgeon, Expeditionary Medical Operations Division (SGX), 162 Dodd Blvd, Suite 100, Langley AFB, Virginia 23665-1995.

Background:

MEFPAK is the process for developing and describing standard, predefined manpower and equipment force packages and determining the deployment characteristics of these packages. The Air Force Medical Service ground capability Manpower and Equipment Force Packaging System (MEFPAK) Responsible Agents (MRA), ACC/SG, has been tasked to further refine and implement medical force presentation. ACC Expeditionary Medical Operations Division, (ACC/SGX), is requesting contractor support to accomplish the development and validation of updated medical capabilities in support of the transformation of expeditionary ground medical force packaging as emphasized by the AF Surgeon General.

Qualifications:

Contractor must have recent experience as a clinical nurse or Independent Medical Technician (IDMT). Contractor must have recent knowledge and experience working with military planning concepts and systems. Must possess a working knowledge of the DoD Military Health System (MHS), Joint Planning Process, and DoD medical planning tools such as Medical Readiness Decision Support System (MRDSS). Contractor should have a thorough understanding of operational medical capabilities and planning for combat operations. Contractor must have the ability to work independently and perform in-depth analysis of medical strategic and operational plans, doctrine and policy and must be able to communicate effectively both orally and in writing. Contractor must have knowledge and skill in use of basic office automation systems, hardware and software. The contractor must have proven experience working with a military team. Must have or be able acquire a Secret security clearance.

Level of Effort:

Task 1: 0.60 FTE

Task 2: 0.20 FTE

Task 3: 0.20 FTE

Total: 1.0 FTE

Contractor Personnel Selection:

The contractor will provide credentials and references for the person assigned to the project. The government reserves the right to reject any person, either before or after their assignment to a project. If such a situation were to arise, the contractor will nominate replacement personnel with equal qualifications for consideration.

1. Scope of Work:

The Chief, Future Operations and MEFPAK Branch or designated representative, hereinafter referred to as Contracting Officer Representative (COR) will provide overall contract oversight and be the primary point of contact for the contactors manager. Contractor personnel shall work side-by-side with government employees and perform similar functions. Specifically, the contractor’s employee shall supplement existing staffing in the management of projects, the implementation of medical readiness and logistics support plans and documenting of procedures. In addition, the contractor employee shall work special projects/programs deemed necessary by the Contracting Officer (CO) or COR to support ACC/SGX MEFPAK Programs. A qualified person must be able to commute between several different locations within the Langley AFB area to perform work. Temporary travel to areas outside the local area may also be required.

1.1 Contractor Roles and Responsibilities:

The contractor is responsible for providing a qualified individual no later then 30 days after contract award. The Contractor shall provide the name, address, and telephone number of the qualified individual to the CO/COR prior to contract start. The Contractor shall provide notice, in writing, to the CO/COR three working days in advance of any change of the contract manager. The contract manager shall be able to understand, speak, read and write the English language. An alternate contract manager shall be designated to act for the contract manager during absences such as illness, vacation, etc.

Response Time: The contract manager or alternate shall return all calls from the CO/COR within 1 hour, 24 hours a day, seven days a week and be available to meet on the installation with government personnel (designated by the CO/COR) to discuss problem areas within 48 hours from notification.

1.2 Roles and Responsibilities of Contractor Contact Manager:

· Ensure contractor’s individual meets customer performance expectations and terms and conditions of the contract

· Provide or acquire any necessary training for contractor employee

· Provide qualified person subject to review and approval by Government CO/COR

· Provide periodic performance feedback to contractor employee

· Oversee coordination of activities of contractor employee

· Manage internal and external, commercial and federal partner relationships as they pertain to the performance of this contract

1.3 Roles and Responsibilities Contractor Employee:

a) Task 1 – The contractor will assist the MEFPAK Manager and ACC/SG staff in the development of expeditionary ground medical capabilities. Tasks may include but are not limited to the following:

(1) Assist with performing analytical rigorous methodologies used in the development of current and future Joint operational medical force planning and modernization.

(2) Identify and de-conflict equipment issues for proposed UTCs.

(3) Identify and de-conflict training requirements for proposed capabilities.

(4) As directed, serve as the command representative/liaison with DoD, Joint Staff, and Air Staff on MEFPAK plans, programs, and activities.

(5) Organize and plan validation exercises and activities to include arranging meetings and conferences to include planning for lodging, meals, transportation, protocol, and development of agendas, as directed.

b) Task 2 – The contractor will conduct analysis and analyze policy to produce doctrine and guidance in support of capability development. Tasks may include but are not limited to the following:

(1) Assist in development and coordination of concept of operations for proposed UTCs.

(2) Assist in development of UTC documents for DCAPES.

(3) Coordinate and prepare written input to applicable publications and/or directives with appropriate HQ ACC, Air Force or installations and provide written feedback to include concurrence or non-concurrence and any recommended changes, if applicable.

(4) Provide short suspense analyses, briefings, information papers, review of guidance documents, preparation of correspondence, and coordination in support of the Expeditionary Medical Operations Division and the ACC Command Surgeon

c) Task 3 – The contractor shall assist in the development and maintenance of training standards and mission essential task lists (METLS). Tasks may include but are not limited to the following:

(1) Provide written or verbal input to policy, doctrine, or guidance as appropriate.

(2) Develop and maintain logistics standardized training requirements.

(3) Develop and maintain logistics METLs.

(4) When directed, develop and present headquarters briefings.

(5) Keep abreast of all operational issues, attend meetings and conferences as required, keeping Division Chief and ACC Surgeon informed of relevant issues.

(1) (2) (3) (4)

Applicable Documents:

a) DAFI 10-401, Operations Planning and Execution

b) AFI 10-402, Mobilization Planning

c) AFI 10-403, Deployment Planning and Execution

d) AFI 41-106, Medical Readiness Program

1.4 Government Furnished Equipment:

· Workspace commensurate with that of government employees performing the same type of task at this location

· Communications equipment, including telephones, access to fax machines and voice mail

· Computers, to include email access

· Office Supplies required to perform the functions necessary for success of the contract

1.5 Location/Hours. Contractor services will be provided primarily at ACC/SGX – Expeditionary Medical Operations Division, 162 Dodd Blvd, Suite 100, Langley AFB, VA 23665-1995. The contractor shall perform services during the normal hours of operations. The CO/COR will provide the contractor with hours of operations. This maintains flexibility for changing weather conditions (i.e. Snow, Ice, Heat).

1.6 General Duties: Contractor employee shall comply with all policies and regulations of the facility in which services are to be performed. To include but not limited to the following:

· Monitor the status of all door locks and security alarm systems to comply with building security policy

· Provide immediate notification to Security Forces of any alarm or police response requirement

· Recognize, stand and greet any officer of the rank of Colonel or above

· Answer telephones and provide information or directions when requested

· Remain current on all operating instructions and facility emergency procedures.

· Maintain current and specific operating instructions/checklists/plans to encompass all aspects of the operations

· Employee is required to in-process through Security Forces Squadron

· Compliance with the Occupational Safety and Health Act and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor.

· Office areas provided for contractor employee shall be maintained in an orderly, clean and neat appearance.

1.7 CONTINGENCIES/EMERGENCIES:

Emergency situations (i.e., accident and rescue operations, civil disturbances, natural disasters, military contingency operations, and exercises) may necessitate the Contractor provide increased or reduced support as determined by the CO/COR. The Contractor shall perform the necessary tasks to support emergency training, exercises or evaluations to test emergency response procedures.

1.8. Appearance/Identification: Contractor employee shall present a neat appearance.

1.9 Conflict of Interest: The Contractor shall not employ, for work under this contract, any person who is an employee of the United States Government if the employment of that person would create a conflict of interest in accordance with DoD Directive 5500-7R. Additionally the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DoD Directive 5500.7-R or AFI 36-701. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106.

1.10 Security Requirement:

In the performance of tasks the contractor shall require access to a broad range of documents to include applicable directives and regulations, classified war mobilization plans and related documents up to and including Secret. As such, contractors shall have at a minimum a Secret clearance as promulgated by the DoD. Contractor shall safeguard classified material in accordance with applicable DoD and Air Force directives listed in paragraph 2above.

The Contractor shall conduct criminal background checks on contract employee in accordance with the procedures set forth in the DoD Instruction 1402.5. Background checks shall be based on fingerprints of individuals obtained by a government law enforcement officer and inquiries conducted through the Federal Bureau of Investigation (FBI) and state criminal history repositories.

The Contractor is responsible for ensuring background check submittals are initiated in accordance with the SOW prior to employee providing services at the GOVERNMENT. Any individual with a felony conviction in the last 10 years shall not be authorized to perform services. Individuals who have previously received a background check shall provide to the QA proof of the check or obtain a new one. This shall be less than one year old.

The Contractor shall conduct state criminal background checks on all current and future contract employees. The Contractor shall be required to provide completed background checks prior to commencement of performance of this contract. The criminal background checks shall be performed as required by industry standard.

The Contractor shall be responsible for safeguarding all government property provided for Contractor use. At the end of each work period, all government facilities, equipment, property, and materials shall be secured.

The Contractor shall conform to the provisions of AFI 31-209.

1.11 Performance Evaluation Meetings: The contracting officer may require the contract manager to meet with the CO/COR and other government personnel as deemed necessary. The Contractor may request a meeting with the CO/COR when he or she believes such a meeting is necessary. Written minutes of such meetings shall be recorded in the contract and signed by the contract manager and the CO/COR. If the Contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the contracting officer within 10 calendar days following receipt of the minutes.

1.12 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the government are not lost or misplaced and are not used by unauthorized persons.

The Contractor shall immediately report to the CO/COR any occurrences of lost or duplicated keys.

The Contractor shall prohibit the use of keys issued by the government by any persons other than the Contractor's employee and the opening of locked areas by Contractor employee to permit entrance of persons other than Contractor employee engaged in performance of contract work requirements in those areas.

1.13 Safety Requirements: In performing work under this contract, the Contractor shall:

Record, and report promptly (within one hour) to the CO/COR all available facts relating to each instance of damage to government property or injury to either Contractor or government personnel.

In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO/COR.

If the government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

Comply with safety provisions listed in the technical publications within the Statement of Work.

2.0. APPLICABLE PUBLICATIONS AND FORMS

2.1. DOD INSTRUCTION 1402.5, CRIMINAL HISTORY BACKGROUND

CHECKS ON INDIVIDUALS IN CHILD CARE SERVICES

2.2. DOD regulation 5500-7r, Joint Ethics regulation

2.3. AFI 31-209, AIR FORCE RESOURCE PROTECTION PROGRAM

2.4. AFI 31-101, AIR FORCE PHYSICAL SECURITY PROGRAM

2.5. AFI 36-701, labor management relations

2.6. AFI 64-106, AF INDUSTRIAL LABOR RELATIONS ACTIVITIES

Contract terms

MONITORING PROCEDURES:

The Contractor employee shall report to the CO/COR. Time worked will be verified by the appointed CO/COR.

PERSONNEL POLICY:

The Contractor shall be responsible for protecting the person furnishing services under this contract. To carry out this responsibility:

a. The Contractor shall provide the following:

1. Worker s Compensation

2. Professional liability insurance

3. Income tax withholding, and

4. Social Security payments, IDENTIFICATION, PARKING, SMOKING, AND GOVERNMENT REGULATIONS:

The Contractor's employee shall wear visible identification, provided by the Contractor, at all times while on the premises of the government. It is the responsibility of the Contractor to park in the appropriate designated parking areas. The government will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings on Langley AFB. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of Government regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

LIABILITY AND INSURANCE COVERAGE:

Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compassable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

KEY PERSONNEL AND TEMPORARY EMERGENCY SUBSTITUTIONS:

(a) During the first sixty (60) days of performance, the Contractor shall make NO substitutions of personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the CO/COR, in writing, within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 60-day period of the contract, the Contractor shall submit the information required by paragraph (c) to the CO/COR at least 15 days prior to making any permanent substitutions.

(b) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the CO/COR. Proposed substitutes shall have comparable qualifications to those of the persons being replaced. The CO/COR will notify the Contractor within 15 calendar days after receipt of all required information of the decision on the proposed substitutes.

(c) For temporary substitutions where the individual will not be reporting to work for three (3) consecutive work days or more, the Contractor will provide a qualified replacement for the individual. This substitute shall have comparable qualifications to the key person. Any period exceeding two weeks will require the procedure as stated above.

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