Statement of Work MCRD San Diego Personnel Pre_Training Housing.pdf

STATEMENT OF WORK

FOR MCRD PERSONNEL PRE-TRAINING HOUSING

1. Objective:

Marine Corps Recruit Depot (MCRD), San Diego has a current requirement for lodging, meals, and laundry services to be provided to individuals placed in 14-day restriction of movement due to potential exposure to COVID-19. Current restrictions on capacity and availability aboard the installation do not provide sufficient space to accommodate over 300 individuals at one time.

2. Scope of Work:

The contractor shall provide commercial lodging facilities to house 300 individuals, in dual occupancy rooms for a duration of 14-days. Contractor shall provide three meals per day, per individual delivered to each room and provide laundry collection services every other day for the duration of the contract.

3. Period of Performance:

The contractor must be capable of starting performance no later than 13 April 2020. Ending on the morning of the 15th day, 27 April 2020.

4. Location:

Lodging physical location must be within five miles of the main gate of MCRD San Diego.

5. Product Description:

a. Lodging Requirements:

i. Contractor must provide 150 double occupancy rooms.

ii. Contractor shall provide one single occupancy room for use by government supervisory staff.

iii. To the maximum extent possible all rooms must be grouped together in the same segment of the hotel.

iv. Each room must be at the same location.

v. Each room must be fully furnished and stocked in accordance with industry standards.

vi. Each room must be well maintained and free from any structural, cosmetic, and functional problems.

vii. Each room must meet applicable City and State codes and not pose a health, safety, or fire hazard.

viii. Each room must have a permanently installed

Heating, Ventilation, and Air Conditioning system.

ix. Each room must have an individual bathroom which has a shower or bathtub, sink, and a flushable toilet.

x. Each room must possess at a minimum coordinating (sized to fit the bed) bedding consisting of one fitted sheet, one flat sheet, one comforter, two pillows, two pillow cases and one extra blanket per bed.

xi. Each room must contain one television with cable service and possess the capability for guests to access WIFI.

xii. The Government requests room phones be restricted to room to room calls only.

xiii. The Government requests the ability to make mass notifications to personnel in occupied rooms.

(Only if the contractor has the capability of accommodating without additional charges to the government)

xiv. The contractor must provide basic utilities consisting of electric, water, daily waste removal services, basic toiletrie items consistent with generally accepted industry standards for each occupant for the duration of the performance period.

xv. The Government does not deem individual room cleaning service necessary until after departure.

b. Subsistence Requirements:

i. All food preparation facilities utilized must meet all regulations and statutes required by the

California Department of Public Health as prescribed in the California Retail Food Code and have passed their most recent inspection thus authorizing them to serve food to the public.

1. These facilities do not need be located on site but contractor shall ensure all facilities utilized to provide subsistence adhere to the above requirements.

ii. The contractor must provide three meals per day.

1. The Contractor shall not furnish meals on the day of arrival and day of departure.

iii. All meals must be delivered to occupied rooms.

iv. The contractor will begin delivering breakfast between the hours of 0500 and 0700 and have delivered all meals by 0900.

v. The contractor will begin delivering lunch meals between the hours of 1000 and 1200 and have delivered all meals by 1300.

vi. The contractor will begin delivering dinner meals between the hours of 1600 and 1800 and have delivered all meals by 1900.

vii. Contractor must rotate meals as not to serve the same meal twice within a 48 hour period.

viii. All meals must adhere to the greatest extent possible the U.S. Department of Health and Human

Services 2015-2020 Dietary Guidelines.

ix. Daily caloric load should remain at roughly 3000 kcals and should avoid fried, higher fat, junk food, creams, gravies, sausages, sodas, ice cream etc. offerings and focus on fresher fruits and vegetables, lean meats, low fat dairy, higher fiber grains etc.

x. All meals shall be standardized with no special orders, considerations, or substitution, other than those identified with special dietary needs.

xi. Contractor shall be responsible for removal of all trash and dishes within a reasonable amount of time from completion of the meal.

xii. Contractor shall provide bottled water with each meal provided.

c. Laundry Services:

i. The contractor must provide the opportunity for each occupant to have their personal laundry serviced every other day.

1. Personal laundry needs will consist of shirt, pants, jeans, etc. The contractor will not be required to launder clothing items of unusual nature such as shoes or other items which may cause damage to laundering machines.

2. This service is in addition to standard linen and towel laundering which is assumed part of standard industry practice.

3. An example of laundry collection will be: If laundry is collected on Monday then the contractor will not be expected to collect laundry again until the Wednesday of the same week.

ii. The contractor must collect laundry which is placed outside of the room during designated laundry days.

iii. The contractor shall return laundry to the occupied room from which it was collected prior to or the same day as following personal laundry collection

iv. The contractor shall ensure laundering services are conducted in accordance with generally accepted commercial standards.

6. System for Award Management:

Contractors are not required to be registered in the System for

Award Management (SAM) at the time of submission of offers or quotations.

a. Contractors will make every effort to register in SAM if awarded the contract.

7. Miscellaneous Room Charges and Hotel Bills:

The Government will not pay for individual charges associated to the room in the nature of damages, mini-bar charges, additional food purchases, pay-per-view, etc in excess of those described in paragraph 6. The Government will only pay for the basic room rate and services as outlined in paragraph

6. Questions regarding any additional charges or services provided must be approved by the contracting officer via official modification to the contract.

8. Electronic funds transfer:

The contractor will utilize electronic funds transfer via the

Wide Area Workflow System (WAWF) to the greatest extent possible, but in the event the contractor does not have access to WAWF this will not preclude the contractor from being considered for award. The contractor shall however make every attempt possible to gain access to the WAWF system.

9. Acceptance Criteria:

a. Government Technical Point of Contact. The Contracting Officer shall designate Technical Point of Contact

(TPOC) during the term of this contract. The TPOC will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems within the scope of this Statement of Work. The TPOC will provide technical clarification and assistance in support of the contract requirements. The TPOC DOES NOT have the authority to make changes and/or give direction under this contract. The only authority under this contract authorized to make changes, give direction, and/or provide monetary adjustments is the

Contracting Officer from the Regional Contracting

Office MCI-WEST, Camp Pendleton CA.

TPOC Contact Information:

b. Contracting Officer Authority. The Contracting Officer is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the

Contracting Officer (Reference Block 31 on the SF1449).

In the event the Contractor effects any such change at the direction of any person other than the Contracting

Officer, the change will be considered to have been made without authority and solely at the risk of the contractor.

10. Deliverables:

a. The Contractor will provide the following items in response to this solicitation in order for the government the contractors ability to meet the requirements contained in this SOW.

i. The Contractor must provide inspection reports for the most recent two years of inspections.

ii. The Contractor must provide a list of items in the room demonstrating they meet the requirements outlined in paragraph 6.a.i-xv.

iii. The contractor must provide a plan for how they intend to meet the subsistence needs contained in paragraph 6.b.i-xii.

1. This plan must include the location of the food preparation facility in relation to the lodging location.

2. The contractor must provide the most recent inspection record as described in paragraph

6.b.i.

3. Contractor shall provide a sample meal plan.

iv. The Contractor must provide a plan to facilitate laundry services. This plan must include a description of how accountability of clothes will be accomplished in order to return them to the appropriate room.

v. The Contractor will provide a cost breakdown for daily meals, room rates, laundry service (per pickup per occupant price), and total contract cost.