Statement of Work - LICOR - Odyssey FC.pdf

Statement of Work

Michael E. DeBakey VA Medical Center (MEDVAMC)

1.0 Background: The requiring activity is the Michael E. DeBakey VA Medical Center (MEDVAMC). The contractor shall furnish services required for the Odyssey FC 1-Year Support Contract – Premium. Includes parts, labor, and travel for on-site repairs and an annual on-site preventive maintenance check. The equipment maintenance agreement expired on 12/31/2022.

2.0 Scope: The contractor shall furnish services for the Odyssey FC 1-Year Support Contract – Premium + 2 option years. Includes parts, labor, and travel for on-site repairs and an annual on-site preventive maintenance check. The contractor’s initial offer should contain the offeror’s best terms from a cost/price and technical standpoint. The Contracting Officer (CO) reserves the right to negotiate price, and terms and conditions at any time before contract award.

3.0 Place and Period of Performance: Michael E. DeBakey VAMC – 2002 Holcombe – Bldg.

109, Room 113- Houston, TX 77030

4.0 Type of Contract: The type of contract will be a Firm Fixed Price Contract.

5.0 Performance Measures: Annual Maintenance Service Plan.

6.0 Deliverables: Annual Maintenance Service Plan.

7.0 Changes to Contract or Statement of Work: Changes to this SOW or the impending contract shall only be authorized and approved through written correspondence from the CO. A copy of each change shall be kept in a project folder along with all other documents or items pertaining to the project. Costs incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor.

9.0 Quality Assurance:

Contractors shall conform to quality assurance standards in accordance with best commercial practices, unless otherwise specified.

10.0 Confidentiality and Non-Disclosure:

All information acquired and documents reviewed or handled during this contract belong to the Department of Veterans Affairs, unless otherwise specified in the affiliate agreement. The contractor recognizes that in the performance of this contract it may receive or have access to sensitive or confidential information, including personal information of VHA employees and information proprietary in nature by system contractors, equipment manufacturers and other private or public entities. The contractor working with the COR shall ensure that all employees that may require access to sensitive or confidential information have the mandatory security clearances required for access, and only for the minimum number of employees necessary for contract performance.

The contractor shall indoctrinate its employees and all subcontractor employees working on this contract on the laws, rules and regulations governing access to sensitive and/or confidential information. All persons concerned shall understand that unauthorized access to or use of sensitive or confidential information related to this contract shall result in immediate termination of the individual or individuals from the contract and be subject to legal prosecution to the fullest extent of the law.

The VA Office of Security and Law Enforcement shall conduct an appropriate background investigation on all of its employees and subcontractor employees working on this contract, and those who may require access to Government computer systems.

Clauses dealing with data requirements, rights in data, release in use restrictions, requests for information, press releases and marketing material, intellectual property, Cooperative Research and Development Agreements, and patents and copyrights apply.

11.0 Contract Administration and Performance Monitoring

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The COR and Program Manager will assist by monitoring contractor performance and reporting the findings to the CO. The COR will communicate at least monthly with the Lead Principal Investigator.

The COR shall be designated on the authority of the CO at the time of contract award to monitor all technical aspects of the contract. In no event is the COR empowered to change any of the terms and conditions of the contract. Changes in any section of this contract shall be made only by the Contracting Officer pursuant to a properly executed modification. The types of actions within the purview of the COR’s authority are to ensure that the Contractor performs the technical requirements of the contract, and to notify both the Contractor and the Contracting Officer of any deficiencies observed. A memorandum of designation shall be issued to the COR and a copy shall be sent to the Contractor at the time of contract award setting forth in full the responsibilities and limitations of the COR.

11.1 Contracting Officer’s Representative (COR):

Dorellyn Lee, Program Specialist Office of Research and Development Tel: 713-791-7949 Email: dorellyn.lee@va.gov

11.2 VA Principal Investigator:

Rolando Rumbaut Office of Research and Development Tel: 713-791-1414 x28910 E-mail: rolando.rumbaut@va.gov