Statement of Work - Lease Dish Washer Machine - 366C24422Q0665 - VA Coatesville.pdf

THIS SPECIAL NOTICE IS NOT A REQUEST FOR QUOTES. This notice is for informational purposes only.

The intent of this Sources Sought Notice 36C24422Q0665 is to identify any Small Businesses, mainly SDVOSB/VOSB vendors who can provide services to Lease One Ecolab EC 66 Hood Dish Washing Machine as listed in the attached Statement of Work. In addition, we are also seeking any Small Business manufacturers that have the capability of providing this system as well. This is neither a solicitation nor a promise of future work. “Small Business, SDVOSB, and/or VOSB manufacturers authorized distributors are encouraged to submit your company’s information and capability statement in response to this Sources Sought Notice.” This notice does not constitute a formal Request for Quote (RFQ), nor is the government obligated to issues an RFQ. In addition, the Government does not intend to pay for any information provided under this notice. The Government is not obligated to notify respondents of the results of this survey. Potential vendors should respond with their ability to provide the following:

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of meeting the Statement of Work (SOW) for 5-year lease. Lease One Ecolab EC 66 Hood Dish Washing Machine.

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of interested parties to demonstrate to the government that they are capable of providing the service that fulfills the required minimum specifications mentioned above.

STATEMENT OF WORK

The Coatesville Veteran Affairs Medical Center, 1400 Blackhorse Hill Rd, Bldg. 139, Room 104, Coatesville, PA 19320-2040, has a requirement to Lease One Ecolab EC 66 Hood Dish Washing Machine.

Leasing is for a five-year lease term. Includes all maintenance, parts, and labor for the duration of the contract.

Leasing: of one Ecolab EC 66 High Hood dish washing machine.

Purchase:

1. C-24 Booster Heater

2. Custom Soil and Clean tables

Location:

Nutrition & Food Service Department Coatesville VA Medical Center, Coatesville, PA 19320 Building 139 - Room 104

Background.

Dishwashing machine located at the CVAMC NFS Department building 139 room 104 is beyond repair. A new solicitation is being submitted for a new scullery lease contract to provide more economical and efficient scullery operations. Lease-purchase analysis indicates that leasing is significantly more advantageous to the government in comparison with the cost of ownership throughout the life span of the machines. Leasing is for a five-year lease term. Includes all maintenance, parts, and labor for the duration of the contract.

1. Scope.

Leasing of one EC 66 High Hood dish washing machines, to include installation of the leased machines, service maintenance and parts for the duration of the contract. Also included are installation of 2 (two) custom dish tables and one Hatco C-24 Booster Heater (8900-2020.) Removal is required within 7 days after contract completion.

2. Objectives.

2.1. Leasing of one EC 66 High Hood Dish Machine for Coatesville VA Medical Center, Coatesville

PA. Building 139 room 104. Leased dish machines shall be in brand-new condition on delivery.

3.1.1 Operating capacity of 244 racks per hour.

3.1.2 Wash operating temperatures of 140 to 160 degrees Fahrenheit.

3.1.3 Internal Height of 25”

3.1.4 Separated wash and rinse section

2.2. Service maintenance for the leased machines

2.3. Install leased Dish Machine in location noted in paragraph 11.

2.4. Installation of new leased dish machines including all utilities.

2.5. Installation will line up with existing ventilation hood.

2.6. Installation of Hatco C-24 Booster Heater (8900-2020) Eco Lab connects the plumbing from existing 140-degree water source already in place.

2.7. Removal of leased machines is required within 7 days after contract completion.

3. Tasks. Contractor shall:

3.1. Lease one Ecolab brand, model EC66HH 66-inch conveyor High Hood Dishwashing Machine.

3.1.1. Operating capacity of 244 racks per hour,

3.1.2. Wash operating temperatures of 140 to 160 degrees Fahrenheit,

3.1.3. High-temp sanitizing temperature of 180 degrees,

3.1.4. Internal height of 25”,

3.1.5. Separated wash and rinse section

3.2. All dishwashing machines must meet the requirements of the following:

3.2.1. Energy Policy Act of 2005 (Section 104)

3.2.2. Federal Acquisition Regulation (FAR) Subpart 23.203

3.3. Install leased dish machines and booster heater in the designated location – noted paragragh 11.

3.4. Manufacture and install booster heater and dish tables.

3.5. Calibrate and complete system check of the new unit;

3.6. Discard all shipping containers and materials.

3.7. Conduct on-site training on the operation of the dishwashing machines to include safety, effective dishwashing techniques, and use of consumable products. Training shall be provided no later than 5 days after installation of machines are completed. Training shall be coordinated with the POC within 24 hours after installation machine.

3.8. Provide maintenance or repair of leased dishwashing machine to ensure the machine is operating within manufacturer standard.

3.9. Service maintenance and repair shall:

3.9.1. Only “ServSafe” qualified personnel to service the dish machines.

3.9.2. Provide and Repair parts as needed.

3.9.3. Provide Twenty-Four (24) Hour On-Call Service Support to address emergency service maintenance/repair requests when needed (i.e. 1- 800 number to be provided to Government representative within 5 days of contract award).

3.9.4. Report addressing responded emergency service requests (to include date request received and date responded), and period/s of machine down time for all locations every last working day of the month

4.10.0 The contractor shall provide monthly reports stating emergency service requests including date request received and date responded, and periods of machine down time for all locations. This report shall be provided on MS word or excel on the last working day of each month.

3.9.5. Install new leased dish machines on the designated location (Building 139 room 104)

3.9.6. Install all required electrical, water, drain, utilities;

3.9.7. Connect eco lab product dispensers.

3.9.8. Fabricate and install required dish tables

3.9.9. Calibrate and complete system check of the new unit;

3.9.10. Discard all shipping containers and materials.

3.9.11. Conduct on-site training on the operation of the dish machines to include safety, effective dishwashing techniques, and use of consumable products.

3.9.12. Remove leased dish machines including disconnect of all electrical, water, drain and venting (exhaust) utilities within 7 days after contract completion.

4. Option Years:

5. Delivery. Dish machine shall be delivered, installed, and tested operational by xx Month in 2022 with service maintenance to commence xx month 2022. Leasing charge shall commence the date installation is complete and shall be prorated for the number of days left during the month.

6. Government-furnished property. Not applicable.

7. Security Requirement. Unclassified.

8. Place of performance. CVAMC Coatesville, PA Building 139, room 104.

9. Period of performance. As follows:

10. Point of Contacts (POC):

Dish Room Location POC information

Coatesville VA Medical Center 1400 Blackhorse Hill Rd.

Coatesville, PA 19320 Building 139, Room 104

Cheri Myers – NFS Administrative Officer Tel: 610-384-7711 x3702 Email: Cherie.Myers@va.gov

11. Notes:

11.1. All dishwashing machines will be provided with booster optional heaters.

11.2. “Up” condition is defined as: dish machine operating within manufacturer standard and within Government established parameters when being used.

11.3. Government operating parameters.

11.4. On-site training shall be provided:

11.4.1. to CVAMC NFS personnel within five working days after completion of the installation.

Responses to this Sources Sought should include company name, address, point of contact, phone number, point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 811350, (size standard of 1250 employees). Respondents shall also answer the following questions:

1. Size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Small Business (SB), Large Business, etc.

2. Is your company considered small under the NAICS code identified under this Source Sought?

3. Is your company the manufacturer, distributor, or equivalent source for the type of items required with the characteristics referenced above?

4. If you accompany is a large business, do you have any authorized distributors? If so, please provide the name(s), telephone Number(s), Point(s) of Contact and size status of the businesses authorized to distribute your products.

5. If your company is a small business and an authorized distributor/reseller for the types of items required with the characteristics referenced above, do you alter; assemble; or modify; the items requested in any way? If your company alters the items, state how and what is altered;

assembled; and/or modified?

6. Does your company have an FSS contract with GSA or the VA NAC or a GWAC contract holder with any other federal agency? If so, please provide the contract number.

7. If your company holds a FSS GSA/VA NAC contract other federal GWAC contract holder, are the items you are providing information on available on your schedule/contract?

8. General pricing of your products is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

Information provided by potential sources will be utilized by the Government to determine market availability and procurement strategy. An award of a contract will not result from this Sources Sought Notice.

Vendors who can meet the requirements listed above should provide the following information:

• Business Name

• Business Address

• Business Point of Contact, including phone number and email address

• Business size

• Business Socioeconomic Status

• Federal Supply Scheduling (FSS) number, if the items required by the Government are available for purchase on an FSS contract.

• Any other pertinent capability information that relates to the above stated requirement.

All responses shall be submitted in writing to the Contract Specialist no later than 01:00 p.m. on Wednesday, April 27, 2022. Responses should be sent via email to Louellen.Butler@va.gov. No phone call responses will be accepted.

End of Document mailto:Louellen.Butler@va.gov