Statement_of_Work_Lacreek_NWR.pdf

SECTION C

STATEMENT OF WORK

TO

REPLACE Q124 and GARAGE ROOF

AT

Lacreek National Wildlife Refuge

I. GENERAL CONDITIONS

A. The Contractor shall provide all material, equipment, and labor required to remove the existing roof shingles, tar paper, soffit, damaged insulation, damaged roof boards, roof edging, roof vents, gutter aprons, roof with appurtenances.

B. Work includes the house and garage as outlined in the attachments.

C. The Contractor shall be responsible for installing roof shingles as described in Section VIII.

D. The Contractor shall have all certificates and licenses required by law for the execution of the work, and shall comply with all Federal, State, or local laws, ordinances, rules, regulations, and codes relating to performance of the work.

E. The building are considered nonsmoking buildings. Smoking is not permitted within 25 feet of entrances, windows, or air intakes.

F. Typical working hours are 7:00 am to 4:00 pm Monday through Friday. Any work that deviates from this schedule or during a holiday requires Contracting Officer approval.

G. Any conflict or overlap of South Dakota Department of Environmental Quality, EPA, OSHA, and other applicable Federal, State, and local regulations, the Contractor shall follow the most stringent provision.

H. Safety

1. The Contractor shall assume full responsibility and liability for compliance with all applicable Federal, State, and local regulations pertaining to the protection of workers, visitors to the site, and persons occupying areas adjacent to the site, including the provisions of 29CFR1910 and 29CFR1926 of the Code of Federal Regulations. The Contractor shall hold harmless the Government for failure to comply with any applicable safety or health regulations on the part of himself, his employees, or his subcontractors.

2. Every Contractor employee shall be responsible for complying with applicable safety requirements, wearing prescribed safety equipment, and preventing avoidable accidents and property damage.

3. The Contractor shall provide and maintain a basic first aid kit for use of the workers. The kit shall contain first aid supplies in type and quantity commensurate with type and size of project and the work force, with items necessary for first aid treatment of all injuries. The Contractor shall advise all workers of the location of first aid supplies.

4. The Contractor shall post the telephone numbers of nearest hospital, ambulance service, and fire station in a conspicuous location. The Contractor shall advise all workers of the location of telephone numbers.

Communication devices shall be made available and be ready at the work site to alert others in case of emergencies.

5. The Contractor shall provide at least one nonfreezing type fire extinguisher in each field office, workshop, work site, and storage shed at the work site. These fire extinguishers shall be placed in locations readily accessible by workers.

II. WORK SITE CONDITIONS

A. The site of the work is at Lacreek National Wildlife Refuge, which is approximately 10 miles southeast of Martin, SD. See attachments for project location map.

B. Prospective bidders are urged to visit the site and become familiar with existing conditions, and ascertain the conditions which affect the work. Failure of the successful bidder to visit the site prior to submitting a bid or proposal on this work will not relieve the successful bidder from completing the project at the bid price.

Prospective bidders must make site inspection arrangements with the Refuge Manager at Lacreek National Wildlife Refuge, 29746 Bird Road, Martin, SD Phone: (605) 685-6508.

C. Work includes the house and garage buildings.

D. Existing Roof Items of Interest

1. The Contractor is responsible to visit the site to become familiar with the project prior to submitting a bid. Any details that are provided are a guide rather than a complete site assessment.

2. House and garage

a. Four vents of varying sizes shall remain at house

b. One vent shall remain at garage

E. Protection Environmental

1. Pollution Control

a. The Contractor shall abate and control all environmental pollution arising from construction activities by complying with all applicable Federal, State, and local laws and regulations concerning environmental pollution control and abatement, as well as the specified requirements in this contract. The Refuge Manager, or his designee, will inspect the site regularly for compliance.

b. Compliance with this requirement by any and all subcontractors shall be the responsibility of the Contractor.

2. Prevention of Water Pollution

a. During construction the Contractor shall comply with all applicable Federal, State, and local laws and regulations concerning the control and abatement of water pollution.

b. The Contractor's construction activities shall be performed by methods that will prevent entrance or accidental spillage of solid and/or liquid matter, contaminants, debris, and other objectionable pollutants and wastes into streams, flowing or dry watercourses, lakes, ponds, and underground water sources. Such pollutants and wastes include, but are not limited to, refuse, garbage, cement, concrete, sanitary waste, industrial waste, radioactive substances, oil and other petroleum products, aggregate processing tailings, mineral salts, and thermal pollution.

c. At the completion of construction, the Contractor shall remove and dispose of all pollutants, wastes, and objectionable material at a site located off the Government property.

d. The Contractor is responsible for the proper disposal of such materials in accordance with applicable local, State, and Federal regulations.

e. Sanitary facilities, such as chemical toilets, shall be located far enough from wells, live streams, or ponds to prevent water pollution.

3. Noise Pollution

a. The Contractor shall comply with all applicable Federal, State and local laws, temporary use permit, orders, and regulations concerning the prevention, control, and abatement of excessive noise.

4. Solid Waste

a. The Contractor shall dispose all non-hazardous waste in an EPA approved landfill.

b. The Contractor shall remove any dust, dirt, and debris caused during the construction process.

5. Hazardous Waste

a. The Contractor shall comply with applicable Federal, State, and local laws and regulations concerning the abatement, handling, removal, and disposal of hazardous waste.

b. The Contractor’s abatement activities shall be performed by methods that will prevent accidental spillage of solid material, contaminants, debris, and other objectionable pollutants and wastes into streams flowing or dry water-courses, lakes, ponds, and underground water sources.

F. Environmental Litigation

1. Time lost due to work stoppage because of failure of the Contractor to comply with these requirements may not be the subject of a claim for extension of time or for costs or damages.

G. Fossils and Cultural Materials:

1. Should the Contractor discover any fossils or cultural materials during construction operations, such objects shall become the property of the Government. The Contractor shall cease construction operations in the area of the "find," and immediately notify the station manager of such discovery.

Construction operations may proceed in other areas not affected by this clause. Care shall be exercised by the Contractor not to damage or collect fossils or cultural materials uncovered during excavation operations.

2. Failure to comply with this requirement may be considered a violation of the Archeological Resources Protection Act of 1979 as amended. Destruction of historic and prehistoric sites and/or unauthorized collection of cultural materials can result in criminal and/or civil penalties. Penalties can include fines, prison sentences, and/or confiscation of equipment.

III. TEMPORARY FACILITIES AND CONTROLS

A. Temporary Utilities

1. Electric power is available at the job site.

2. Although a Government telephone is available in the residence for emergency use, the Contractor and his personnel are encouraged to use their own cellular telephones.

3. The Contractor may use the restroom facilities in the house basement during the construction period. The facilities will only be available during building hours.

4. Potable water is not available at the job site.

5. The Contractor shall be responsible for the daily removal and disposal of all debris from demolition and construction activities.

B. Site access and equipment storage areas

1. All Contractor operations (including storage of materials) upon Government premises shall be confined to areas authorized or approved by the Refuge Manager, or his designee.

2. The Contractor shall restore all work and storage areas and areas disturbed by construction to their original condition, or as approved by the Refuge Manager, or his designee, upon completion of the work

3. The Contractor shall observe all laws and regulations of the local, county, and State authorities in the use of all public roads and highways for the transportation of materials and equipment in connection with work on the project.

4. The Contractor shall observe all overhead obstructions such as bridges, cables, ect. The Contractor shall repair damage to roads, highways, overhead obstructions, and similar items, resulting from operations performed in connection with this project.

C. Protection and Restoration:

1. The Contractor shall protect all structures and vegetation during the progress of the work and remove all debris and unused materials from the site.

2. Upon completion of the work, the Contractor shall restore, at his expense, all vegetation to its original condition, including the replacement any facility or landscaping which has been damaged.

3. The Contractor shall limit removal of any vegetation to that which interferes with the construction, and shall seed any disturbed soil with native grass. The Contractor shall obtain the seed mix from the Refuge Manager.

D. Traffic Regulation

1. If traffic regulation is required at the jobsite, the Contractor shall provide, erect, and maintain all necessary barricades, suitable and sufficient flasher lights, flagmen, danger signals and signs, and shall take all necessary precautions for the protection of the work and the safety of the public.

2. Roads closed to traffic shall be protected by effective barricades on which shall be placed acceptable warning signs.

a. All barricades and obstructions shall be illuminated at night and all lights shall be kept burning from sunset until sunrise.

3. Install appropriate traffic signs at crossroads and approaches to site as needed to direct all affected traffic. Specific sign and barricade requirements are detailed in ANSI D61, "Manual on Uniform Traffic Control Devices."

E. Delivery and Storage: Material shall be delivered to the site in a dry and undamaged condition and stored out of contact with the ground. Materials shall be covered with weather tight covering and kept dry. Storage accommodations shall provide good air circulation and protection from surface staining, when appropriate.

IV. MEANS AND METHODS

A. Means and methods of construction shall be such as the Contractor or subcontractors may choose; subject, however, to the Contracting Officer's right to reject means and methods proposed which:

1. Constitute a hazard to the work, persons, or property.

2. Will not produce finished work according to the terms of the contract.

3. Are contrary to specified means or methods included in the contract.

B. The right to reject means and methods of the Contractor or subcontractor shall not be construed or interpreted as acceptance of control of means and methods by the Contracting Officer.

C. The Contracting Officer's approval of means and methods or failure to exercise right to reject means and methods shall not relieve the Contractor of the obligation to complete the work required by the contract.

D. Total responsibility for control of all means and methods lies with the Contractor for all work.

E. Final Inspection

1. The Contractor shall request a final inspection in writing at least ten (10) days prior to the anticipated date of completion. If, as the anticipated date of completion approaches and it becomes apparent that the date will not be met, the Contractor shall inform the Contracting Officer at the earliest possible moment, but in any case not later than 2 business days prior to the anticipated completion date.

2. Work will not be considered READY FOR FINAL INSPECTION until all the work has been completed and the Contractor has certified that all items are properly operating and in strict compliance with all contract terms and conditions. THIS

CERTIFICATION SHALL BE PROVIDED TO THE REFUGE MANAGER, OR HIS DESIGNEE,

IN WRITING.

3. The Contractor and/or his project supervisor shall be at the job site during the final inspection.

F. Final Cleanup: The Contractor shall clean the site and remove from the site all construction debris.

G. Final Payment: The Contractor shall submit the following prior to final payment:

evidence of completion, guarantees, warranties, certificates, asbestos containing materials disposal insurance and/or licenses, and as-builts.

V. CONTRACTOR QUALIFICATIONS

A. The Contractor and all subcontractors shall have all Federal, State, and local licenses, and/or certifications, etc., necessary to perform work in Bennett County, South Dakota. All licenses and/or certificates must be current from start to finish of the project.

VI. SUBMITTALS

A. The Contractor shall provide copies of all required permits, clearance, and licenses obtained to perform this work to the Contracting Office.

B. If alternatives to the means and materials described in these specifications are offered, the submittal must contain a written description of the proposed means and materials comparing all features, options, and codes (if any), in detail. A detailed explanation of why the proposed alternative should be accepted must also be submitted.

D. The Contractor shall submit manufacturer's warranties, guarantees, and certificates for all installed equipment listed on the Project Submittal List.

1. Finish Warranty: The Contractor shall provide a 20 year warranty from the substantial completion date for evidence of deterioration of factory applied finishes.

2. Watertight Warranty: The Contractor shall provide a 20 year warranty from the substantial completion date for any seems that do not maintain water tightness.

E. Timing of Submittals/Unapproved Work: As specified above, the Contractor shall submit all deliverables, copies of all required permits, and all product data sheets to the Contracting Officer for review. These submittals must be approved PRIOR to the installation of any purchased or fabricated components. THE PURCHASE AND/OR

INSTALLATION OF ANY UNAPPROVED COMPONENTS SHALL BE AT THE CONTRACTOR’S

RISK. Contract performance time shall not be extended due to delays caused either directly or indirectly by the purchase and/or installation of unapproved components.

F. All items in Section VIII shall be submitted for approval.

VII. PERFORMANCE

A. The new roof shall be installed on the existing structures. The new roofing materials and all related components shall be installed according to the manufacturer’s instructions.

B. Once the roof sheathing is exposed, it shall be covered with plastic sheeting overnight to prevent damage from precipitation.

C. The Contractor shall coordinate the construction start date with the Contracting Officer. The project shall be completed and available for use within 60 calendar days from the date the Notice to Proceed (NTP) is issued. Additional time will be allowed, if needed, to obtain permits. Construction will not continue on Saturdays, Sundays, or Federal Government holidays without prior permission of the Contracting Officer.

D. During the performance period of the contract, the Contractor shall be available for conference calls as needed with the Contracting Officer, the Contracting Officer’s Representative (COR), and the Government On-Site Inspector to discuss project progress and/or problems.

E. The Contractor shall obtain all permits and licenses, pay all fees and taxes, and give the notices necessary to perform the services of the contract. The Contractor shall submit all permits and licenses, and receipts for all fees and taxes paid.

F. The Contractor shall be liable for damages to roads, utilities, structures, and property, due to any act, omission, neglect, or misconduct during the period of performance of the services of this contract.

G. The Contractor is responsible for completing the job to the specifications outlined in this document. The presence of an inspection does not preclude the Contractor from following this document and the specifications outlined.

VIII. PROJECT REQUIREMENTS

A. The buildings may be in use during construction. The Contractor shall attempt to avoid disruption.

B. Any removal of materials not outlined in this project shall be placed in a condition the same, or better, prior to the start of the project.

C. All estimated quantities can be found in the bid schedule.

D. The Contractor shall inspect hidden building materials when existing materials are removed for water damage. Some items that may require inspection are insulation, plywood, and trusses. Any damage found beyond this Scope of Work shall be immediately communicated to the Contracting Officer Representative and Contracting Officer.

E. The newly shingled roof shall be a 50 year, Class 4 impact resistant or higher grade laminate architectural shingle.

1. The shingled roof shall be made with polymer modified asphalt, which combines asphalt with advanced polymers and upcycled materials.

a. Seal shingles in accordance with the manufacturer’s recommendations.

2. All shingles shall meet the following initial ratings by the Cool Roof Rating Council: Solar Reflective .21, Thermal Emittance .95, Solar Reflective Index 23.

3. A synthetic underlayment shall be installed under the shingles. The underlayment should overlap by a minimum of 2-inches.

4. Ice and water shield underlayment shall be installed at the eaves and rake edges per manufacturer’s specifications. An ice and water shield barrier shall be installed under the roof to prevent damage to plywood.

5. A professional starter kit shall be used on all eves and rakes.

6. Shingles shall have a standard wind warranty of 110 mph and enhanced wind warranty of 130 mph.

7. If a portion of the roof decking is water damaged it shall be replaced. The decking appears to be 1”x6” boards. It shall be replaced with like boards.

8. Roof ridge cap shall be replaced with a product from the manufacturer of the shingles.

9. All flashing around roof penetrations shall be replaced and installed in such a manner as to prevent leakage of water under any foreseeable circumstances.

10. The Contractor shall remove all downspouts, gutters, and appurtenances.

Once roof is complete, the Contractor shall reinstall the materials in the same or improved manner.

11. The color of all exposed materials shall be the same color. The Refuge Manager shall select color. The color shall be a grey or silver hue that matches adjacent building.

IX. POINTS OF CONTACT

A. Refuge Manager

1. Todd Schmidt (605-685-6508)

B. Contracting Officer Representative / Technical Representative

1. Michael Wandersee (303-236-4479)

END OF STATEMENT OF WORK