Statement of Work - Kardex Replacement Parts.docx

Statement of Work (SOW) for the Kardex Movable Shelving System Electrical Motors and Electronics 8 April 2022

Statement of Work for:

United States Army Crime Records Center (USACRC)

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION OR DISTRIBUTION OF THESE DRAWINGS, PLANS OR SPECIFICATIONS TO UNAUTHORIZED USERS IS PROHIBITED

PROPERLY DESTROY DOCUMENTS WHEN NO LONGER NEEDED

DO NOT REMOVE THIS NOTICE

1.0 BACKGROUND

During 2010, the USACRC moved along with the United States Army Criminal Investigation Division (USACID) from the Fort Belvoir, Virginia, installation to the Russell-Knox Building (RKB), Quantico, Virginia. During this transfer, a Kardex Movable Shelving System was purchased and installed for storage of criminal law enforcement records and digital media. However, as of date and due to age of the Kardex Movable Shelving System, there have been numerous occasions where the system has been non-operational due to the motors and/or electronics requiring significant maintenance or parts replacement. Previous coordination with Kardex, revealed USACRC’s Kardex Movable Shelving System to include motors and electronics are no longer manufactured and there are no supply of replacement parts. Currently, repairs are completed by obtaining replacement parts from agencies who are replacing their outdated Kardex Movable Shelving Systems. In upgrading the USACRC’s Kardex Movable Shelving System with upgraded motors and electronics the shelving system would be more reliable, replacement parts readily available and there would be no requirement to replace existing floor tracks, carriages or shelving. Further, the installation of upgraded motors and electronics would not require unloading the shelving.

2.0 SCOPE

The vendor shall replace old motors and electronics for existing USACRC’s Kardex Movable Shelving System as outlined in sections 2.1 and 3.0 below.

2.1 DESCRIPTION OF SUPPLIES:

The vendor shall deliver and install the following components and quantity for upgrading USACRC’s Kardex Movable Shelving System:

· 5a PTC Controller:17

· Keypad Kits: 17

· Distance Sensor Kit:17

· Distance Sensor Mounting Bracket:18

· Distance Sensor Target Bracket:18

· 3-meter power cable:17

· 3-meter power extension cable with plug:1

· 10' Comm Cable:17

· 90-watt Motor:17

· Gear Box for 90-Watt Motor:17

· 3-meter Motor Extension Cable:51

· Motor Mount:17

· Sprockets:17

· Keypad Mount:17

· Cat 6 Coupler-Round-end panel mount:1

· Transponder Keys:1

· Ground cable:1

2.2 DELIVERY SCHEDULE:

The vendor shall provide and install upgraded components to USACRC’s Kardex Movable Shelving System within six-months after receipt of award.

2.3 CONTRACT TYPE:

This effort shall be awarded on a Firm-Fixed Price basis.

3.0 TECHNICAL REQUIREMENTS:

Once delivered and installed, the upgraded motors and electronics will enable the USACRC’s Kardex Movable Shelving System to maintain the same travel time as when the system was initially installed. The new system will possess all new electronics and keypads that are currently readily available and there will be no requirement to replace existing tracks, floor, carriages or shelving. Installation of the upgraded components will not require unloading all material from the shelves and will maintain the current safety features of USACRC’s Kardex Movable Shelving System. The system and all components will be reliable with a one year warranty. Installation of components will be required to be installed in one week which includes all labor including unloading and reloading shelves that are located near motors to be replaced. All work installing components are conducted by certified trained technicians. In addition a maintenance contract for repairs and annual inspections will be included.

3.1 INSPECTION/ACCEPTANCE TERMS: Inspection and Acceptance shall be at destination.

INSPECTION/ACCEPTANCE POC:

Name: Samuel E. Arnn II Position Title: Deputy Assistant Director, USACRC Phone: (571) 305-4202 Email: samuel.e.arnn.civ@army.mil

3.2 DELIVERY/PLACE OF PERFORMANCE

3.3 HOURS OF OPERATION

0600-1700 hrs Monday-Friday

3.4 RECOGNIZED HOLIDAYS

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day