Statement of Work-Incinerator.pdf

Statement of Work (SOW) U.S. Customs and Border Protection (CBP)

Office of Field Operations (OFO) Miami/Tampa Field Office

Narcotics Incineration Services

1. BACKGROUND:

The purpose of this procurement is to obtain Incineration Services that shall most effectively support the U.S. Customs and Border Protection (CBP), Office of Field Operations (OFO), Miami Field Office. This requirement is for narcotic incineration services for the permanent incineration of illicit and illegal drugs, goods and substances intercepted by the U.S. Customs and Border Protection (CBP), Miami Field Office.

Customs and Border Protection interdicts illegal goods during smugglers’ attempts to bring or ship them into United States (USA). These illicit or illegal goods, substances and contraband must be destroyed within 30 days of issuance of the disposal order.

The incineration of hard and soft narcotics as defined by U.S. Customs and Border Protection must be accomplished in a timely manner.

2. SCOPE:

The purpose of this project is to seek and contract a certified incineration facility capable of safely incinerate illicit and illegal goods, materials and contraband (hereinafter “materials”) to a state of complete incineration/destruction rendering it useless. Completely incinerated narcotics are considered to be narcotics incinerated to a point that the ash generated from this process no longer holds any composite of the original material.

The Contracting Officer’s Representative (COR) is the government single point of contact for technical requirements for the Contractor. All questions of technical nature regarding performance and compliance must be directed to the COR. The Contracting Officer (CO) is the government single point of contact for all contractual matter and issues. All contractual issues must be directed to the CO. No changes to this SOW or price increases shall be incurred without written prior approval of the Contracting Officer. Any changes or cost increases shall not take effect until the Contracting Officer executes a written modification. The Contracting Officer is the only individual with the authority to amend the solicitation or modify the contract.

Definition of Terms:

Hard Narcotics are Cocaine, Heroin, and Methamphetamine whether dry or wet; and must reach 1,800 degrees Fahrenheit and completely turn into ash to be considered completely incinerated.

Soft Narcotics are Marijuana, Hashish, Steroids, Opiates, Khat and their variants that do not fall under Hard Narcotics whether dry or wet and can be completely incinerated at temperatures less than 1,500 degrees Fahrenheit.

Statement of Work Narcotics Incineration

High British Thermal Unit (BTU) is temperature of 1,800 degrees Fahrenheit or Higher. Low BTU is temperature less than 1,500 degrees Fahrenheit.

3. APPLICABLE REGULATIONS AND/OR DOCUMENTS:

All applicable state and federal EPA air quality laws, rules, and regulations mainly applicable are:

DHS Form 11000-6 Non-Disclosure Agreement

U.S. Department of Labor, Occupational Safety and Health Standards, Personal Protective Equipment.

4. SPECIFIC TASKS/REQUIREMENTS:

Contraband Packaging Materials

Marijuana Cardboard Cocaine Wrapping Paper Heroin Saran Wrap Hashish Aluminum Foil Opiates Duct Tape and derivatives Khat Scotch tape and derivatives Syringes/Needles Plastic Evidence bags Prescription drugs Grease/Oil Liquid Methamphetamine Wood Materials Liquid Cocaine Paper documents Glass Materials Fiberglass PVC materials.

4.1 Facility:

The contractor shall provide the use of their waste incineration facility to CBP organization to secure the incineration of soft and hard narcotics (Low BTU and High BTU respectively) and contaminated packaging materials that are seized in the performance of their duties.

The facility shall remain open until the completion of the incineration project and the CBP team leader is satisfied with incineration integrity.

The Contractor shall prohibit public access to the incinerator and work area during CBP projects. Facility administrative personnel shall have limited access on an as-needed basis.

The facility must have all required permits and licenses and meet state and federal EPA certification standards for operation. The Contractor shall ensure that the incineration is conducted with no fumes, odors and/or smoke in accordance with EPA requirements. The Contractor shall hold and keep current all licenses, permits or certifications required by law. The Contractor must provide proof of the appropriate state/federal permits and licenses to the COR upon request.

The facility must be in a geographical area where emergency responders including police, fire and EMT’s can reach the location within no more than 15 minutes.

The Contractor shall be responsible for operating the incineration facility and any conveyor or transportation equipment on the incineration facility. CBP materials shall not be commingle with other types of materials during the incineration process.

The Contractor shall provide an overview of the facility layout to include a safety orientation which addresses emergency exits should evacuation be needed to ensure that CBP personnel are familiar with the facility. The Contractor shall update this safety review annually for any changes and provide a refresher orientation to CBP personnel as needed each year.

4.2 Incinerator:

The incinerator must burn the materials at the above-mentioned minimum degrees Fahrenheit.

Incinerator must be capable of completely incinerate up to 25,000 lbs. of these materials and substances for burning each year at a minimum of 2,000 lbs. per hour.

Hard Narcotics are considered High BTU for incineration purposes. Soft Narcotics are considered Low BTU for incineration purposes.

The incinerator must have the capability of destroying a variety of materials (i.e., PVC, Fiberglass, aluminum, glass, metal, etc.), and must be capable of destroying plastic wrappings and paper.

The incinerator must have the capability of destroying contraband soaked in gasoline, dry and wet material, contraband in liquid form (i.e., liquid meth, liquid cocaine, and hazardous material, etc.).

When CBP arrives for incineration, the incinerator shall be ready for use, with no other materials or customer work still in process ahead of CBP. This is for immediate CBP use. No other customers or materials shall enter the area where the CBP incineration work is taking place. Only those Contractor employees specifically tasked with assisting CBP shall be in the area.

In the event CBP Officers determine that narcotics were not properly burned, the Contractor shall put the designated narcotics for appropriate re-processing through the incinerator as directed. Only those narcotics designated by the CBP team leader shall be pulled for re-processing, and only under direct CBP direct supervision.

4.3 Close Circuit Monitoring and Recording:

The Contractor shall maintain Close Circuit Television Cameras (CCTV) with a 30-day recording capability throughout the incineration facility covering areas specific to the incineration of the CBP materials. CBP incineration recordings shall be kept for 30 days. CBP Officers shall be allowed to monitor the incineration process via the CCTV. CBP incineration recordings shall not be shared with, viewed by, released or disclosed to any person or entity without written authorization from the Contracting Officer (CO).

The Contractor shall be required to sign a DHS Non-Disclosure Agreement (NDA). Contractor shall be required to maintain a Digital recording for a period of up to 30 days from the date of incineration event and shall be made available upon CBP’s request.

4.4 Scheduling and Incineration

Customs and Border Protection Seized Property Specialist or the COR shall schedule an appointment with the Contractor for the incineration no less than two weeks in advance in writing or email followed by a telephone call confirming the appointment.

One week before the schedule order date, CBP shall provide Contractor an estimate of the narcotics to be incinerated. Because the highly sensitive nature of this information, Contractor shall only reveal it to employees with an absolute need to know. At all times, Contractor shall keep manifest information in a secured location, such as a safe, with limited access.

The Contractor shall notify the CBP Seized Property Specialist (SPS) or the CBP Contracting Officer’s Representative (COR), in writing at least one month prior to scheduled maintenance or downtime of the incineration facility. If the predetermined appointment for the incineration becomes impossible to honor due to technical problems or events beyond the control of the Contractor, then it is up to the Contractor to make it known as soon as possible to the SPS or the COR. Advanced notification of downtime is required to avoid unnecessary costs to the Government involved with secure transportation.

4.5 Incineration Support Requirements

The contractor shall make available one forklift and one forklift driver if requested in order to assist CBP officers in moving bulk packages of narcotics or materials into the incinerator facility when needed. Each forklift shall have a lifting capacity of a minimum of 1,000 lbs. not to exceed a maximum lift capacity of 6,500 lbs. Each forklift shall have the following minimum specifications: length at fork back rest of 51”;

forks at a 42” minimum and contain a triple stage mast at 169” minimum (standard forklift).

The Contractor shall address any mechanical problems with any operating equipment needed for the burn immediately if one should arise during the time of the project.

The Contractor shall shred the materials to break down the bundles of controlled substances and feed the shred directly into the incinerator without intervention. The shredder shall be an industrial shredder capable of shredding a variety of materials (i.e., PVC, fiberglass, aluminum, glass, metal etc.), and must be capable of destroying plastic wrappings and paper.

The Contractor shall provide truck scales capable of measuring weight of narcotics contained in transport truck at 35,000 lbs. minimum capacity or balance weight scales capable of measuring weight up to 5,000 lbs. and shall be calibrated per manufacturer recommendations. The government reserves the right to inspect all scales used in this work for proper calibration at any time during the period of performance.

Upon completion of the incineration the Contractor shall provide weight certificates for each vehicle transporting property for incineration. These certificates shall show the incoming and outgoing weights and the difference between the two. If the facility only has weight scales a complete certificate indicating the individual cardboard box weights should be provided by the Contractor upon completion of the incineration.

CBP shall provide the weight of hard and soft narcotics upon confirmation of appointment.

The Contractor shall provide all necessary safety equipment such as hard hats, eye protection shields, ear protection and other required personal protective equipment (PPE) to CBP personnel to be used during the incineration process. These items must meet OSHA standards of protection. These items shall be returned at the end of each incineration project.

CBP shall bring the materials on pallets. Contractor who are not able to process the materials from pallets shall provide cardboard storage boxes with dimensions of 41 7/8” H x 34 13/16 “W. If boxes are necessary, CBP officers shall break up the pallets into boxes. Except for materials incompletely burned (see Section 4.2 Incinerator), at no time shall Contractor employees directly handle the contraband materials. Up to thirty boxes should be readily available for use at the time of schedule incineration date.

All materials and equipment used in the performance of this work shall be used and operated in accordance with this Statement of Work, manufacturer’s specifications, drawings, and recommendations, and all current codes, regulations, and laws applicable to design, construction, transportation, and safety requirements.

The Contractor must certify/qualify personnel to operate all machinery in a safe and professional standard/manner.

5. DELIVERABLES AND DELIVERY SCHEDULE:

Deliverable Section Due Date

Proof of State federal Licenses 3 Applicable Documents Upon Request of COR permits and insurance.

Safety orientation of Facility 4.1 Facility Schedule with COR

Signed Non-Disclosure Agreement 4.3 Closed Circuit Monitoring Contract Kick-Off Monitoring and Recording

Notification of any Schedule 4.4 Scheduling of Incineration At least one month maintenance or downtime before occurrence

Weight Certificates (for truck 4.5 Incineration Support Provided to SPS team scales or for all boxes of materials) Requirements leader or COR at end each project.

5.1 Contractor shall submit one invoice for final cost electronically to COR for certification.

6. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION:

CBP shall transport the materials for incineration to the facility. CBP shall provide sufficient personnel for the transport and security of the materials for the entire incineration process. CBP officers require full access to the grounds that involve the incineration process to be completed.

CBP officers shall perform all labor required to move materials into the cardboard boxes prepped to enter the incineration equipment; visually and manually inspect ashes to verify complete incineration of narcotic material or otherwise; and to continuously inspect the ash container throughout the incineration process.

One week before the incineration, CBP shall provide the Contractor a complete manifest of materials to be destroyed.

7. PLACE OF PERFORMANCE:

The place of performance shall be at the Contractor’s incineration facility. The facilities must be located within 25 miles distance from Miami, Florida.

8. PERIOD OF PERFORMANCE:

This requirement is for a 5 year Blanket Purchase Agreement (BPA) to be determined at award.

9. SECURITY:

This document here shall be UNCLASSIFIED, CBP shall provide the security personnel which shall be comprised of status CBP employees who shall be present throughout the entire incineration process.

10. SPECIAL CONSIDERATIONS:

The facility shall have available adequate restroom facilities for CBP employees, designated smoking area, designated lounge/waiting area and decontamination area in case needed.

Within one week of the incineration the Contractor shall provide an invoice listing all pertinent detailed information to the SPS and COR, along with an invoice for final cost.

11. TECHNICAL POINTS OF CONTACT: To be provided at award