Statement of Work HWA Suppression Insecticides.pdf

STATEMENT OF WORK

DEPARTMENT OF CONSERVATION AND NATURAL RESOURCES

Insecticides for Hemlock Woolly Adelgid Suppression on DCNR Lands

I. SCOPE OF WORK:

This contract will cover the requirements of the Department of Conservation and Natural Resources (DCNR) for supply of three insecticide formulations (See Section II), for the control of hemlock woolly adelgid in DCNR State Parks and DCNR State Forests within the Commonwealth of Pennsylvania.

Any questions regarding the technical aspects of this bid should be directed to Donald A. Eggen, Mark Faulkenberry or Timothy R. Marasco, (717) 783-2066 or by email at deggen@pa.gov, mfaulkenbe@pa.gov or tmarasco@pa.gov. Any questions regarding the bidding or contractual aspects of this bid should be directed to Sherri Dornes at (717) 783-4884 or by email at sdornes@pa.gov.

II. LOCATION AND DESCRIPTION OF UNIT FOR EACH INSECTICIDE:

A. The delivery location and field contact (state park map attached) for each insecticide will be at:

Memorial Lake State Park - Lebanon County 18 Boundary Road Grantville, PA 17028-9682

Field Contact: Christopher Houck, Park Manager Phone number: (717) 865-6470 Fax: (717) 865-7289 Email: chhouck@pa.gov

B. The estimated quantities and description of insecticide formulations is as follows:

Insecticide Estimated Quantity

Unit Description of Unit

SAFARI 20 SG 50 cases 1 Case contains four (4) 3-lb bottles

Liquid Imidicloprid 2F (Merit 2F, Bandit 2F or equivalent)

20 cases 1 Case contains 4 Gallons

CORE TECT Tablets (Imidicloprid

10 cases 1 Case contains 4 bottles with 250 Tablets per bottle

The quantities herein are estimated and may increase or decrease depending on the actual needs of the Department. Contractor shall be paid at the unit price for quantity delivered.

III. CONTRACT CONDITIONS:

Contractor shall provide the insecticides and the following conditions shall be completed in performance of the contract:

mailto:deggen@pa.gov mailto:tmarasco@pa.gov mailto:sdornes@pa.gov mailto:chhouck@pa.gov

Issuance of Purchase Orders

DCNR shall issue Purchase Orders against this contract. These orders constitute the contractor’s authority to deliver the insecticides described in the Purchase Order. All Purchase Orders received by the contractor up to and including the expiration date of the contract are acceptable and must be performed in accordance with the order and the contract. Each Purchase Order will be deemed to incorporate the terms and conditions set forth in the contract.

Delivery

All items must be delivered within the time period specified on the Purchase Order.

Shipping will be to one Commonwealth DCNR State Park office (Memorial Lake State

Park) and will be noted on Purchase Order.

No material is to be delivered before 8:00 a.m. and be completed by 4:00 p.m., or as noted on Purchase Order, for DCNR employee to verify delivery amount.

First deliveries are anticipated to be made within the first few weeks after contract approval.

Delivery must be made within 10 Days on an “as needed” request.

All items shall be delivered F.O.B. Destination. Bid price shall include all shipping, transportation, environmental handling, unloading charges, and associated charges for delivery. The Department of Conservation and Natural Resources will contact the vendor with delivery instructions as needed.

Copy of a Safety Data Sheet (SDS) shall accompany each shipment.

Transport and delivery shall be in accordance with all applicable DOT regulations.

IV. CONTRACTOR REQUIREMENTS:

Contractor agrees to comply with all attachments to this contract as referenced on the RFQ – Invitation for Bids document.

Invoice format will be in accordance with the RFQ-Invitation for Bids form and subsequent Purchase Order. Failure to invoice in accordance to the Purchase Order Unit Prices could result in delay of payment.

V. CONTRACT TERM:

The contract shall commence upon execution of contract and terminate June 30, 2019.

Further, the parties may agree to renew this contract for two (2) additional annual terms, with a final termination date of June 30, 2021, upon the same terms and conditions set forth in the contract. The Department, based on past contractor performance, may negotiate an increase in the unit price(s) by a rate not to exceed 3%.

The Department will reach out to the Contractor no later than February 28 prior to the termination date to begin renewal discussions.

Once the renewal terms are mutually decided, the contractor shall provide written notification of the intent to renew, including the requested price increase if desired, to the Department no later than March 31 prior to the terminate date. The renewal notice should be mailed or faxed to:

DCNR Bureau of Forestry Attn: Donald A. Eggen PO Box 8552 Harrisburg, PA 17105-8552 Fax: (717) 783-7960

VI. BID AWARD:

Bidder must complete and return the following:

The electronic invitation for bid to be found at www.pasupplierportal.state.pa.us, A. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured.

Bid will be awarded based on the lowest unit price of the bid for each insecticide.

A contractor may bid on any individual insecticide or more or on all three insecticides. Contracts will be awarded to the contractor(s) with the lowest unit bid per insecticide. This bid may result in multiple contracts.

The contract quantities herein are estimated only and may increase or decrease depending on the needs of the Department. The Contractor shall be paid at the unit price bid for quantity delivered.

Please note that the Department will only accept out two (2) decimal points when entering your pricing.

VII. PAYMENT TERMS:

Payment will be provided upon satisfactory delivery of approved product and invoice.

X. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us. Faxed bids and mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of or the failure to open a bid not addressed properly and identified, or for any reason whatsoever.

XI. INVOICES:

http://www.pasupplierportal.state.pa.us/

Invoice format shall be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be

1. Emailed to the following for a Paperless Email Invoice Option:

Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information on the Commonwealth E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx.

2. Or mailed to the following address:

Commonwealth of PA – PO Invoice P.O. Box 69180 Harrisburg, PA 17106

All invoices MUST have the Purchase Order Number, as well as your SAP Vendor Number, on the invoice. Failure to provide this could result in a delay of your payment.

Please Note: Vendors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and for security purposes, should not be explicitly stated on an invoice.

XII. BID RESULTS:

Bidder can obtain bid results by accessing http://www.emarketplace.state.pa.us/BidTabs.aspx.

The Bids will be posted within three (3) business days following the bid opening. The results are the apparent bidders, and all bids are under review until final award of purchase order.

Attachment(s) State Park Map mailto:69180@pa.gov http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx http://www.emarketplace.state.pa.us/BidTabs.aspx