Statement of Work - Housekeeping Supplies.doc

BPA NUMBER HHSI247200700021C

BPA NO.:

(Company Name Here)

Pursuant to Federal Acquisition Regulation (FAR) 13.303-2, Blanket Purchase Agreements (BPAs), (Co. Name Here) is hereby awarded Blanket Purchase Agreement, (BPA) No. _____________ for the provision of various medical supplies as required by required by Gallup Regional Supply Service Center (GRSSC).

(1) This BPA represents a pricing agreement whereby a price reduction has been offered by the contractor and accepted by the Government as allowed by FAR 8.405-3. The supplies that may be ordered under this BPA are listed on Attachment A.

(2) This BPA does not obligate funds nor does it require the Government to purchase a specific quantity of supplies from the contractor.

(3) Any supplies to be furnished under this BPA shall be ordered by issuance of delivery orders by the procurement staff at GRSSC as designated below. Such orders may be issued from Date of Award through _______________.

(4) The quantities of supplies specified are estimates only and are not purchased by this BPA. If the Government’s requirements do not result in orders in the quantities described as “estimated” in attachment A, that fact shall not constitute the basis for an equitable price adjustment.

(5) Delivery shall be made only as authorized by the Morris System Call Orders issued in accordance with the BPA. The Contractor shall furnish to the Government all supplies specified and called for by the Morris System Call Order issued in accordance with the BPA. The Government may issue orders requiring delivery to multiple destinations.

(6) Any Morris System Call Order(s) issued during the effective period of this BPA shall be delivered within (30) business days after receipt of order (ARO). Any supplies not delivered in this time period will be cancelled and the Government will have the option to acquire the supplies from an alternate source.

(7) The Contractor shall provide an order confirmation and estimated delivery date within three (3) business days ARO.

(8) The Contractor shall immediately inform the Government of any changes in supply demands resulting in back order(s) and allocation(s).

(9) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under the Morris System Call Order, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required products from an alternate source.

(10) Delivery shall be F.O.B. Destination to point of delivery as specified in each delivery order. The BPA price is inclusive of all delivery costs to any point of delivery within the Navajo Area Indian Health Services and Tribal Affiliates.

(11) Orders may be submitted via e-mail, telephone, and fax.

(12) The Contractor shall notify the Government within three to five (3-5) business days of any discontinuations or substitutions. Any substitutions/replacements will require approval by the Government prior to shipment.

(13) In accordance to FAR 52.212-4(a) Inspection and Acceptance clause, the Contractor shall ensure all shipments are properly packaged or palletized to prevent any damages during transport as follows:

(a) All palletized shipments will not exceed six (6) feet in height;

(b) All palletized shipments must be shrink wrapped with a minimum of three (3) wraps and properly secured;

(c) Any liquid or heavy products should be placed at the bottom of the pallet when palletizing the supplies;

(d) Pallets should not be double stacked during transport;

(e) Palletized shipment should not have any product over hang;

(f) Any loose packages must be consolidated or palletized.

(14) The Contractor will deliver supplies with expiration dates that have a shelf life of more than eight (8) months. If the Contractor cannot meet this criteria, they will need to notify the Government within two (2) business days in writing and any exceptions will be determined on a case by case basis.

(15) Any delivery discrepancies (damages, shortages, overages, etc.) must be resolved within thirty (30) business days upon notification of the discrepancy. Return authorization or call tags for damage(s) and overage(s) must be provided within ten (10) business days. Any unresolved issues will be notated and will reflect negatively on your performance rating.

(16) Notwithstanding anything in the BPA to contrary, if new supplies which are FDA-approved medical supplies products that offer superior technology (the ‘New Product’) is introduced into the market and becomes available, then the facilities may upgrade to the Product by modification to the BPA with (Co. Name Here).

(17) Authorized Ordering Individuals:

a. The authorized ordering officials, as listed below, shall represent the Government for the purpose of issuing and signing Individual Delivery Orders under this BPA.

b. The authority to obligate the Government shall be in accordance with the acquisition delegation of each individual’s authority.

c. The authorized individuals listed under Navajo Area Indian Health Service (NAIHS) shall issue delivery order ONLY in the absence of the GRSSC Acquisition staff.

NAIHS

NAME

AUTHORITY AMOUNT

Division of Acquisition DeeAndra Salabye, CS

Unlimited Management & Contracts Margaret Shirley-Damon, CS

Unlimited

Box 9020 Leona Cantu, CS

$10,000,000

Window Rock, AZ 86515 Michelle James, CS

$150,000

PH: 928/871-5863

FAX: 928/871-1477

GRSSC

NAME

AUTHORITY AMOUNT

2400 Fuhs Ave.

DeeAndra Salabye, CS

Unlimited Gallup, NM 87301 Margaret Shirley-Damon, CS

Unlimited

PH: 505/722-1578

Leona Cantu, CS

$10,000,000

FAX: 505/722-1509

Michelle James, CS

$150,000

(18) All deliveries under this BPA must be accompanied by packing slip that contains the following information as a minimum:

(a) Name of Contractor;

(b) Catalog and National Drug Code (NDC) Number;

(c) Bulk Funded PO No./Morris System Call Order (must be clearly visible);

(d) Delivery Order Number;

(e) Date of Purchase;

(f) Itemized list of supplies, Quantity, Unit Price, and Total Amount for each item; and

(g) Date of Shipment.

(h) Any approved substitutions/replacements will be notated.

(19) All packages should be labeled and contain the following information:

(a) Sender’s Information;

(b) Receiving Party’s Information;

(c) Bulk Funded Purchase Order No./Morris System call Order (must be clearly visible);

(d) Tracking Barcode Number;

(e) Package Size and Weight;

(f) Ship Date;

(g) Labels placed on packages should not conceal any of the information requested above.

(20) POINT OF CONTACT: EDWARD BECENTI, DEPUTY SUPPLY MANAGEMENT OFFICER

PHONE NO: 505/722-1578

The Contracting Officer Representative is responsible for:

a.

Monitoring the Contractor's technical progress, including surveillance and assessment of performance and recommending to the Contracting Officer changes in requirement;

b. Monitoring timely delivery of products;

c.

Performing technical inspections and acceptance required by this contract; and d.

Assisting the Contractor in the resolution of problems encountered in performance.

(21) The Contractor shall immediately notify the Government in writing of any changes to points of contact (Account Representatives, Sales Representatives, etc.)

(22) Invoice Submission:

a. Invoices will be submitted via the Invoice Processing Platform (IPP) in accordance to HHSR 352.232-71 Electronic Submission of Payment Requests.

HHSR 352.232-71 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (Feb 2022)

(a) Definitions. As used in this clause –

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

(End of Clause)

b. The Contractor shall submit invoice(s) upon partial or full shipment of supplies to expedite payment(s).

c.

Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and

Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(23) This BPA expires on (Date) or other party may terminate this agreement by providing a 30 day written notice.

Base Period:

Date through Date

Option Period 1:

Date through Date

(24) Confidentiality: Both parties shall maintain the terms, conditions and the negotiations pertaining to this agreement as confidential and shall not disclose same to third parties except as necessary for the performance of this agreement or pursuant to requests under the Freedom of Information Act.

(25) The Contractor will attend quarterly meetings.

(26) CONTRACT CLAUSES

FAR 52.211-16 VARIATION IN QUANTITY (APR 1984)

(a) A variation in the quantity of any item called for by this contract will not be accepted unless the variation has been caused by conditions of loading, shipping, or packing, or allowances in manufacturing processes, and then only to the extent, if any, specified in paragraph (b) of this clause.

(b) The permissible variation shall be limited to:

_0__ Percent increase [Contracting Officer insert percentage]

_0__ Percent decrease [Contracting Officer insert percentage]

This increase or decrease shall apply to each quantity specified in the delivery schedule.

FAR 52.211.17 DELIVERY OF EXCESS QUANTITIES (Sept 1989)

The Contractor is responsible for the delivery of each item quantity within allowable variations, if any. If the Contractor delivers and the Government receives quantities of any item in excess of the quantity called for (after considering any allowable variation in quantity), such excess quantities will be treated as being delivered for the convenience of the Contractor. The Government may retain such excess quantities up to $250 in value without compensating the Contractor therefor, and the Contractor waives all right, title, or interests therein. Quantities in excess of $250 will, at the option of the Government, either be returned at the Contractor’s expense or retained and paid for by the Government at the contract unit price.

(End of clause)

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least ten (10) days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed six (6) months.

(End of clause)

ATTACHMENT A

GRSSC

ITEM NO.

NO.

NAME

Y/N

UNIT

OF

ISSUE

ANNUAL

USAGE

BPA PRICE

THE EFFECTIVE PERIOD FOR THIS BPA IS: (DATE) THRU (DATE)