Statement of Work Hoitsing consolidation.pdf

Statement of Work

USCG Aviation Hoisting Training Requirement for

District 8 Air Stations

1.0 Introduction. The Coast Guard Shore Infrastructure Logistics Center (SILC) is requiring a vessel to support the Aviation Training Program at U.S. Coast Guard Air Station New Orleans, LA and Air

Station Corpus Christi, TX . The contractor shall be responsible for providing and operating a vessel in support of the aviation training program and specifically providing all necessary management, supervision, personnel, labor, materials, fuel, and equipment necessary for the vessel(s) to support helicopter hoists. For the purposes of this Statement of Work (SOW), the evolution type will be the performance requirements necessary to support this training.

2.0 Background. In order for these Air Stations to safely execute its statutory Search and Rescue mission, it is necessary to maintain aircrew proficiency by conducting regular training. This training includes helicopter hoists of equipment or rescue swimmers to and from the water or an underway vessel. In the past, this requirement has been fulfilled using primarily Coast Guard surface assets and local volunteers. However, the Coast Guard’s increased operational commitments have reduced the availability of these assets to provide the necessary support for aviation training.

3.0 Scope. The contractor shall provide and operate a vessel or vessels that will be required to support helicopter hoisting by Air Station New Orleans as described in this SOW.

4.0 Technical Requirements.

4.1 Helicopter Hoist Training Vessel Description (Air Station NOLA): The contracted training vessel for helicopter hoisting training shall have the following characteristics:

• Have a minimum draft of 4 feet to resist the lateral drift (an extremely shallow draft vessel is undesirable due to draft characteristics when subjected to rotor downwash).

• Have no permanent structures protruding higher than 25 feet above the water line which cannot be quickly stowed (e.g. antennas).

• Be no shorter than 38 feet and no longer than 50 feet.

• Have a gross vessel weight of at least 10 tons

• Have a minimum weather deck area to in excess of 50 square feet or more and be clear of obstructions.

• Have a minimum required speed of 0 knots or “dead in the water.”

• Be capable of maintaining a heading of +/- 10 degrees at a speed of between 5-10 knots while operating under a helicopter producing 90 knots of rotor down wash in varying winds and sea states.

• Be capable of operating in seas up to 6 feet.

In addition, the vessel(s) and crew must also possess the following characteristics regardless of the training evolution:

• Be capable of recovering personnel or floating equipment from the water.

• Be capable of maintaining at least a 10 knot transit speed for a minimum of 4 hours.

4.1.1 Helicopter Hoist and Fixed-Wing Aerial Delivery Training Vessel Description(Air Station

Corpus): The contracted training vessel for helicopter hoisting and fixed-wing aerial delivery training shall have the following characteristics:

• Be no shorter than 34 feet, and no longer than 65 feet.

• Have a beam of no less than 10 feet.

• Have a gross weight of at least 8 tons.

• Have a minimum draft of 4 feet - an extremely shallow draft vessel is undesirable due to drift characteristics when subjected to helicopter rotor downwash.

• Have no permanent structures protruding higher than 20 feet above the water line which cannot be quickly stowed (e.g. antennas).

• Have a minimum deck area of 58 square feet on the aft portion of the vessel (fantail) to allow crewmembers to safely conduct training (personnel or equipment hoisting and aerial delivery operations). The deck area must be clear of all obstructions.

• Have a minimum required speed of 0 knots or “dead in the water.”

• Be capable of maintaining a heading of +/- 10 degrees at a speed of between 5-10 knots while operating under a helicopter producing 90 knots of rotor down wash in varying winds and sea states.

• Be capable of receiving two sets of aerially deployed gear. A single set of gear includes an ASRK

(3 bags, 700ft of polypropylene line, Dimensions: 42” L x 14” D) and an ADS can (430ft of polypropylene/manila line, 12ft parachute, Dimensions: 20” H x 20” L x 18” W, Weight: 59 lbs).

In addition, the vessel(s) must also possess the following characteristics regardless of the training evolution:

• Be capable of recovering personnel or floating equipment from the water.

• Be capable of maintaining at least a 10 knot transit speed for a minimum of 3 hours (15 knots for

3 hours is desired).

4.2 Vessel Equipment: The vessel shall have, at a minimum, all equipment required by law including but not limited to the following:

• Fathometer

• Radar

• VHF-FM multiple frequency capable, 2-way marine radio with specified frequencies/channels

(13, 16, 21, 22, 23, 81, 83) and with a minimum range of 20 NM

• Cellular phone for secondary communication with the Air Station Command Center

• GPS

• Long-distance, high-beam searchlight (hand-held or fixed)

• A radio headset or equivalent device/technique that would allow the operator to hear radio communications between the aircraft and the vessel while a helicopter is directly overhead

4.3 Vessel Responsibility and Accountability: The contractor shall retain full responsibility and accountability for the vessel(s) during non-contract hours and shall provide all vessel maintenance.

The contractor shall assume full responsibility and accountability for the vessel(s) during contract hours, including preparation, fueling, and cleanup. The contractor shall be responsible for any repairs caused by negligence or abuse by contractor employees or employees of subcontractors. The contractor shall maintain all mandatory Federal and State licenses, permits, and insurance applicable to the contractor’s business. The vessel(s) shall be documented by the U.S. Coast Guard National

Vessel Documentation Center.

4.4 Safety: The vessel shall be outfitted with a contractor-furnished first aid kit and approved Type III personal flotation devices for crew and passengers. The contractor shall provide helmets, gloves, goggles, and hearing/ear protection for use by crew members during helicopter hoisting operations.

Anticipate that static electricity from the helicopter will be encountered. The vessel shall demonstrate the means to dissipate static electrical charges through a grounding wand to the water or the vessel.

The contractor shall operate and maintain the vessel, as well as all vessel equipment, in accordance with the original equipment manufacturer’s technical manuals and specifications, Coast Guard regulations, and any applicable Federal, State, and local regulations. The contractor shall instruct the

Government of any hazards or unsafe conditions as they embark or disembark the vessel(s). The contractor shall report all incidents in which there is any injury to personnel or damage to

Government’s property to the COTR and Contracting Officer within two (2) hours of any incident.

4.5 Required Docking/Mooring: The contractor will be responsible for providing docking/mooring facilities for their vessel. The vessel shall be located within a transit radius of one (1) hour from the geographical area of operation.

4.6 Normal Schedule: For the purposes of this contract, the normal schedule week will be Monday through Sunday. Typically, events will be scheduled from Monday through Friday between 6:00AM and 11:00PM CST. The schedule will be made available to the contractor by close of business (COB) on Friday of the preceding week. Due to the dynamic nature of scheduling aircraft training events, times and days may be adjusted on a day-to-day basis; the Air Station Scheduler(s) will provide specific times and geographical coordinates for operations a minimum of 24 hours in advance for short notice requests and/or changes. No later than one hour prior to departure for any training event, the contractor will contact the Air Station Command Center, (504) 393-6032/6033, to confirm that the training event is still proceeding as scheduled. The contractor is required to be at the designated area of operations within fifteen (15) minutes of the scheduled time. Typically, the contractor will be required to provide services 2-3 days per week. Additional training periods may be conducted at greater frequency to accommodate surge training requirements on a schedule mutually agreed upon by both parties. Operations will typically be conducted for on-scene periods of two and a half (2.5) hours, extendable hourly by the Coast Guard, not to exceed a total of five (5) hours. The contractor shall be responsible for advising Coast Guard aircrews when the operations are approaching the 2.5 hour mark and, if applicable, the maximum five (5) hour mark. There will be weeks where higher or lower than average underway time is requested depending on aircrew training needs. These fluctuations can often be predicted and will be provided to the contractor for planning purposes if available. The contractor boat crew(s) shall have a minimum twelve (12) hour rest period between consecutive training days.

4.7 Area of Operations: The area of operations for Air Station New Orleans will be mutually agreed upon by both parties. In general, the area of operations will be located within 45 nautical miles of

New Orleans NAS JRB/Callender airfield. The majority of helicopter operations will be conducted no closer than two (2) nautical miles from shore and no further than 10 nautical miles from shore.

The area of operations for Air station Corpus Christi will be mutually agreed upon by both parties. In general, the area of operations will be located east of the barrier islands in the vicinity of Port Aransas, south of the commercial vessel anchorage area within an area bounded to the north by the southern end of Matagorda Island and to the south by Mustang Island State Park. The majority of helicopter and fixed-wing operations will be conducted no closer than two (2) miles from shore and no further than 10 miles from shore.

4.8 Operational Log: The contractor shall maintain a log of all operations including dates, times, locations, duration, and type of evolutions performed. The log shall be passed to the Air Station COR on a monthly basis within five (5) days of the end of the month.

4.9 Weather Criteria: The minimum weather for completing the work shall be 600-2 (cloud ceilings greater than 600 feet and visibility of no less than 2 statute miles, unless evaluated and waived by the

Air Station Commanding or Operations Officer). The vessel must be capable of completing training requirements in sea states of up to six (6) feet and wind speeds up to 34 knots. The Government will assume no responsibility for any misunderstanding or misinterpretations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification, or related documents.

4.10 Function/Tasks: The contractor shall support training operations for the hoisting and delivery/deployment of equipment and rescue swimmers from Government aircraft. These objects and/or personnel may be deployed directly to the vessel (or other deployable target) or into the water for retrieval. The contractor shall also serve as an on-scene rescue asset during helicopter rescue swimmer deployment evolutions and helicopter approaches to the water. Gear deployed to vessel shall be returned to the Air Station within 24 hours of operations on stowage reels supplied by the

Air Station.

4.11 Official Passengers: The contractor shall accommodate the transport of Coast Guard Rescue

Swimmer and/or other official business personnel, as designated by the Air Station Commanding or

Operations Officer, during contract sessions. Typically, the official passengers will embark and disembark from the contract boat at the contractor’s mooring/docking location.

4.12 Communication Procedures: The Government shall provide/assign VHF communication frequencies for contractor use. The contractor shall provide a cellular phone on board for secondary communications with the Air Station Command Center.

4.13 Pre-Award Inspection and Evaluation: A successful quote by a potential contractor will require inspection and underway/on-scene evaluation of performance characteristics to ensure the vessel meets the requirements indicated in this SOW. Personnel operating the vessel will be encouraged not to discuss specifics of Coast Guard training characteristics or training performance with personnel outside the Government.

4.14 Cancellation Policy: Operations, maintenance, or other issues could force cancellations of previously scheduled training events. Any cancellation made by the Coast Guard two hours prior to the scheduled training block start time shall not be invoiced for service. The training block may be rescheduled and used without penalty at a later date. Any training block cancellation due to exceeding weather criteria may be rescheduled and used without penalty at a later date. The contractor or the coxswain must notify the Coast Guard two hours prior to the scheduled training block start time if weather exceeds parameters. The Air Station Scheduler(s), or designated representative, will communicate the cancellation via email and cell phone, to the points of contact provided by the contractor. If no answer or reply is received when an attempt is made, voice mail or email shall suffice for informing the contractor of cancellation.

5.0 Personnel Requirement Qualifications.

5.1 General: All contractor personnel are required to be U.S. citizens or legal residents of the United

States, at least 18 years old, and able to read, write, and speak English fluently.

5.2 Point of Contact: The contractor shall provide a point of contact that shall be available to discuss work performed under this contract during the normal working day (8:00 AM to 4:00 PM local time) and during periods of underway time. The point of contact shall be able to read, write, and speak

English fluently. The name(s), telephone numbers, and address of the point of contact shall be provided to the Contracting Officer and COR with the proposal.

5.3 Crew: The minimum vessel crew shall consist of a boat Master/Captain and two deckhands. Each of the crew members shall be capable of operating and maneuvering the vessel during helicopter hoist operations as well as any other required rescue operations. The training vessel shall also be able to accommodate official passengers as described in section 4.11 above, or during certain designated training situations, as required.

5.4 Master/Captain: The captain shall be licensed by the Coast Guard to operate uninspected passenger vessels as defined in 46 U.S.C. 2101 (42) Upon Near Coast Waters Not More Than 100 Miles

Offshore, at a minimum, for the size of the vessel being operated, including the carriage of six passengers, and shall speak English fluently.

5.5 Deckhands: The deckhands shall be knowledgeable in shipboard operations, rigging for helicopter operations, recovery of dropped gear, and deck seamanship. Training in procedures for helicopter operations and safe recovery of dropped gear will be provided by the Coast Guard.

5.6 Orientation Briefing and Training: The Government shall provide an orientation brief and initial training for key contract personnel prior to the contract start date. The orientation and training will include, at a minimum, safe boating practices, vessel hoisting operations, rescue swimmer operations, dewatering pump delivery operations, etc. The Government shall provide annual refresher training on the same items.

6.0 Administration.

6.1 Performance Evaluation Meetings: The contractor-provided weekly operational log will be used to verify the contractor’s timely arrival on station. If the contractor fails to meet a scheduled training event or is unable to complete a training activity, the frequency of not fulfilling the scheduled requirements may be the basis for a deduction in the charter hire or the termination of this contract.

Meetings between the contractor and the Air Station Operations Officer and/or unit representative will be held at least once a year to review the contractor’s performance.

6.2 Commencement, Prosecution, and Completion of Work: Upon acceptance, the contractor shall commence work no later than five (5) days after notice to proceed and work diligently to complete the entire work necessary to be ready for use by 45 days after contract award.

6.3 Designated Contracting Officer’s Quality Assurance Evaluator (QAE): The designated

Contracting Officer’s QAE and point of contact for this project is the Assistant

Operations/Standardization Officer: (504) 393-6089. Inquiries concerning any phase of the specification before or after award shall be made to the QAE.

6.4 Upon Awarding of the Contract: The contractor must immediately notify the Contracting Officer’s

QAE of his/her intended start date. The work shall be done in accordance with the specification.

6.5 Upon Completion of Work: Contact the Contracting Officer’s QAE to arrange for inspection/acceptance of work.

6.6 Oral Modification: No oral statements of any person other than the Contracting Officer shall, in any manner or degree, modify or otherwise affect the terms of this contract.

6.7 Invoicing for Service: A set payment will be established for a standard two and a half (2.5) hour training block, and a separate set rate for any hour, or fraction thereof, for training that extends beyond the training block. The standard training block will include two and a half (2.5) hours of contract vessel on-scene time, not including transit time to/from the training site from the contractor’s mooring/docking location. On-scene time commences either 1) when the contract boat arrives at the specified training site and no sooner than the scheduled time, or 2) when a Coast Guard aircraft arrives at the specified training site and requests for training to commence, whichever happens first.

Training will end when the last Coast Guard aircraft departs the scene. In the event that a Coast Guard aircraft must temporarily depart to refuel and/or transfer passengers, training time will continue until the last Coast Guard aircraft departs at the completion of its last sortie with the training boat or until an Air Station watch stander contacts the vessel to notify them that training has ceased. The on-scene

Coast Guard Aircraft Commander or Air Station Command Center watch stander may extend training sessions beyond the initial two and a half (2.5) hour training block while the training vessel is on-scene; the separate set hourly rate will commence once the original two and a half (2.5) hour training block ends. No single training session shall exceed six (5) hours. In the event the Coast Guard does not use the full standard training block, the contractor will still be paid for a full standard training block. Any unused training blocks at the end of the contract will be forfeited and the Government will retain any unused funds.

6.8 Liability Insurance: The contractor shall provide evidence of adequate liability insurance coverage under FAR Provision 28.306 and third party liability insurance that covers up to a minimum of $1,000,000.00 in personal injuries and property damages.