Statement of Work - High Security Shredder - APR 2024.docx

Statement of Work For High Security Shredder Title: High Security Paper Shredder Document Date: 19 April 2024

1. Scope: Purchase and delivery of twenty-five (25) High Security Paper Shredders.

1.1 Background: AFRL/RXOS requires a High Security Paper Shredder, NSA/CSS 02-01 approved and supports the top-secret shredding needs of military and government agencies. Over 30 shredders were located throughout the 65X complex that were either obsolete or did not meet the required standards (paper shred 1mm x 5mm or smaller for the destruction of Classified Information and Controlled Unclassified Information (CUI)).

1.2 Impact: AFRL/RX removed over 30 non-compliant shredders to reduce the risk of inadvertent unauthorized destruction of any material, based on them not being identified on NSA Evaluated Products List (EPL). If we don’t purchase new paper shredders for the organization, it will cause an unnecessary need to store unneeded classified and CUI materials in offices, safes and other designated areas that will need to be taken to a separate destruction facility that requires manpower to transport the materials at a later date; required coordination with the facility owner to schedule its usage can also slow down the rate material can be destroyed (Availability is sometimes limited). This is a facility utilized by many organizations on a military base with a population over 50,000 personnel. The purchase of new High Security Paper Shredders will ensure that AFRL/RX members across the organization (over 900 personnel) has the capability to properly destroy Classified and CUI paper information throughout the 65X complex (5 total buildings) preventing unnecessary storage and scheduling issues at alternate destruction facilities. AFRL/RX currently utilizes a few NSA approved, High Security Paper Shredders within the 65X complex. These shredders have been proven to be highly effective and reliable, leading to the decision to purchase more shredders for our usage. Failure to purchase High Security Paper Shredders will result in non-compliance with required DoD standards for the proper destruction of classified and CUI information.

2. Requirements/Salient Characteristics: The following Salient Characteristics are firm requirements and any “or equal” item must meet these characteristics:

I. CLASSIFICATION REQUIREMENTS:

a. Device must be listed in the NSA/CSS Evaluated Products List for Paper Shredders for Top Secret Data Destruction.

b. Device must be manufactured in the United States, as required by Executive Order 14005.

II. FUNCTIONAL, PERFORMANCE AND PHYSICAL REQUIREMENTS

1. MEDIA

a. Device must:

i. Destroy paper, up to 8-10 sheets, to shards measuring 1 millimeter by 5 millimeter, or less.

III. PERFORMANCE:

a. Device must:

i. Destroy paper to shards measuring 1 millimeter by 5 millimeter, or less. Device must be listed in the NSA/CSS Evaluated Products List for Paper Shredders as meeting this requirement.

ii. Have a 10 ¼” (10.25”) width feed opening.

iii. Have a simple, automatic, push-button operation.

iv. Have an Automatic Lubricator for continuous oil across the cutting cylinders to provide, maintain exceptional shredding performance and enhanced throughputs.

v. Have precision-milled cross-cutting cylinders for strength and reliability, allowing classified data destruction in military and government offices.

vi. Energy savings mode shuts off power when not in use.

vii. Automatic jam protection reverses motor in the event of an overfeed.

viii. Waste Bin collection capacity of 28-30 gallons.

IV. SAFETY:

a. Device must meet the following safety features:

i. Automatic On / Off and Bin Full Auto Off Convenience (if offered).

ii. Safety protection system with electronically controlled safety shield or the blades must be out of reach to protect fingers.

V. DIMENSIONS and WEIGHT

a. Device must:

i. Have a footprint no greater than 36 ¾ X 21 ½ X 18 ½.

ii. Weigh no more than 150 lbs.

VI. POWER REQUIREMENT

i. Device must be 115V/60Hz or 220V/50Hz.

VII. SYSTEM ACCESSORIES

a. Device must:

i. include castor wheels, cleaning brush and tools (if offered) as well as 1 gallon of oil, debris bin, and shredder bags.