Statement of work-GRL.pdf

Special Instructions:

This Request for Proposal (RFP) is for the contractor to preform boundary marking and maintenance at Green River Lake, in accordance with the attached Scope of Work (SOW). The contractor’s work and responsibility will include all planning, programming, administration, management, supervision, communications, and inspection necessary to ensure that all work is conducted in accordance with the contract requirements and all applicable Federal, State and Local laws and regulations. All work will be performed in strict compliance with the attached specifications and all other terms and conditions incorporated herein.

The Contractor shall begin work within 10 days of the Notice of Award. All the completed work shall be completed at Green River Lake within 266 calendar days from Notice of Award. One award will be made with this Solicitation.

Location:

Green River Lake 544 Lake Road Campbellsville, KY 42718

This procurement is 100% set-aside for Small Business, NAICS 561730 (Size Determination $9.5M).

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

One award will be made from this Solicitation.

Note: The contract award will be based on Lowest Price to the Government.

Quotes are due on 31 July 2026 at 10:00 AM Eastern Time.

Electronic submittals will be accepted. You must submit your quote through PIEE (directions are attached). Fax, telephones, or mailed submittals will not be accepted.

For contractual questions, please contact Kellsie Peacher by e-mail at kellsie.a.peacher@usace.army.mil.

**ALERT: All contractors must be registered in the System for Award Management (www.SAM.gov) prior to contractors submission. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. Effective June 29, 2018 vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM. Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (known as DUNS).

The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM. To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

Note: Page numbering in this document may not be accurate.

mailto:kellsie.a.peacher@usace.army.mil

Bid Sheet

Base for inspection and marking of boundary line = 75 miles

Scope of Work Maintenance of Boundary Line U.S. Army Corps of Engineers

Green River Lake 544 Lake Road

Campbellsville, KY 42718

SPECIFICATIONS

MAINTENANCE OF BOUNDARY LINE

I. GENERAL. The work shall consist of inspecting and marking sections of the Government fee boundary line at Green River Lake located in Taylor and Adair counties. The Government will provide copies of segment maps of the work area as needed by the Contractor as the work progresses. The Contractor shall provide all personnel, boundary paint, tools, equipment, and transportation needed to perform this work. Plastic boundary sleeves and placards will be furnished by the government. The contractor inspection and marking of boundary line is to be completed by March 31, 2027.

II. WORK TO BE COMPLETED. Mark the existing project fee boundary line with paint, or in areas designated by the government, boundary placards. Boundary placards are typically used in lieu of painting when the boundary line is following a road right of way. The contractor will keep field notes and records of boundary line marked and boundary points.

Points on the fee line are marked in the field with typical USGS type brass monuments and posts with survey pins. The monuments are stamped with numbers, which correspond with monument numbers shown on project segment maps. In addition, each monument location and points on line are marked with metal monument posts, which are standard "farm type" T-shaped metal fence posts, which have been painted red.

Line Bid Items Quantity Unit Unit Price Total Base 75 miles 1 mile

Additional mileage not to exceed 25 miles

25 miles 1 mile

Totals 100 Total miles

X X

The Contractor is expected to locate the fee line by looking for monument posts, survey pins, and previously painted trees, however; previously applied paint may have lightened to the point where it is difficult or impossible to see. In these situations, a compass (Ranger type or similar) can be used to locate the fee line direction of travel by using the bearings noted on the segment maps provided by the government.

Once the compass has been used to determine the direction of travel and previously painted trees or posts are not visible; the contractor will proceed forward (without painting trees) looking for the next monument post or previously painted trees that will verify that the direction of travel is correct. Once correct direction of travel is known, the contractor will have to backtrack to paint trees (according to distance specifications) that may have been passed while searching for the correct line of travel.

a. Painting - All paint markings will be made red in color with paint specified to standards for marking trees. Paint shall be pre-approved by the technical point of contact and supplied by the contractor. The contractor may select the method of paint application. A sample of the red paint will be presented, and application will be demonstrated by the contractor for technical point of contact approval prior to beginning work. Between boundary posts, bands shall be painted on trees or wooden farm fence posts every fifty feet. Paint shall be applied to the largest tree within the fifty feet distance. All paint marks shall be within five feet of the boundary line. Paint marks shall be placed between four and eight feet above the ground. If a paint marking is incorrectly placed by the contractor (off of the line more than five feet) the contractor will paint over the incorrect marking with black paint. Bands shall be at least three inches thick and be visible from all directions.

The contractor will also place orange plastic sleeves, supplied by the government, to each government post. Currently, many of the boundary posts already have plastic sleeves (twenty four inches long). The majority of posts on the boundary line have sleeves. However, the contractor will carry a supply of sleeves to be placed on posts that do not have sleeves. Sleeves are applied by driving the sleeve over the metal post with a mallet or hammer. Supplied sleeves may need to be cut to the twenty four-inch length and a slit cut in them by the contractor which will allow for easier application onto the post.

In instances where vegetative growth is hiding the post from view, the contractor shall remove vegetation to make the post visible. Do not cut down a tree next to the post; only remove limbs and vegetation that is six inches in diameter or less necessary to open the post to view and on government property only.

b. Field notes and records - While inspecting and marking the boundary line the contractor shall keep field notes of the boundary line and the boundary points. The contractor shall use these field notes to complete a daily work record for each day’s work and submit it to the technical point of contact within three workdays from the time the work was performed. The daily work record shall include copies of segment maps and shall show: the date the work was performed; the starting and ending points of each day’s work; the distance (as computed from the segment maps); and any missing boundary points and/or boundary posts. Invoices for boundary line that is marked must correspond with the distances indicated on the segment maps.

Government will use a combination of 100% and random inspections for quality control measures; planned inspections may be used as appropriate. Contractors work must meet the specifications of the contract and be approved by the technical point of contact before payment for inspected and marked line mileage will be made.

c. Notification of Unauthorized Uses - While providing services under this agreement, the contractor shall note any unauthorized uses of U.S. Government property, doghouses, fences, etc., built or placed on government property or trespasses such as timber cutting, trails, mowing, cattle grazing, etc.

All unauthorized uses shall be reported within one day of discovery to the technical point of contact. In no case shall the contractor take action on their own to stop the unauthorized use.

The report shall include the exact location, type and extent of the unauthorized use noted.

Note: If the unauthorized use is underway at the time of discovery, notification will be immediate. In cases where immediate notification is necessary, the contractor will call the Green River Lake Office to report the incident. In cases where the contractor cannot call, the contractor will travel to an area where they can call or travel to the Green River Lake office to report the incident in person. The contractor will be paid for time lost while traveling to and from the office to report unauthorized uses. The amount of payment will be based on the amount of boundary line the contractor could have expected to complete during the "field" time lost. This amount will be negotiated between the contractor and the Contracting Officer, not the technical point of contact, on a case-by-case basis.

d. Interruption of Line - The contractor shall diligently attempt to mark the line without breaks or gaps, however; if the contractor cannot locate the line after several attempts using a compass he may skip this unknown section and attempt to locate the line somewhere beyond the skipped section and continue to paint line that can be verified. The contractor shall notify the Green River Lake office within the same day that this unknown section of line is skipped due to inability to locate. The contractor may invoice for payment for the section of non-painted line but payment will be made only after field investigation by the technical point of contact verifies that the line was impossible to locate in this area. No payment shall be made for improperly marked sections of boundary line.

e. Access over Private Lands - The contractor is responsible to obtain permission required to cross private property, when desired to allow easier or quicker access to government land.

The contractor shall contact the project office within 5 days of contract award to coordinate when the work will begin. There will be a 75-mile guarantee for this contract.

Contractor shall only invoice for work completed, not to exceed 100 miles.

III. SCHEDULE OF WORK.

The Government intends to award the base work for 75 miles at time of award. The Government will exercise any/all optional miles, up to an additional 25 miles for a maximum total of 100 miles, at time of award. The period of performance will not be extended beyond the 31 March 2027 date if any/all optional miles are exercised.

IV. SPECIAL REQUIREMENTS

a. Pre-work Conferences - The contractor will be required to attend a pre-work conference prior to beginning work during which the Contractor’s plan of work, safety procedures, start date and other items in this contract will be discussed.

b. Damages - The contractor shall be responsible for all damages to government or private property resulting from negligent operations during the course of this contract. The contractor shall have appropriate insurance to cover liability and damages and provide proving documentation to the government before starting work.

c. Hours of work - Work may be conducted between the hours of 7:30 a.m. and 5:00 p.m. EST, Monday through Friday. No work shall be performed on Saturday or Sunday or on federally observed holidays, i.e., Memorial Day, 4th of July and Labor Day unless approved by the Corps Park Manager.

d. Safety - The Contractor and employees shall comply with all pertinent sections of the Corps of Engineer’s Safety and Health Requirements Manual, EM 385-1-1, http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals /EM_385-1-1.pdf , current at the time of award, and any subsequent revisions. All work will be conducted in a safe manner and in accordance with all applicable Federal, State and local regulations. All contractor personnel are required to wear a hard hat, steel toe safety shoes, long pants and a shirt while on the job site. A pre-work meeting will be held to discuss safety procedures, and a plan of work.

e. Wage Rates - Department of Labor wage rates apply to this work and are included. The contractor is required to provide payroll documents for all work performed under this contract.

f. Security

a. The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative.

Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

b. All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location.

Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center- Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”).

Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures.

Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

c. All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

d. Contractors shall comply with the requirements set forth in FAR clause

52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

SUPPLEMENTAL SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on this contract who require access to any Louisville District Lake Projects and Lock and Dam Projects shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Louisville District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results of the background investigation provided by the Louisville District Security Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Louisville District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL LOUISVILLE DISTRICT CONTRACTS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Louisville District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted access to Louisville District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working,

(2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) US Citizens Security Access Form or Pre-Bid/Site Visit Form; each employee working on site must have a background investigation form submitted directly to the Louisville District Security Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with an initial period of performance (POP) greater than 1 year and those Contracts with Options or Modifications Which Extend the POP beyond 1 year. For instance, if the employee was cleared in May of 2022, they shall be cleared again in May of 2023. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Louisville District USACE Security Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required: SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). Fingerprints are captured electronically at the closest Army Recruiting Station to the contractor’s home of record or at the USACE, Louisville District Security Office.

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Louisville District Security Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Louisville District Security Office will make recommendations to the PCO or their Designated Representative. The Louisville District Security Office cannot give approval due to unfavorable report(s). The Louisville District Security Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Louisville District Security Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Louisville District Security Office by phone, letter, or email at the following numbers/addresses:

CELRL-SC

220 West Main St Louisville, KY 40202

Primary Email: DLL-CELRL-Security-SM@usace.army.mil

Alternate (if no response in 72 hours):

James R. Milner, phone (502) 315-6916; James.R.Milner@usace.army.mil mailto:DLL-CELRL-Security-SM@usace.army.mil mailto:James.R.Milner@usace.army.mil

CELRL-SC