Statement of Work_Grease Trap Services_Draft.docx
DOCX document 31 KB Posted
- Solicitation number
- 36C25726Q0276
About this file
This is a Statement of Work for grease trap services at two Department of Veterans Affairs facilities in Central Texas. The contract requires contractors to provide comprehensive grease trap pumping, scraping, degreasing, and pressure washing services at the Temple VA (Buildings 163 and 202) and Waco Doris Miller VA (Buildings 4, 91, 202, and 226) over a base year plus four option years. At Temple VA, the contractor must pump 6,750 gallons quarterly with scraping for three quarters without power washing and one quarter with annual power washing, while at Waco VA, the contractor must pump 3,000 gallons quarterly across four buildings under the same schedule. Both locations require five emergency service calls annually with 4-hour response times, up to 3,000 gallons per call at Temple and 2,000 gallons per call at Waco, with mechanical failures quoted and invoiced upon Contracting Officer's Representative (COR) approval.
The contractor must perform all work in compliance with local codes and City ordinances, coordinate with designated CORs (Michael Stanley at Temple: 254-493-6226 and Tracy Semmel at Waco: 254-749-8911) prior to beginning work, and maintain normal working hours (0800-1630 Monday-Friday) unless otherwise approved. Services must commence within 30 days of contract award and be completed within 320 days of start date. The contractor is responsible for all labor, materials, equipment, safety measures including barriers and egress maintenance, proper disposal of grease and sludge per OSHA guidelines, final site cleanup and inspection, and submission of service reports with inspection dates and next scheduled cleaning dates to the respective cities. The contractor must provide a one-year warranty on all work and maintain contractor badges at all times while on site.
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Text version
STATEMENT OF WORK
Grease Trap Service
A. SCOPE (Temple): Provide all labor, supervision, material, equipment to scrape, degrease, pressure wash and pump the grease traps located at Buildings 163 and 202 at the Temple VA located at 1901 Veterans Memorial Dr. Temple, Texas 76504.
1. GREASE TRAP PUMPING TEMPLE VA: Building 163 - 6000 Gallons and Building 202 - 750 Gallons. Pumping up to 6,750 gallons with scraping quarterly (every 90 days) - 3 quarters WITHOUT power washing.
2. GREASE TRAP PUMPING TEMPLE VA: Building 163 - 6000 Gallons and Building 202 - 750 Gallons. Pumping up to 6,750 gallons with scraping quarterly (every 90 days) - 1 quarter WITH annual power washing.
3. EMERGENCY GREASE TRAP SERVICE TEMPLE VA: Five emergency service calls will be provided per contract year. Pumping up to 3000 gallons per emergency. Mechanical failures will be quoted and invoiced with COR approval. Response time shall be within 4 hours of notification.
4. Special Instructions for the Temple VA Campus Buildings 163.
i. The VA reserves the right to stop work and reschedule at no cost to the government. Pumping shall be stopped and rescheduled once complaints of foul smells are detected throughout the buildings.
ii. Use of a degreaser on all grease traps is necessary to get any excessive grease when cleaning.
iii. Contractor shall pump and clean a total of three grease pits at Building 163.
B. SCOPE (Waco): Provide all labor, supervision, material, equipment to scrape, degrease, pressure wash and pump the grease traps located at Buildings 4, 91, 202 and 226 at the Waco Doris Miller VA located at 4800 Memorial Dr. Waco, Texas 76711.
1. GREASE TRAP PUMPING WACO VA: Building 4 – 10 Gallons, Building 91 - 10 Gallons, Building 202 – 2,000 Gallons and Building 226 – 800 Gallons. Pumping up to 3000 gallons with scraping quarterly (every 90 days) - 3 quarters WITHOUT power washing.
2. GREASE TRAP PUMPING WACO VA: Building 4 – 10 Gallons, Building 91 - 10 Gallons, Building 202 – 2,000 Gallons and Building 226 – 800 Gallons. Pumping up to 3000 gallons with scraping quarterly (every 90 days) - 1 quarter WITH annual power washing.
3. EMERGENCY GREASE TRAP PUMPING TEMPLE VA: Five emergency service calls will be provided per contract year. Pumping up to 2000 gallons per emergency. Mechanical failures will be quoted and invoiced with COR approval. Response time shall be within 4 hours of notification.
4. Special Instructions for the Waco Doris Miller Campus Buildings 4, 91, 202, and 226.
i. Thoroughly inspect all grease traps and grit traps before the start of work.
ii. Pump all grease traps in Canteen Services in Buildings 4 and 202.
iii. Use a degreaser on all grease traps and remove piping if necessary to get any excessive grease when cleaning.
iv. Pump the grit trap outside of Building 226.
v. Degrease trap with non-biohazard chemical when pumping out and cleaning.
vi. Coordinate work with COR at each physical location prior to beginning work.
vii. Contractor is required to submit inspection reports to the City of Waco and VA Engineering Department to keep on file of services performed on grease and grit traps.
C. CONTRACTOR RESPONSIBILITIES: The Contractor shall ensure that proper protection and barriers are in place to deter traffic and safeguard area from vehicles and pedestrians.
D. SCHEDULE OF WORK: The Contractor shall schedule, coordinate and notify the COR Michael Stanley by phone: (254) 493-6226 for the Temple VA and Tracy Semmel by phone: (254) 749-8911 at the Waco VA , prior to start of work at each location. Services shall start within 30 days of the contract award date and work shall be completed within 320 days of start date.
E. HOURS OF WORK: The normal hours of work are from 0800 to 1630 (8:00am to 4:30pm) Monday through Friday. Work shall be performed during normal working hours. Work to be performed in other than normal hours shall be approved by the COR at no additional cost.
F. WORKMANSHIP: All work under this contract shall be performed in compliance with local codes. Work shall be accomplished by Technicians that are skilled in this trade. All work will be conducted to VA standards and follow City code of Ordinance grease interceptors set by the City of Temple and the City of Waco. Section 38-144(2)(b).
G. DAILY PROGRESS REPORTS: N/A
H. WORKING CONDITIONS: The buildings will be occupied, and Government operations will continue on a normal basis for the duration of the contract. The Contractor shall take all precautions to ensure that his operations are conducted in a manner so as not to interfere with the normal operation of the Temple VA. The Contractor shall execute work in a safe manner and shall not subject personnel to unsafe conditions. The Contractor shall provide safety barricades, devices, and equipment to protect personnel and property. Take all precautions to protect the building and its occupants during the service period.
I. BADGES: All Contractors are required to notify the Project Manager on arrival to start work on the scheduled day of service. Contractor badges shall always be worn.
J. SITE VISIT: It is highly recommended that the Contractor visit the site to determine the full extent of the work.
K. DISPOSAL: Disposal of materials, grease, sludge and trash are the Contractor’s responsibility. After completion of work contractor shall haul off all debris, remove all material waste from grease traps and grit traps and dispose of them properly per OSHA guidelines and standards.
L. CLEAN-UP: All affected areas that are serviced will be cleaned and inspected prior to completion. The Contractor shall keep the area picked up and free of debris.
M. TEMPORARY FACILITIES: N/A
N. SAFETY AND FIRE: Egress must be maintained for emergencies.
O. PERMITS: N/A
P. WARRANTEE: The contractor shall warrantee work to be free of defects and workmanship for a period of 1 year from date of acceptance.
Q. QUALITY ASSURANCE: After the service is complete the VA COR or Alternative will be notified to perform a final walk-through to ensure that all contract requirements have been met. Contractor shall provide schedule of values to the COR’s for verification prior to submission into Tungsten.
R. SERVICE REPORTS: Service Report will be completed for each system that is cleaned and pumped. Contractor shall provide a hard copy of the service report on the day of the service to the Project Manager. Contractor shall forward the appropriate mandated forms, manifest and information to The City of Temple for the Temple VA and The City of Waco for the Waco VA - Attention: Department of Public Works Environmental Programs. Tags rated for wet locations will be affixed in a location of each system, noting the date of the present cleaning and the next scheduled cleaning date.
S. POC: TBD
T. Period Of Performance: Base plus 4 option years
End Statement of Work
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